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The purpose of the Checkbook Transactions List View is to show open transactions and create new transactions that update the Checkbook Balance (bank account balance). All checkbook transactions for Adjustments, Deposits, Reconciliations, and Transfers that are in a Status of 'New' or 'Approved' are included. From here, users can add new transactions or delete unposted transactions. When transactions are posted from this list view, the checkbook balances are updated. Each of these transactions has the potential to make a journal entry when posted.

Software Version: YYYY.MM.DD and newer

Page Header

Toolbar IconsDescription
Delete
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Edit
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Excel
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Favorites Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline. 

(lightbulb) Users must log out and back in before the pages will be visible in the 'My Shortcuts' tab.

Grid Layout
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Help
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Mass UpdateOpens the mass update dialog, which allows to mass update the following properties: Status.
More Actions

Displays a drop down menu of related actions. The list of options includes:to reverse a previously posted Checkbook Transaction.

New
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 options for Adjustment, Deposit, Reconciliation, and Transfer.
PrintOpens the Print dialog window, where transaction and/or analysis reports can be downloaded, printed and/or emailed. 
FieldsDescription
CheckboxUsed to select one or more records for Mass Update or Delete.
Checkbook

A non-editable text box that shows the Checkbook assigned to the Transaction. This is required for all transactions. If missing, the message "Checkbook is required." will be displayed during the Mass Update Apply. 

Linked Database Field: ERPx_MFCheckbookTransaction.CheckbookSK

Checkbook Amount

A text box to show the amount of the transaction, in the checkbook's currency, displayed in the currency format. This defaults to 0.00 but cannot be approved or posted if it is 0.00. if so, the message "Amount cannot be 0.00." will be displayed during the Mass Update Apply. This field is only editable from the record view. This column has a grand total at the bottom. 

Linked Database Field: ERPx_MFCheckbookTransaction.Amount

Checkbook Currency

The Currency ID of the Checkbook. For Transfers, this will be the Currency assigned to the 'From Checkbook'.

Linked Database Field: ERPx_MFCheckbook.CurrencySK

Checkbook Description
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Comment

A text box to show the comment from the transaction record view. This defaults to blank and is not required. 

Linked Database Field: ERPx_MFCheckbookTransaction.Comment

GL Date

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Linked Database Field: ERPx_MFCheckbookTransaction.GLDate

Home Currency Amount

A text box to show the amount of the transaction, in the 'Home Currency', displayed in the home currency format. This value must be calculated to approve or post. if not, the message "No currency exchange exists between [Checkbook Currency ID] and [Home Currency ID]." will be displayed during the Mass Update Apply. This column has a grand total at the bottom. 

  • If the Checkbook's Currency is in the Home Currency this will be the same value as the 'Amount'.
  • If the Checkbook's Currency is not in the Home Currency this will be calculated using the currency exchange tables. 

Linked Database Field: ERPx_

Reference

A text box to show the Reference from the transaction record view. This defaults to blank and is not required. 

If the Transaction is a Transfer, then this will be displayed as: (if exists FromReference) From: [From Reference] (if exists ToReference) To: [To Reference] and if both exist then separate with a " | ".

Linked Database Field: ERPx_MFCheckbookTransaction.Reference

Status

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ERPx_MFCheckbookTransaction.TransactionStatusSK

Transaction

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Linked Database Field: ERPx_MFCheckbookTransaction.TransactionID

Trans. Date
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Transaction Type

A text box to show the type of transaction. The options include:

  • Adjustment: Used to record miscellaneous increases or decreases in the checkbook balance. 
  • Deposit: Used to record deposits to the checkbook 
  • Transfer: Used to move funds from one checkbook to another 
  • Reconciliation: Used to reconcile the checkbook balance with the bank's balance 

Linked Database Field: ERPx_MFModuleTransaction.ModuleTransactionSK WHERE ModuleSK = 1 /*System

Transfer to CheckbookA text box to show the Checkbook assigned as the 'To Checkbook' on a Transfer Transaction. This is only applicable to 'Transfer' transactions.  This is required for all Transfer transactions. If missing, the message "'To Checkbook' is required." will be displayed during the Mass Update Apply. 

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