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Insert excerptDef - Journal EntryDef - Journal Entrynopaneltrue

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Def - Journal Entry
Def - Journal Entry
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 The purpose of the Journal Lines List View is to show (open/unposted) 'Manual' and 'Accrue & Reverse' journal lines assigned a Status of New and Approved. From here, users can add, edit, delete, or post unposted 'Manual' and 'Accrue & Reverse' journal entries. When these are posted, the General Ledger is updated. Software Version: 2019.09.13 and Accrue & Reverse' journal entries. When these are posted, the General Ledger is updated. 

(lightbulb) This list view also contains columns for each Attribute that is set up for the 'Financial' attribute type. Because these are user defined, they are not included in the default view but can be added a saved column layout. Financial attributes are not included in the help documentation.

Software Version: 2023.12.19 and newer

Table of Contents
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Page Header

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Page Header

Toolbar IconsDescription
Column Filter Show/Hide
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Column Filter Show/Hide - Global
Column Filter Show/Hide - Global
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Delete
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Delete - LV 3.0
Delete - LV 3.0
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Edit
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Edit - LV 3.0
Edit - LV 3.0
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Excel
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Excel - LV 3.0
Excel - LV 3.0
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Favorites
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nopaneltrue
Help
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Favorites Add/Remove - Global
Favorites Add/Remove - Global
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Grid Layout
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Grid Layout - GlobalGrid Layout - Global
Help - GlobalHelp Remove - Global
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More ActionsOpens a drop-down menu for the user to select Reverse/Correct, which opens the Reverse/Correct Journals record view and allows the user to Reverse or Reverse & Correct a journal entry.
NewGroup By Show/Hide
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New - Multi-Select Trans Type
Group By Show/Hide - Global
New - Multi-Select Trans Type -
Group By Show/Hide - Global
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  • Manual
  • Accrue & Reverse

Selecting a journal entry type opens a blank journal entry record.

FieldsDescription
CheckboxUsed to select one or more records for Mass Update or Delete.
Account DescriptionHelp
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Help - Global 3.0
Help - Global 3.0
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More ActionsGL Account Description

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GL Account Description

More Actions - Global 3.0
More Actions - Global 3.0
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 This is required to save a Journal line and can be edited from the 'Account Number' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.
  • Reverse/Correct: Opens the Reverse/Correct page and allows the user to either Reverse or Correct a journal entry.
New

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Def - GL Account DescriptionDef - GL Account Descriptionnopaneltrue

Database Field: ERPx_GLAccount.Description

Account Number Insert excerptGL Account IDGL Account IDnopaneltrue This is required to save a Journal line and can be edited from the 'Account Number' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

New - Multi-Select Trans Type - Global 3.0
New - Multi-Select Trans Type - Global 3.0
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  • Manual: Opens a blank journal entry record.  
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    Def -
GL Account ID
  • Journal Entry
    Def -
GL Account ID
  • Journal Entry
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Database Field: ERPx_GLAccount.AccountNumber

CommentComment
  • Accrue & Reverse: Opens a blank Accrue & Reverse journal entry record. 
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Comment
Displays the amount credited from the Journal line. This field is required and if no amount was entered, it will displays as "0.00". This can be edited from the 'Credit
  • Def - Journal Entry - Accrue & Reverse
    Def - Journal Entry - Accrue & Reverse
    nopaneltrue
 This is not required and comes from the 'Comment' in the header of the Home tab on the Journal Entry Record View. This defaults to blank and is always editable for 'Manual' journal entities and for 'Accrue & Reverse' journal entries while they are in a Status of 'New'.

Database Field: ERPx_GLJournalHeader.Comment

Created Insert excerptCreatedCreatednopaneltrue This is a required field.

Database Field: ERPx_GLJournalHeader.CreatedDate

Created By Insert excerptCreated ByCreated Bynopaneltrue This is a required field.

Database Field: ERPx_GLJournalHeader.CreatedBy

Credit 
  • Unrealized Currency Gain/Loss: Opens a blank Unrealized Gain/Loss record. 
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    Def - Unrealized Gain/Loss
    Def - Unrealized Gain/Loss
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Print
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Print - LV 3.0
Print - LV 3.0
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Quick Column Filter
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Quick Column Filter
Quick Column Filter
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Saved Layouts
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Column Layouts for Framework 3.0 - Global
Column Layouts for Framework 3.0 - Global
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FieldsDescriptionCheckboxUsed to select one or more records for Mass Update or Delete.Account Description

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GL Account Description
GL Account Description
nopaneltrue
 This is required to save a Journal line and can be edited from the 'Account Number' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

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Def - GL Account Description
Def - GL Account Description
nopaneltrue

Database Field: ERPx_

GLJournalLine.CreditAmountDebitDisplays the amount debited from the Journal line. This field is required and if no amount was entered, it will displays as "0.00". This

GLAccount.Description

Account Number

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GL Account ID
GL Account ID
nopaneltrue
 This is required to save a Journal line and can be edited from the '

Debit

Account Number' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'

.

