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Insert excerptDef - Journal EntryDef - Journal Entrynopaneltrue The purpose of the Journal Lines List View is to show

Insert excerpt
Def - Journal Entry
Def - Journal Entry
nopaneltrue
 The purpose of the Journal Lines List View is to show (open/unposted) 'Manual' and 'Accrue & Reverse' journal lines assigned a Status of New and Approved. From here, users can add, edit, delete, or post unposted 'Manual' and 'Accrue & Reverse' journal entries. When these are posted, the General Ledger is updated. Software Version: 2020.xx.xx 'Accrue & Reverse' journal entries. When these are posted, the General Ledger is updated. 

(lightbulb) This list view also contains columns for each Attribute that is set up for the 'Financial' attribute type. Because these are user defined, they are not included in the default view but can be added a saved column layout. Financial attributes are not included in the help documentation.

Software Version: 2023.12.19 and newer

Table of Contents
typeflat

Page Header

Help
Toolbar IconsDescriptionIconsDescription
Column Filter Show/Hide
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Column Filter Show/Hide - Global
Column Filter Show/Hide - Global
nopaneltrue
Delete
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Delete - LV 3.0
Delete - LV 3.0
nopaneltrue
Edit
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Edit - LV 3.0
Edit - LV 3.0
nopaneltrue
Excel
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Excel - LV 3.0
Excel - LV 3.0
nopaneltrue
Favorites
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Favorites Add/Remove - Global
Favorites Add/Remove - Global
nopaneltrue
Grid Layout
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Grid Layout - GlobalGrid Layout - Global
nopaneltrue
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Help Favorites Add/Remove - GlobalHelp
Favorites Add/Remove - Global
nopaneltrue
More ActionsOpens a drop-down menu for the user to select Reverse/Correct, which opens the Reverse/Correct Journals record view and allows the user to Reverse or Reverse & Correct a journal entry.
NewGroup By Show/Hide
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New - Multi-Select Trans Type
Group By Show/Hide - Global
New - Multi-Select Trans Type
Group By Show/Hide - Global
nopaneltrue
  • Manual
  • Accrue & Reverse

Selecting a journal entry type opens a blank journal entry record.

FieldsDescription
CheckboxUsed to select one or more records for Mass Update or Delete.
Account DescriptionHelpGL Account Description
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GL Account Description
Help - Global 3.0
Help - Global 3.0
nopaneltrue
 This is required to save a Journal line and can be edited from the 'Account Number' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.More ActionsDef - GL Account Description

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Def - GL Account Description

More Actions - Global 3.0
More Actions - Global 3.0
nopaneltrue

Database Field: ERPx_GLAccount.Description

Account Number
  • Reverse/Correct: Opens the Reverse/Correct page and allows the user to either Reverse or Correct a journal entry.
NewDebitDisplays the amount debited from the Journal line. This field is required and if no amount was entered, it will displays as "0.00". This can be edited from the 'DebitGL Account ID

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GL Account ID

New - Multi-Select Trans Type - Global 3.0
New - Multi-Select Trans Type - Global 3.0
nopaneltrue
 

This is required to save a Journal line and can be edited from the 'Account Number' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

  • Manual: Opens a blank journal entry record.  
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    Def -
GL Account ID
  • Journal Entry
    Def -
GL Account ID
  • Journal Entry
    nopaneltrue

Database Field: ERPx_GLAccount.AccountNumber

Comment
  • Accrue & Reverse: Opens a blank Accrue & Reverse journal entry record. 
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CommentCommentnopaneltrue This is not required and comes from the 'Comment' in the header of the Home tab on the Journal Entry Record View. This defaults to blank and is always editable for 'Manual' journal entities and for 'Accrue & Reverse' journal entries while they are in a Status of 'New'.

Database Field: ERPx_GLJournalHeader.Comment

Created Insert excerptCreatedCreatednopaneltrue This is a required field.

Database Field: ERPx_GLJournalHeader.CreatedDate

Created By Insert excerptCreated ByCreated Bynopaneltrue This is a required field.

Database Field: ERPx_GLJournalHeader.CreatedBy

Credit 

Displays the amount credited from the Journal line. This field is required and if no amount was entered, it will displays as "0.00". This can be edited from the 'Credit' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_GLJournalLine.CreditAmount

  • Def - Journal Entry - Accrue & Reverse
    Def - Journal Entry - Accrue & Reverse
    nopaneltrue
  • Unrealized Currency Gain/Loss: Opens a blank Unrealized Gain/Loss record. 
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    Def - Unrealized Gain/Loss
    Def - Unrealized Gain/Loss
    nopaneltrue
Print
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Print - LV 3.0
Print - LV 3.0
nopaneltrue
Quick Column Filter
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Quick Column Filter
Quick Column Filter
nopaneltrue
Saved Layouts
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Column Layouts for Framework 3.0 - Global
Column Layouts for Framework 3.0 - Global
nopaneltrue
FieldsDescriptionCheckboxUsed to select one or more records for Mass Update or Delete.Account Description

