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Click the New toolbar icon. This opens a drop-down menu, which displays all active inventory transaction classes for the user to select the transaction class for the transaction. Select any of the receipt transaction classes to open a blank Receipt type record view.
Completing the header fields
To view the description of each of the Receipt header fields, click here.
- Corrected From: This field displays the Transaction ID of the source transaction the correction is being made from. This field is only displayed when the transaction was corrected. This field is for information only.
- Date: This field defaults to today's date but can be edited. The date must reside within the most recently closed fiscal year or a later date. E.g. If Fiscal Year 2015 is the most recently closed year, then the date can be MM.DD.2015 or a later date, but it cannot be MM.DD.2014.
- Purchase Order: Enter the Purchase Order against which the inventory is being received.
- Reference
- Site: Select the Site at which the inventory is being received.
- Status
- New - This is the default.
- Approved - Used when there is a two-step process for finalizing transactions. Setting the status to “Approved” disables all editable fields except Status.
- Ready to Post - Used when the user is ready to post the transaction. Setting the status to “Ready to Post” disables all editable fields.
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Note: The Units and Weight values must either both be positive or both be negative for each individual item.
Note: The Production Batch and the Warehouse Lot information doesn't need to be manually entered, if Allocate Item feature is used. The Warehouse Lot field is only required when the site is Warehouse Lot tracked.
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- Auto-Create New Lots: This field identifies if new lots can be created on the transaction or not. The value defaults from the transaction class properties, but the value is editable.
- Negative Available Balances: This field identifies if the transaction can change the lot balances to negative or not. The value defaults from the transaction class properties, but the value is editable when the transaction status is New. Note: If Sales Order allocation preferences are set to either “Available Only” or “Available and On Hand” and a Sales order has been allocated prior to a user updating the Inventory “Negative Available Balances”property, it is possible to draw the lots negative.
- GL Date: This field defaults to the transaction date, but can be edited. The GL Date must be the same as the transaction date or a later date and the date must reside within an open fiscal period.
- Created by: This field displays the name of the user who created the transaction. This field is for informational use only and cannot be edited.
- Created Date: This field displays the date when the transaction was created. This field is for informational use only and cannot be edited.
- Last User: This field displays the name of the user who updated the transaction the most recently. This field is for informational use only and cannot be edited.
- Last Updated: This field displays the date when the transaction was updated the most recently. The field is for informational use only and cannot be edited.
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