The purpose of this inquiry is to display a list view of all New, Approved, Ready to Post, and Posted journal entry lines. From this page, users may view the corresponding journal entry record view or the source transaction record view . This inquiry can be accessed from either the Inquiries page, or the GL Account Balances List View, or from the GL Account Balances By Period Inquiry. Beginning Balance Row.
Software Version: 2020.xx.xx and newer
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| Filter Items | Description |
|---|---|
| Account Class | Used to select one or more GL Account Classes. This is a multi-select standard lookup that is not required to return results. It defaults as blank. GL Account Classes are used to classify one or more GL Accounts into a group with other similar behaving accounts and for organizing financial reports. For example, you may have several revenue accounts that are all classified as "Sales" Accounts. The lookup contains a list of all GL Account Classes. |
| Category | Used to select one or more GL Account Class Categories. This is a multi-select standard lookup that is not required to return results. It defaults as blank. The General Ledger Account Category identifies which major section the GL Account belongs to on the Financial Statements. Account Categories can be assigned as follows: Balance Sheet Accounts:
Income Statement Accounts:
This lookup contains the values in the GLAccountClassCategory Enumeration Class. |
| Control Account Type | Used to select one or more GL Account Control Types. This is a multi-select standard lookup that is not required to return results. It defaults as blank. A Control Account is a general ledger account containing only summary amounts. The details for control accounts are stored in a separate but related subsidiary ledger. The subsidiary ledger allows for tracking transactions within the control account in more detail. Individual transactions are posted both to the control account and the corresponding subsidiary ledger, and the totals for both are compared when preparing a trial balance to ensure accuracy. Control Accounts keep the general ledger free of details, while still maintaining correct balance for preparing the company's financial statements. The most common examples of Control Accounts include Accounts Receivable and Accounts Payable. The List of Control Account Types include:
This lookup contains the values in the GLControlAcctType Enumeration Class. |
| Fiscal Period | Used to select one or more Fiscal Periods, as configured in the Fiscal Periods master file. This is a multi-select standard lookup that is not required to return results. If the inquiry is opened from the Inquiries page or the GL Account Balances List View, it defaults as blank. If the inquiry is opened from the GL Account Balances by Period Inquiry, it defaults with the selected Fiscal Period. Fiscal Periods represent budgetary or accounting periods that fall within Fiscal Years. These often match the calendar where there are 12 periods, matching the calendar months. In organization where the fiscal year does not match the calendar year, Fiscal Periods may or may not match the number of days in a calendar month. Every transaction that posts to the general ledger contains a 'GL Date' and that date identifies both the Fiscal Year and Fiscal Period the transaction was posted to the general ledger in. The lookup contains a list of all Fiscal Periods. |
| Fiscal Year | Used to select one or more Fiscal Years. This is a multi-select standard lookup that is not required to return results. If the inquiry is opened from the Inquiries page, it defaults as the current year. If the inquiry is opened from the GL Account Balances List View, it defaults as blank. If the inquiry is opened from the GL Account Balances by Period Inquiry, it defaults from the selected Fiscal Year. A Fiscal Year is a one-year period that companies use for financial reporting and budgeting. A Fiscal Year is most commonly used for accounting purposes to prepare financial statements. Fiscal Years often start on January 1st and end on December 31st. However, not all Fiscal Years correspond with the calendar year. For example, a company may run their Fiscal Year from May 1st - April 30th. Once a Fiscal Year has been determined, it is unlikely to ever change outside of a company sale and/or merger. The lookup contains a list of all Fiscal Years. |
| GL Account | Used to select one or more GL Accounts. This is a multi-select standard lookup that is not required to return results. If the inquiry is opened from the Inquiries page, it defaults as blank. If the inquiry is opened from the GL Account Balances List View or the GL Account Balances by Period Inquiry, it defaults with the selected GL Account. A GL Account Description is the name given to a GL Account ID. The lookup contains a list of all GL Accounts. |
| GL Date | Used to select a single GL Date or GL Date range. For a single GL Date, all GL Dates occurring on or before the specified date will be included. This is a date range editor that is not required to return results. It defaults as blank. Identifies the date the transaction posted (or will post) to the general ledger. |
| Search | A non-required text box that defaults to blank and is used to search across multiple fields. When the page is 'Refreshed', the data returned will be limited by what was included in the Search box (in addition to any other Search Options). Refer to this FAQ for advanced search options. The Search field can be used to search across the following fields:
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| Saved Search Options |
Refer to this FAQ for advanced search options. |
Page Detail
| Toolbar Icons | Description |
|---|---|
| Column Filter Show/Hide |  Toggles between displaying and hiding a filter row in the grid under the column headers. The filter row will be displayed by default if the Quick Column Filter is also implemented in the page. When enabled, this will allow users to type in text to filter by a specific column. |
| Excel |  Exports the contents of the grid to an Excel file that will automatically download. The contents that export are those that are visible to the user. Therefore, if the user has filtered the view, or excluded columns, only the contents in the grid will be exported. |
| Favorites |   Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline.