Database Field: ERPx_GLJournalLine.DebitAmount

Distributed ToDisplays the name of the Project the amount is distributed to.

.

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Def - GL Account ID
Def - GL Account ID
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Database Field: ERPx_GLAccount.AccountNumber

Comment

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Comment
Comment
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 This is not required and

can be edited

comes from the '

Project

Comment'

field on the Journal lines grid

in the header of the

Journal Entry record view while

Home tab on the Journal Entry Record View. This defaults to blank and is always editable for 'Manual' journal entities and for 'Accrue & Reverse' journal entries while they are in a Status of 'New'.

Database

Fields

Field: ERPx_

GLProject.ProjectDescription, ERPx_GLJournalLine.DistributionAccountSKDistributed Type

GLJournalHeader.Comment

Created

Distributed To Type

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Distributed To Type
Created
Created
nopaneltrue
This is not required and is not editable. Journal lines displayed from this list view will always be of type 'Project'.a required field.

Database Field: ERPx_GLJournalLineGLJournalHeader.MFDistributionAccountTypeENCreatedDate

GL PeriodCreated By

GL Period

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GL Period
Created By
Created By
nopaneltrue
This is a required field.

Database Field: ERPx_GLJournalHeader.CreatedBy

Credit 

Displays the amount credited from the Journal line. This field is required and if no amount was entered, it will displays as "0.00". This can be edited

by changing

from the '

Date

Credit' field on the

Home tab

Journal lines grid of the Journal Entry record view while in a Status of

'New'.
GL Year Insert excerptGL YearGL YearnopaneltrueThis is required and can be edited by changing the 'Date' field on the Home tab

'New'.

Database Field: ERPx_GLJournalLine.CreditAmount

Debit

Displays the amount debited from the Journal line. This field is required and if no amount was entered, it will displays as "0.00". This can be edited from the 'Debit' field on the Journal lines grid of the Journal Entry record view while in a Status of

'New'.
Journal Date Insert excerptGL DateGL Datenopaneltrue This is

'New'.

Database Field: ERPx_GLJournalLine.DebitAmount

Distributed To

Displays the name of the Project the amount is distributed to. This is not required and can be edited

by changing

from the '

Date

Project' field on the

Home tab

Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database

Field:

Fields: ERPx_GLProject.ProjectDescription, ERPx_

GLJournalHeader

GLJournalLine.

JournalDate

DistributionAccountSK

Journal IDDistributed Type

Journal ID - LV

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Journal ID - LV
Distributed To Type
Distributed To Type
nopaneltrue
 Clicking on the link opens the Journal Entry Record View for the selected Journal Entry. This comes from the 'Journal ID' in the header of the 'Home' tab on the Journal Entry RV and is auto-assigned when a new Journal Entry is initially saved/created. This is never editable. This is not required and is not editable. Journal lines displayed from this list view will always be of type 'Project'.

Database Field: ERPx_GLJournalHeaderGLJournalLine.JournalID MFDistributionAccountTypeEN

Journal TypeGL Period

Journal Type

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Journal Type
GL Period
GL Period
nopaneltrue
This is required and comes from can be edited by changing the 'Journal TypeDate' in field on the header Home tab of the 'Home' tab on the Journal Entry RV and is auto-assigned based on the type of journal entry selected on New. This is never editable.Journal Entry record view while in a Status of 'New'.

GL Year

Def - Journal Type

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Def - Journal Type
GL Year
GL Year
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 The list of applicable Journal Types for this page include:Manual Journal Entry:  This is required and can be edited by changing the 'Date' field on the Home tab of the Journal Entry record view while in a Status of 'New'.

Journal Date

Def - Journal Entry

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Def - Journal Entry
GL Date
GL Date
nopaneltrue
Accrue & Reverse Journal Entry:  Insert excerptDef - Journal Entry - Accrue & ReverseDef - Journal Entry - Accrue & Reversenopaneltrue This is required and can be edited by changing the 'Date' field on the Home tab of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_GLJournalHeader.JournalTransactionTypeSK JournalDate

Last UpdatedJournal ID Insert excerptLast Updated ByLast Updated BynopaneltrueThis is a required field

Last Updated

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Last Updated
Journal ID - LV
Journal ID - LV
nopanel
true This is a required field.

Database Field: ERPx_GLJournalLine.LastUpdated

Last User

true
 Clicking on the link opens the Journal Entry Record View for the selected Journal Entry. This comes from the 'Journal ID' in the header of the 'Home' tab on the Journal Entry RV and is auto-assigned when a new Journal Entry is initially saved/created. This is never editable.

Database Field: ERPx_

GLJournalLine

GLJournalHeader.

