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A journal entry is a record of the business transactions in the accounting books of a business. A properly documented journal entry consists of the correct date, amounts to be debited and credited, description of the transaction and a unique reference number. The purpose of the Journal Lines List View is to show (open/unposted) 'Manual' and 'Accrue & Reverse' journal lines assigned a Status of New and Approved. From here, users can add, edit, delete, or post unposted 'Manual' and 'Accrue & Reverse' journal entries. When these are posted, the General Ledger is updated. 

Software Version: 2020.xx.xx and newer

Table of Contents
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Page Header

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Def - Journal Entry
Def - Journal Entry
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 The purpose of the Journal Lines List View is to show (open/unposted) 'Manual' and 'Accrue & Reverse' journal lines assigned a Status of New and Approved. From here, users can add, edit, delete, or post unposted 'Manual' and 'Accrue & Reverse' journal entries. When these are posted, the General Ledger is updated. 

(lightbulb) This list view also contains columns for each Attribute that is set up for the 'Financial' attribute type. Because these are user defined, they are not included in the default view but can be added a saved column layout. Financial attributes are not included in the help documentation.

Software Version: 2023.12.19 and newer

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Page Header

Toolbar IconsDescription
Column Filter Show/Hide
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Column Filter Show/Hide - Global
Column Filter Show/Hide - Global
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Delete
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Delete - LV 3.0
Delete - LV 3.0
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Edit
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Edit - LV 3.0
Edit - LV 3.0
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Excel
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Excel - LV 3.0
Excel - LV 3.0
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Favorites
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Favorites Add/Remove - Global
Favorites Add/Remove - Global
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Group By Show/Hide
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Group By Show/Hide - Global
Group By Show/Hide - Global
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Help
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Help - Global 3.0
Help - Global 3.0
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More Actions

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More Actions - Global 3.0
More Actions - Global 3.0
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  • Reverse/Correct: Opens the Reverse/Correct page and allows the user to either Reverse or Correct a journal entry.
New

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New - Multi-Select Trans Type - Global 3.0
New - Multi-Select Trans Type - Global 3.0
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  • Manual: Opens a blank journal entry record.  
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    Def - Journal Entry
    Def - Journal Entry
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  • Accrue & Reverse: Opens a blank Accrue & Reverse journal entry record. 
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    Def - Journal Entry - Accrue & Reverse
    Def - Journal Entry - Accrue & Reverse
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  • Unrealized Currency Gain/Loss: Opens a blank Unrealized Gain/Loss record. 
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    Def - Unrealized Gain/Loss
    Def - Unrealized Gain/Loss
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Print
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Print - LV 3.0
Print - LV 3.0
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Quick Column Filter
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Quick Column Filter
Quick Column Filter
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Saved Layouts
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Column Layouts for Framework 3.0 - Global
Column Layouts for Framework 3.0 - Global
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FieldsDescription
CheckboxUsed to select one or more records for Mass Update or Delete.
Account DescriptionDisplays the name of the GL Account Description associated with the Journal line. This

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GL Account Description
GL Account Description
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 This is required to save a Journal line and can be edited from the 'Account Number' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New

'.

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Def - GL Account Description
Def - GL Account Description
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Database Field: ERPx_GLAccount.Description

Account NumberDisplays the GL Account Number associated with the Journal line.

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GL Account ID
GL Account ID
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 This is required to save a Journal line and can be edited from the 'Account Number' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

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Def - GL Account ID
Def - GL Account ID
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Database Field: ERPx_GLAccount.AccountNumber

Comment

Shows the Comment entered for the transaction.  This

Insert excerpt
Comment
Comment
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 This is not required and comes from the 'Comment' in the header of the Home tab on the Journal Entry Record View. This defaults to blank and is always editable for 'Manual' journal entities and for 'Accrue & Reverse' journal entries while they are in a Status of 'New'.

Database Field: ERPx_GLJournalHeader.Comment

Created

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Created
Created
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This is a required field.

Database Field: ERPx_GLJournalHeader.CreatedDate

Created By

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Created By
Created By
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This is a required field.

Database Field: ERPx_GLJournalHeader.CreatedBy

Credit 

Displays the amount credited from the Journal line. This field is required and if no amount was entered, it will displays as "0.00". This can be edited from the 'Credit' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_GLJournalLine.CreditAmount

Debit

Displays the amount debited from the Journal line. This field is required and if no amount was entered, it will displays as "0.00". This can be edited from the 'Debit' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_GLJournalLine.DebitAmount

Distributed To

Displays the name of the Project the amount is distributed to. This is not required and can be edited from the 'Project' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database FieldFields: ERPx_GLProject.ProjectDescription, ERPx_GLJournalLine.DistributionAccountSK

Distributed Type

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Distributed To Type
Distributed To Type
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This is not required and is not editable. Journal lines displayed from this list view will always be of type 'Project'.

Database Field: ERPx_GLJournalLine.MFDistributionAccountTypeEN

GL Period

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GL Period
GL Period
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This is required and can be edited by changing the 'Date' field on the Home tab of the Journal Entry record view while in a Status of 'New'.

GL Year

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GL Year
GL Year
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This is required and can be edited by changing the 'Date' field on the Home tab of the Journal Entry record view while in a Status of 'New'.

Journal DateA non-editable text box that displays the date that the journal entry will post to the GL, formatted from the users 'Date Format' preference. 