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| Group By Show/Hide |  Toggles between displaying and hiding a row in the grid above the column headers to enable grouping by one or more column(s). Once displayed, users may drag and drop column headers to group by a specific column. Once the grid is grouped by a column(s), a subtotal footer row will display in the grouping for columns that have a page footer total. |
| Help |  Opens the online WIKI help page for the current page. |
| More Actions |
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| Quick Filter | Error rendering macro 'excerpt-include' : No link could be created for 'Quick Filter'. |
| Refresh |
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| View |
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| Saved Column Layouts |  Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected. Please note that existing saved grid layouts will display the Filter Row as hidden by default. |
| Fields | Description |
| Account Description | Identifies the Description associated with the GL Account assigned to a transaction line, journal entry line, or master file record. This can be edited from the 'Account Description' field on the GL Accounts List View. A GL Account Description is the name given to a GL Account ID. Database Field: ERPx_GLAccount.Description |
| Account Number | Identifies the GL Account ID of the GL Account assigned to a transaction line, journal entry line, or master file record. This field is not editable once it has been Saved. A GL Account ID is the unique identifier for each record used to summarize transactions for each type of asset, liability, equity, revenue and expense. Database Field: ERPx_GLAccount.AccountNumber |
| Balance | Identifies the beginning balance amount for a Fiscal Period. This field comes from the amounts on journal line entries created from posted transactions. This field should match the 'Period Balance' column on the previous Fiscal Period. This amount cannot be edited, unless the original posted transaction is voided, reversed or corrected. This is a calculated field and not stored in the database. The Balance column represents the GL Account balance after the Journal Line and is calculated as [Prev Balance + Net Change]. |
| Comment | Database Field: ERPx_GLJournalHeader.Comment |
| Created | Database Field: ERPx_GLJournalHeader.CreatedDate |
| Created By | Database Field: ERPx_GLJournalHeader.CreatedBy |
| Credit | Identifies the total amount from all posted transactions that negatively affect the GL balance for a Fiscal Period. This field comes from the 'Credit' column on a Journal Entry Record View with a Date that falls within the Fiscal Period. This amount cannot be edited, unless the original posted transaction is voided, reversed or corrected. This is a calculated field and not stored in the database. Database Field: ERPx_GLJournalLine.CreditAmount |
| Debit | Identifies the total amount from all posted transactions that positively affect the GL balance for a Fiscal Period. This field comes from the 'Debit' column on a Journal Entry Record View with a Date that falls within the Fiscal Period. This amount cannot be edited, unless the original posted transaction is voided, reversed or corrected. This is a calculated field and not stored in the database. Database Field: ERPx_GLJournalLine.DebitAmount |
| Distributed To | Database Fields: ERPx_GLProject.ProjectDescription, ERPx_GLJournalLine.DistributionAccountSK |
| Distributed Type | Database Field: ERPx_GLJournalLine.MFDistributionAccountTypeEN |
| Fiscal Period | Identifies the Period on a Fiscal Calendar. This can be edited from the 'Period Name' field on the Fiscal Periods master file. Fiscal Periods represent budgetary or accounting periods that fall within Fiscal Years. These often match the calendar where there are 12 periods, matching the calendar months. In organization where the fiscal year does not match the calendar year, Fiscal Periods may or may not match the number of days in a calendar month. Every transaction that posts to the general ledger contains a 'GL Date' and that date identifies both the Fiscal Year and Fiscal Period the transaction was posted to the general ledger in. Database Field: ERPx_MFFiscalPeriod.PeriodName |