LastUser

JournalID

Line CommentJournal TypePosted Insert excerptPosted DatePosted Datenopaneltrue This is a system assigned value and is never editable by a user. This field is not required and is populated when journals are saved as "Ready to Post".

(lightbulb) This field will only display when the outbound integration for 'Journal' Transaction Type is turned on and Journal Entry transactions are in a status of "Ready to Post".

Database Field: ERPx_GLJournalHeader.PostedDate

Posted By

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Comment
Journal Type
Comment
Journal Type
nopaneltrue
  This is not required and can be edited by changing comes from the 'Line Comment' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_GLJournalLine.Comment

Note

Identifies the first 30 characters from the 'Internal' Transaction Note. This is note required and comes from the value entered in the Internal Note Type. This is always editable.

Database Field: ERPx_GLJournalHeaderNote.NoteHTML where ERPx_GLJournalHeaderNote.JournalHeaderSK = ERPx_GLJournalLine.JournalHeaderSK

Insert excerptPosted ByPosted Bynopaneltrue This field is not required and is populated when journals are saved as "Ready to Post". (lightbulb) This field will only display when the outbound integration for 'Journal' Transaction Type is turned on and Journal Entry transactions are in a status of "Ready to Post".Journal Type' in the header of the 'Home' tab on the Journal Entry RV and is auto-assigned based on the type of journal entry selected on New. This is never editable.

Insert excerpt
Def - Journal Type
Def - Journal Type
nopaneltrue
 The list of applicable Journal Types for this page include:

Manual Journal Entry: 

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Def - Journal Entry
Def - Journal Entry
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Accrue & Reverse Journal Entry: 

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Def - Journal Entry - Accrue & Reverse
Def - Journal Entry - Accrue & Reverse
nopaneltrue

Correct: 

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Def - Journal Type - Reverse & Correct
Def - Journal Type - Reverse & Correct
nopaneltrue

Database Field: ERPx_GLJournalHeader.PostedByJournalTransactionTypeSK

ReferenceLast Updated

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ReferenceLast UpdatedReference
nopaneltrue
This comes from the 'Reference' in the header of the 'Home' tab on the Journal Entry RV. This is not required and is always editable for 'Manual' journal entities and for 'Accrue & Reverse' journal entries while they are in a Status of 'New'
Last Updated
nopaneltrue
This is a required field.

Database Field: ERPx_GLJournalHeaderGLJournalLine.Reference

Source Module

LastUpdated

Last Updated BySource Module

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Source Module

Last Updated By
Last Updated By
nopaneltrue

 

This is

required for all journal entries that are linked to a transaction and is never editable

a required field.

Database Field: ERPx_

GLJournalHeader

GLJournalLine.

SourceModuleSKSource Trans Date

LastUser

Line Comment

Source Transaction Date

Insert excerpt
Source Transaction Date
Comment
Comment
nopaneltrue
 This is required for all journal entries that are linked to a transaction and is never editablenot required and can be edited by changing the 'Line Comment' field on the Journal lines grid of the Journal Entry record view while in a Status of 'New'.

Database Field: ERPx_GLJournalHeader.SourceTransactionDate

Source Trans ID

Insert excerptSource Transaction IDSource Transaction IDnopaneltrue Clicking the link opens Journal Entry RV of the selected transaction. This is required for all journal entries that are linked to a transaction and is never editableGLJournalLine.Comment

Note

Identifies the first 30 characters from the 'Internal' Transaction Note. This is note required and comes from the value entered in the Internal Note Type. This is always editable.

Database Field: ERPx_GLJournalHeaderNote.NoteHTML where ERPx_GLJournalHeaderNote.JournalHeaderSK = ERPx_GLJournalLine.

SourceTransactionID

JournalHeaderSK

Source Trans TypeReference

Source Transaction Type

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Source Transaction Type
Reference
Reference
nopaneltrue
This comes from the 'Reference' in the header of the 'Home' tab on the Journal Entry RV. This is not required for all journal entries that are linked to a transaction and is never editableand is always editable for 'Manual' journal entities and for 'Accrue & Reverse' journal entries while they are in a Status of 'New'.

Database Field: ERPx_GLJournalHeader.SourceTransactionTypeNameReference

Status

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Status
Status
nopaneltrue
 This comes from the 'Status' on the 'Home' tab on the Journal Entry RV. This is only editable for Journal Entries in a Status of New or Approved.

The entry will be listed as either “New” or “Approved”

Insert excerpt
Def - Status
Def - Status
nopaneltrue
 The Statuses that apply to transactions in this List View include:

Insert excerpt
Def - Status - New
Def - Status - New
nopaneltrue

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Def - Status - Approved
Def - Status - Approved
nopaneltrue

Database Field: ERPx_GLJournalHeader.TransactionStatusSK

...