Journal Entries created in NorthScope are designed to push to the host system when their Status is set to "Ready to Post". Journal Entries created in NorthScope will integrate as a Source Document of "General Journal" in the host system, allowing users to create and manage Manual and Accrue & Reverse type journal entries within NorthScope. The list view contains all the journal lines from manual Journal Entries that have not yet been posted in the host system.
Software Version: 2019.09.03 and

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	Def - Journal Entry
	Def - Journal Entry
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The purpose of the Journal Lines List View is to show (open/unposted) 'Manual' and 'Accrue & Reverse' journal lines assigned a Status of New and Approved. From here, users can add, edit, delete, or post unposted 'Manual' and 'Accrue & Reverse' journal entries. When these are posted, the General Ledger is updated.

This list view also contains columns for each Attribute that is set up for the 'Financial' attribute type. Because these are user defined, they are not included in the default view but can be added a saved column layout. Financial attributes are not included in the help documentation.

Software Version: 2023.12.19 and newer

Table of Contents

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Page Header

FieldsLinked

A non-editable text box that displays the comment entered for the journal entry.

(Date & Time) - List View/Inquiry (Date & Time) - List View/InquiryLinked where - List View / Inquiry- List View / InquiryLinked - List View/Inquiry Field - List View/Inquiry Field - List View/Inquiry Field - List View/Inquiry Field

A non-editable text box that displays the date that the journal entry will post to the GL, formatted from the users 'Date Format' preference.

Linked Linked

A hyperlink that displays the system assigned Journal ID. This number is automatically generated by the system and cannot be edited. When the journal entry integrates with the host system, it will inherit the next journal ID from the host system. When clicked, the Journal Entry record view of the clicked transaction will open.

Linked

A non-editable text box that displays the type of the corresponding journal entry. The options include "Manual" and "Accrue & Reverse". This can be others???

(Date & Time) - List View/Inquiry (Date & Time) - List View/InquiryLinked - List View/Inquiry - List View/InquiryLinked

A non-editable text box that displays the comment corresponding to the journal line item.

Linked

A non-editable text box that displays the note applied to the journal entry.

Linked

A non-editable text box to identify the Date & Time of the Journal was Posted. This is a system assigned value and is never editable by a user. This field is populated when journals are saved as "Ready to Post".

This field will only display when the outbound integration for 'Journal' Transaction Type is turned on and Journal Entry transactions are in a status of "Ready to Post".

Linked PostedDate

Linked Database Field: ERPx_GLJournalHeader.Reference

The entry will be listed as either “New”, “Approved”, or “Ready to Post”. Linked

Toolbar Icons

Description

Column Filter Show/Hide

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	Column Filter Show/Hide - Global
	Column Filter Show/Hide - Global
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Delete

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	Delete - LV 3.0
	Delete - LV 3.0
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Edit

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	Edit - LV 3.0
	Edit - LV 3.0
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Excel

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	Excel - LV 3.0
	Excel - LV 3.0
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Favorites

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	Favorites Add/Remove - Global
	Favorites Add/Remove - Global
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Grid LayoutGroup By Show/Hide

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	Grid Layout Group By Show/Hide - GlobalGrid Layout
	Group By Show/Hide - Global
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Help

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	Help - Global 3.0
	Help - Global 3.0
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More Actions

Opens a drop-down menu for the user to select Reverse/Correct, which opens

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	More Actions - Global 3.0
	More Actions - Global 3.0
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Reverse/Correct: Opens the Reverse/Correct page and allows the user to either Reverse or Correct a journal entry.

New

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	New - Multi-Select Trans Type - Global 3.0
	New - Multi-Select Trans Type - Global 3.0
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Manual: Opens a blank journal entry record.
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Def - Journal Entry
Def - Journal Entry
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Accrue & Reverse: Opens a blank Accrue & Reverse journal entry record.
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Def - Journal Entry - Accrue & Reverse
Def - Journal Entry - Accrue & Reverse
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Unrealized Currency Gain/Loss: Opens a blank Unrealized Gain/Loss record.
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Def - Unrealized Gain/Loss
Def - Unrealized Gain/Loss
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Print

Description

Account Description

Displays the name of the line item account.

Account Number

Displays the account number of the line item distribution.

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	Print - LV 3.0
	Print - LV 3.0
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Quick Column Filter

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	Quick Column Filter
	Quick Column Filter
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Saved Layouts

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	Column Layouts for Framework 3.0 - Global
	Column Layouts for Framework 3.0 - Global
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Fields

Description

Checkbox

Used to select one or more records for Mass Update or Delete.

Account Description

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Comment

GL Account Description
	GL Account Description
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This is required to save a Journal line and can be edited from the 'Account Number' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

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	Def - GL Account Description
	Def - GL Account Description
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Database Field: ERPx_GLAccount.Description

Account Number

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	GL Account ID
	GL Account ID
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This is required to save a Journal line and can be edited from the 'Account Number' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

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	Def - GL Account ID
	Def - GL Account ID
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Database Field: ERPx_GLAccount.AccountNumber

Comment

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	Comment
	Comment
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This is not required and comes from the 'Comment' in the header of the Home tab on the Journal Entry Record View. This defaults to blank and is always editable for 'Manual' journal entities and for 'Accrue & Reverse' journal entries while they are in a Status of 'New'.

Database Field: ERPx_GLJournalHeader.Comment

Created

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	Created


	Created


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This is a required field.

Database Field: ERPx_GLJournalHeader.CreatedDate

Created By

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	Created By


	Created By


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This is a required field.

Database Field: ERPx_GLJournalHeader.CreatedBy

Credit

Displays the amount credited from the

line item.