| Fiscal Year | Identifies the Year on a Fiscal Calendar. This is a system assigned value and cannot be edited. A Fiscal Year is a one-year period that companies use for financial reporting and budgeting. A Fiscal Year is most commonly used for accounting purposes to prepare financial statements. Fiscal Years often start on January 1st and end on December 31st. However, not all Fiscal Years correspond with the calendar year. For example, a company may run their Fiscal Year from May 1st - April 30th. Once a Fiscal Year has been determined, it is unlikely to ever change outside of a company sale and/or merger. Database Field: ERPx_MFFiscalYear.FiscalYear |
| Functional Area | |
| Host JE | |
| Journal Date | Database Field: ERPx_GLJournalHeader.JournalDate |
| Journal ID | Database Field: ERPx_GLJournalHeader.JournalID |
| Journal Type | Database Field: ERPx_GLJournalHeader.JournalTransactionTypeSK |
| Last Updated | Database Field: ERPx_GLJournalLine.LastUpdated |
| Last User | Database Field: ERPx_GLJournalLine.LastUser |
| Line Comment | Database Field: ERPx_GLJournalLine.Comment |
| Master Number | |
| Net Change | Identifies the difference between the Debit and Credit columns for a Fiscal Period. It comes from the 'Debit' and 'Credit' columns for the Fiscal Period and is calculated as [Debit] - [Credit]. This field is not stored in the database. |
| Note | Database Field: ERPx_GLJournalHeaderNote.NoteHTML where ERPx_GLJournalHeaderNote.JournalHeaderSK = ERPx_GLJournalLine.JournalHeaderSK |
| Posted | Database Field: ERPx_GLJournalHeader.PostedDate |
| Posted By | Database Field: ERPx_GLJournalHeader.PostedBy |
| Reference | Database Field: ERPx_GLJournalHeader.Reference |
| Segment 1 | Identifies the first part (segment) of the GL Account Format. It comes from the 'Number' column on the GL Account Format Record View. This field is never editable. A GL Account Segment refers to the individual components that make up a General Ledger Account. Every GL Account contains at least on segment called the "Natural Account". Companies often add additional "Segments" to further organize and structure their chart of accounts. GL Account Segments are typically separated by a "-" within the GL Account Number (e.g. 5003-05-4). For example, a company that runs multiple Plants and produces multiple lines of product may use three GL Account Segments: [Natural Account] - [Plant ID] - [Product Line]. Database Field: ERPx_GLAccountSegmentNumber.Number, ERPx_GLAccountFormat.SegmentSK |
| Segment 2 | Identifies the second part (segment) of the GL Account Format. It comes from the 'Number' column on the GL Account Format Record View. This field is never editable. A GL Account Segment refers to the individual components that make up a General Ledger Account. Every GL Account contains at least on segment called the "Natural Account". Companies often add additional "Segments" to further organize and structure their chart of accounts. GL Account Segments are typically separated by a "-" within the GL Account Number (e.g. 5003-05-4). For example, a company that runs multiple Plants and produces multiple lines of product may use three GL Account Segments: [Natural Account] - [Plant ID] - [Product Line]. Database Field: ERPx_GLAccountSegmentNumber.Number, ERPx_GLAccountFormat.SegmentSK |
| Segment 3 | Identifies the third part (segment) of the GL Account Format. It comes from the 'Number' column on the GL Account Format Record View. This field is never editable. A GL Account Segment refers to the individual components that make up a General Ledger Account. Every GL Account contains at least on segment called the "Natural Account". Companies often add additional "Segments" to further organize and structure their chart of accounts. GL Account Segments are typically separated by a "-" within the GL Account Number (e.g. 5003-05-4). For example, a company that runs multiple Plants and produces multiple lines of product may use three GL Account Segments: [Natural Account] - [Plant ID] - [Product Line]. Database Field: ERPx_GLAccountSegmentNumber.Number, ERPx_GLAccountFormat.SegmentSK |
| Source Trans Date | Database Field: ERPx_GLJournalHeader.SourceTransactionDate |
| Source Trans Detail | |
| Source Trans Type | Database Field: ERPx_GLJournalHeader.SourceTransactionTypeName |
| Status | Database Field: ERPx_GLJournalHeader.TransactionStatusSK |
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