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GL Account Description
GL Account Description
nopaneltrue
 This is required to save a Journal line and can be edited from the 'Account Number' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

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Def - GL Account Description
Def - GL Account Description
nopaneltrue

Database Field: ERPx

_GLJournalLine.DebitAmount
Distributed ToDisplays the name of the Project the amount is distributed to. This is not required

_GLAccount.Description

Account Number

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GL Account ID
GL Account ID
nopaneltrue
 This is required to save a Journal line and can be edited from the '

Project

Account Number' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database Fields

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Def - GL Account ID
Def - GL Account ID
nopaneltrue

Database Field: ERPx_

GLProject.ProjectDescription, ERPx_GLJournalLine.DistributionAccountSKDistributed Type

GLAccount.AccountNumber

CommentDistributed To Type

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Distributed To Type

Comment
Comment
nopaneltrue
 This is not required and comes from the 'Comment' in the header of the Home tab on the Journal Entry Record View. This defaults to blank and is

not editable. Journal lines displayed from this list view will always be of type 'Project

always editable for 'Manual' journal entities and for 'Accrue & Reverse' journal entries while they are in a Status of 'New'.

Database Field: ERPx_

GLJournalLine

GLJournalHeader.

MFDistributionAccountTypeEN

Comment

GL PeriodCreated

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GL Period

Created

GL Period

Created
nopaneltrue
This is

required and can be edited by changing the 'Date' field on the Home tab of the Journal Entry record view while in a Status of 'New'.
GL Year

a required field.

Database Field: ERPx_GLJournalHeader.CreatedDate

Created ByGL Year

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GL Year

Created By
Created By
nopaneltrue
This is

required and can be edited by changing the 'Date' field on the Home tab of the Journal Entry record view while in a Status of 'New'.
Journal DateA non-editable text box that displays the date that the journal entry will post to the GL, formatted from the users 'Date Format' preference. 

a required field.

Database Field: ERPx_GLJournalHeader.

JournalDate

CreatedBy

Journal ID Insert excerptJournal ID - LVJournal ID - LVnopaneltrue Clicking on the link opens the Journal Entry Record View for the selected Journal Entry. This comes from the 'Journal ID' in the header of the 'Home' tab on the Journal Entry Record View and is auto-assigned when a new Journal Entry is initially saved/created. This is never editable.Credit 

Displays the amount credited from the Journal line. This field is required and if no amount was entered, it will displays as "0.00". This can be edited from the 'Credit' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_GLJournalLine.CreditAmount

Debit

Displays the amount debited from the Journal line. This field is required and if no amount was entered, it will displays as "0.00". This can be edited from the 'Debit' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_

GLJournalHeader

GLJournalLine.

JournalID

DebitAmount

Journal Type Insert excerptJournal TypeJournal Typenopaneltrue This is required and comes from the 'Journal Type' in the header of the 'Home' tab on the Journal Entry Record View and is auto-assigned based on the type of journal entry selected on New. This is never editable. Insert excerptDef - Journal TypeDef - Journal Typenopaneltrue The list of applicable Journal Types for this page include: Insert excerptDef - Journal Type - ManualDef - Journal Type - Manualnopaneltrue Insert excerptDef - Journal Type - Accrue & ReverseDef - Journal Type - Accrue & Reversenopaneltrue

Database Field: ERPx_GLJournalHeader.JournalTransactionTypeSK

Last Updated Insert excerptLast UpdatedLast UpdatedDistributed To

Displays the name of the Project the amount is distributed to. This is not required and can be edited from the 'Project' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database Fields: ERPx_GLProject.ProjectDescription, ERPx_GLJournalLine.DistributionAccountSK

Distributed Type

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Distributed To Type
Distributed To Type
nopaneltrue
This is not required and is not editable. Journal lines displayed from this list view will always be of type 'Project'.

Database Field: ERPx_GLJournalLine.MFDistributionAccountTypeEN

GL Period

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GL Period
GL Period
nopaneltrue
This is required and can be edited by changing the 'Date' field on the Home tab of the Journal Entry record view while in a Status of 'New'.

GL Year

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GL Year
GL Year
nopaneltrue
This is

a required field.

Database Field: ERPx_GLJournalLine.LastUpdated

Last User Insert excerptLast Updated ByLast Updated Bynopaneltrue This is a required field.

Database Field: ERPx_GLJournalLine.LastUser

Line CommentDisplays the comment corresponding to the Journal line. This is not

required and can be edited by changing the 'Date' field on the Home tab of the Journal Entry record view while in a Status of 'New'.

Journal Date

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GL Date
GL Date
nopaneltrue
 This is required and can be edited by changing the '

Line Comment

Date' field on the

Journal lines grid

Home tab of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_

GLJournalLine.Comment NoteIdentifies the first 30 characters from the 'Internal' Transaction Note. This is note required and comes from the value entered in the Internal Note Type. This is always editable

GLJournalHeader.JournalDate

Journal ID

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Journal ID - LV
Journal ID - LV
nopaneltrue
 Clicking on the link opens the Journal Entry Record View for the selected Journal Entry. This comes from the 'Journal ID' in the header of the 'Home' tab on the Journal Entry RV and is auto-assigned when a new Journal Entry is initially saved/created. This is never editable.