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GL Date
GL Date
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 This is required and can be edited by changing the 'Date' field on the Home tab of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_GLJournalHeader.JournalDate

Journal ID

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Journal ID - LV
Journal ID - LV
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 Clicking on the link opens the Journal Entry Record View for the selected Journal Entry. This comes from the 'Journal ID' in the header of the 'Home' tab on the Journal Entry Record ViewRV and is auto-assigned when a new Journal Entry is initially saved/created. This is never editable.

Database Field: ERPx_GLJournalHeader.JournalID

Journal Type

A non-editable text box that displays the type of the corresponding journal entry. The options include "Manual" and "Accrue & Reverse".

Database Field: ERPx_GLJournalHeader.JournalTransactionTypeSK

Last UpdatedLast Updated

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Journal Type
Journal Type
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This is required and comes from the 'Journal Type' in the header of the 'Home' tab on the Journal Entry RV and is auto-assigned based on the type of journal entry selected on New. This is never editable.

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Last Updated

Def - Journal Type
Def - Journal Type
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Database Field: ERPx_GLJournalLine.LastUpdated

Last User

 The list of applicable Journal Types for this page include:

Manual Journal Entry: 

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Last Updated ByLast Updated Bynopaneltrue

Database Field: ERPx_GLJournalLine.LastUser

Line Comment

A non-editable text box that displays the comment corresponding to the journal line item.

Database Field: ERPx_GLJournalLine.Comment

Note

A non-editable text box that displays the note applied to the journal entry.

Database Field: ERPx_GLJournalHeaderNote.NoteHTML where ERPx_GLJournalHeaderNote.JournalHeaderSK = ERPx_GLJournalLine.JournalHeaderSK

Posted

A non-editable text box to identify the Date & Time of the Journal was Posted. This is a system assigned value and is never editable by a user. This field is populated when journals are saved as "Ready to Post".

(lightbulb) This field will only display when the outbound integration for 'Journal' Transaction Type is turned on and Journal Entry transactions are in a status of "Ready to Post"

Def - Journal Entry
Def - Journal Entry
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Accrue & Reverse Journal Entry: 

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Def - Journal Entry - Accrue & Reverse
Def - Journal Entry - Accrue & Reverse
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Correct: 

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Def - Journal Type - Reverse & Correct
Def - Journal Type - Reverse & Correct
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Database Field: ERPx_GLJournalHeader.JournalTransactionTypeSK

Last Updated

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Last Updated
Last Updated
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This is a required field.

Database Field: ERPx_

GLJournalHeader

GLJournalLine.

PostedDate

LastUpdated

Posted Last Updated By

A non-editable text box that displays the name of the user that Posted the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. This field is populated when journals are saved as "Ready to Post".

(lightbulb) This field will only display when the outbound integration for 'Journal' Transaction Type is turned on and Journal Entry transactions are in a status of "Ready to Post".

Database Field: ERPx_GLJournalHeader.PostedBy

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Last Updated By
Last Updated By
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This is a required field.

Database Field: ERPx_GLJournalLine.LastUser

Line Comment

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Comment
Comment
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 This is not required and can be edited by changing the 'Line Comment' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_GLJournalLine.Comment

Note

Identifies the first 30 characters from the 'Internal' Transaction Note. This is note required and comes from the value entered in the Internal Note Type. This is always editable.

Database Field: ERPx_GLJournalHeaderNote.NoteHTML where ERPx_GLJournalHeaderNote.JournalHeaderSK = ERPx_GLJournalLine.JournalHeaderSK

Reference

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Reference
Reference
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Database Field: ERPx_GLJournalHeader.Reference

Source ModuleA non-editable text box that displays the name of the functional area in which the transaction resulting in the line item's corresponding journal entry was created

This comes from the 'Reference' in the header of the 'Home' tab on the Journal Entry RV. This is not required and is always editable for 'Manual' journal entities and for 'Accrue & Reverse' journal entries while they are in a Status of 'New'.

Database Field: ERPx_GLJournalHeader.

SourceModuleSK

Reference

Source Trans Date

A non-editable text box that displays the date of the transaction that resulted in the corresponding line item's journal entry, formatted from the users 'Date Format' preference. 

Database Field: ERPx_GLJournalHeader.SourceTransactionDate

Source Trans ID

A hyperlink that displays the Journal ID for the transaction that resulted in the line item's corresponding journal entry. When clicked, the Journal Entry record view of the clicked transaction will open. 

Database Field: ERPx_GLJournalLine.SourceTransactionID

Source Trans Type

A non-editable text box that displays the type of transaction that resulted in the line item's corresponding journal entry.

Database Field: ERPx_GLJournalHeader.SourceTransactionTypeName

Status Insert excerptStatusStatusnopaneltrue The entry will be listed as either “New”, “Approved”, or “Ready to Post”.  Status

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Status
Status
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 This comes from the 'Status' on the 'Home' tab on the Journal Entry RV. This is only editable for Journal Entries in a Status of New or Approved.

The entry will be listed as either “New” or “Approved”

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Def - Status
Def - Status
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 The Statuses that apply to transactions in this List View include:

Insert excerpt
Def - Status - New
Def - Status - New
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Def - Status - Approved
Def - Status - Approved
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Database Field: ERPx_GLJournalHeader.TransactionStatusSK

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