Journal line. This field is required and if no amount was entered, it will displays as "0.00". This can be edited from the 'Credit' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_GLJournalLine.CreditAmount

Debit

Displays the amount debited from the

line item.

Journal line. This field is required and if no amount was entered, it will displays as "0.00". This can be edited from the 'Debit' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_GLJournalLine.DebitAmount

Distributed To

Displays the name of the

Vendor, Employee, or

Project the amount is distributed to. This is not required and can be edited from the 'Project' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database Fields: ERPx_GLProject.ProjectDescription, ERPx_GLJournalLine.DistributionAccountSK

Distributed Type

Displays the type of distribution, for example Vendor type (Vendor, Fisherman, Tender, Fisherman & Tender, and Loan), Employee, or Project.

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	Distributed To Type
	Distributed To Type
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This is not required and is not editable. Journal lines displayed from this list view will always be of type 'Project'.

Database Field: ERPx_GLJournalLine.MFDistributionAccountTypeEN

GL Period

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	GL Period


	GL Period


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This is required and can be edited by changing the 'Date' field on the Home tab of the Journal Entry record view while in a Status of 'New'.

GL Year

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	GL Year


	GL Year


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This is required and can be edited by changing the 'Date' field on the Home tab of the Journal Entry record view while in a Status of 'New'.

Journal Date

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	GL Date
	GL Date
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This is required and can be edited by changing the 'Date' field on the Home tab of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_GLJournalHeader.JournalDate

Journal ID

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	Journal ID

- LV
	Journal ID - LV
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Clicking on the link opens the Journal Entry Record View for the selected Journal Entry. This comes from the 'Journal ID' in the header of the 'Home' tab on the Journal Entry RV and is auto-assigned when a new Journal Entry is initially saved/created. This is never editable.

Database Field: ERPx_GLJournalHeader.JournalID

Journal Type

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	Journal Type
	Journal Type


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This is required and comes from the 'Journal Type' in the header of the 'Home' tab on the Journal Entry RV and is auto-assigned based on the type of journal entry selected on New. This is never editable.

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	Def - Journal Type
	Def - Journal Type
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The list of applicable Journal Types for this page include:

Manual Journal Entry:

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	Def - Journal Entry
	Def - Journal Entry
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Accrue & Reverse Journal Entry:

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	Def - Journal Entry - Accrue & Reverse
	Def - Journal Entry - Accrue & Reverse
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Correct:

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	Def - Journal Type - Reverse & Correct
	Def - Journal Type - Reverse & Correct
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Database Field: ERPx_GLJournalHeader.JournalTransactionTypeSK

Last Updated

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	Last Updated


	Last Updated


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This is a required field.

Database Field: ERPx_GLJournalLine.LastUpdated

Last UserUpdated By

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	Last Updated By


	Last Updated By


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This is a required field.

Database Field: ERPx_GLJournalLine.LastUser

Line Comment

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	Comment
	Comment
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This is not required and can be edited by changing the 'Line Comment' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_GLJournalLine.Comment

Note

Identifies the first 30 characters from the 'Internal' Transaction Note. This is note required and comes from the value entered in the Internal Note Type. This is always editable.

Database Field: ERPx_GLJournalHeaderNote.NoteHTML where ERPx_GLJournalHeaderNote.JournalHeaderSK = ERPx_GLJournalLine.JournalHeaderSK

PostedReference

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	Reference
	Reference
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This comes from the 'Reference' in the header of the 'Home' tab on the Journal Entry RV. This is not required and is always editable for 'Manual' journal entities and for 'Accrue & Reverse' journal entries while they are in a Status of 'New'.

Database Field: ERPx_GLJournalHeader.

Reference

Posted ByStatus

A non-editable text box that displays the name of the user that Posted the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. This field is populated when journals are saved as "Ready to Post".

This field will only display when the outbound integration for 'Journal' Transaction Type is turned on and Journal Entry transactions are in a status of "Ready to Post".

Linked Database Field: ERPx_GLJournalHeader.PostedBy

Reference

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Reference - List View/Inquiry Field

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true

Source Module

A non-editable text box that displays the name of the functional area in which the transaction resulting in the line item's corresponding journal entry was created.

Linked Database Field: ERPx_GLJournalHeader.SourceModuleSK

Source Trans Date

A non-editable text box that displays the date of the transaction that resulted in the corresponding line item's journal entry, formatted from the users 'Date Format' preference.

Linked Database Field: ERPx_GLJournalHeader.SourceTransactionDate

Source Trans ID

A hyperlink that displays the Journal ID for the transaction that resulted in the line item's corresponding journal entry. When clicked, the Journal Entry record view of the clicked transaction will open.

Linked Database Field: ERPx_GLJournalLine.SourceTransactionID

Source Trans Type

A non-editable text box that displays the type of transaction that resulted in the line item's corresponding journal entry.

Linked Database Field: ERPx_GLJournalHeader.SourceTransactionTypeName

Status

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Status - List View/Inquiry Field

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true

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	Status
	Status
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This comes from the 'Status' on the 'Home' tab on the Journal Entry RV. This is only editable for Journal Entries in a Status of New or Approved.

The entry will be listed as either “New” or “Approved”

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	Def - Status
	Def - Status
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The Statuses that apply to transactions in this List View include:

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	Def - Status - New
	Def - Status - New
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	Def - Status - Approved
	Def - Status - Approved
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Database Field: ERPx_GLJournalHeader.TransactionStatusSK

Version	Old Version 3	New Version Current
Changes made by	Janice Dannenberg (Unlicensed)	Emma Greenwood
Saved on	Mar 19, 2020	Jan 02, 2024

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