Database Field: ERPx_

GLJournalHeaderNote.NoteHTML where ERPx_GLJournalHeaderNote.JournalHeaderSK = ERPx_GLJournalLine.JournalHeaderSK Posted

Identifies the Date & Time of the Journal was Posted. This is a system assigned value and is never editable by a user. This field is not required and is populated when journals are saved as "Ready to Post".

(lightbulb) This field will only display when the outbound integration for 'Journal' Transaction Type is turned on and Journal Entry transactions are in a status of "Ready to Post".

Database Field: ERPx_GLJournalHeader.PostedDate

Posted By

Displays the name of the user that Posted the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. This field is not required and is populated when journals are saved as "Ready to Post". 

(lightbulb) This field will only display when the outbound integration for 'Journal' Transaction Type is turned on and Journal Entry transactions are in a status of "Ready to Post".

GLJournalHeader.JournalID

Journal Type

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Journal Type
Journal Type
nopaneltrue
This is required and comes from the 'Journal Type' in the header of the 'Home' tab on the Journal Entry RV and is auto-assigned based on the type of journal entry selected on New. This is never editable.

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Def - Journal Type
Def - Journal Type
nopaneltrue
 The list of applicable Journal Types for this page include:

Manual Journal Entry: 

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Def - Journal Entry
Def - Journal Entry
nopaneltrue

Accrue & Reverse Journal Entry: 

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Def - Journal Entry - Accrue & Reverse
Def - Journal Entry - Accrue & Reverse
nopaneltrue

Correct: 

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Def - Journal Type - Reverse & Correct
Def - Journal Type - Reverse & Correct
nopaneltrue

Database Field: ERPx_GLJournalHeader.

PostedBy

JournalTransactionTypeSK

ReferenceLast Updated

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Reference

Last Updated

Reference'

Last Updated
nopaneltrue

This comes from the 'Reference' in the header of the 'Home' tab on the Journal Entry Record View. This is not required and is always editable for 'Manual' journal entities and for 'Accrue & Reverse' journal entries while they are in a Status of 'New

This is a required field.

Database Field: ERPx_

GLJournalHeader.ReferenceSource Module

Displays the name of the functional area in which the transaction resulting in the corresponding journal entry was created. This is required and never editable.

This column should be removed from this List View as it is always "Financial" for manually created JE's

Database Field: ERPx_GLJournalHeader.SourceModuleSK

Source Trans Date

Displays the date of the transaction that resulted in the corresponding journal entry, formatted from the users 'Date Format' preference. This is not required and never editable.

This column should be removed from this List View as it is always blank for manually created JE's

GLJournalLine.LastUpdated

Last Updated By

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Last Updated By
Last Updated By
nopaneltrue
This is a required field.

Database Field: ERPx_GLJournalLine.LastUser

Line Comment

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Comment
Comment
nopaneltrue
 This is not required and can be edited by changing the 'Line Comment' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_

GLJournalHeader

GLJournalLine.

SourceTransactionDate

Comment

Source Trans IDNote

Displays the Journal ID for the transaction that resulted in the corresponding journal entry. Clicking the link opens Journal Entry Record View of the selected transaction. This is not required and never editable.

This column should be removed from this List View as it is always blank for manually created JE's

Database Field: ERPx_GLJournalLine.SourceTransactionID

Source Trans Type

Displays the transaction type of the source Journal transaction that resulted in the corresponding journal entry. This is not required and never editable.

This column should be removed from this List View as it is always blank for manually created JE's

Identifies the first 30 characters from the 'Internal' Transaction Note. This is note required and comes from the value entered in the Internal Note Type. This is always editable.

Database Field: ERPx_GLJournalHeaderNote.NoteHTML where ERPx_GLJournalHeaderNote.JournalHeaderSK = ERPx_GLJournalLine.JournalHeaderSK

Reference

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Reference
Reference
nopaneltrue
This comes from the 'Reference' in the header of the 'Home' tab on the Journal Entry RV. This is not required and is always editable for 'Manual' journal entities and for 'Accrue & Reverse' journal entries while they are in a Status of 'New'.

Database Field: ERPx_GLJournalHeader.

SourceTransactionTypeName

Reference

Status

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Status
Status
nopaneltrue
 This comes from the 'Status' on the 'Home' tab on the Journal Entry Record ViewRV. This is only editable for Journal Entries in a Status of New or Approved.

The entry will be listed as either “New” or “Approved”

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Def - Status
Def - Status
nopaneltrue
 The Statuses that apply to transactions in this List View include:

Insert excerpt
Def - Status - New
Def - Status - New
nopaneltrue

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Def - Status - Approved
Def - Status - Approved
nopaneltrue

Database Field: ERPx_GLJournalHeader.TransactionStatusSK

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