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The Inventory Receipt Transaction Record View allows users to record the receipt of inventory purchased from an outside entity. This transaction allows multiple items received into a single site to be recorded. The 'Include open Receipt transactions in Available balances' preference will determine whether Available balances are updated before the transaction is posted. Once the transaction is posted, it will update the On Hand lot balance of the item(s).

Software Version: 2020 2021.1105.13 21 and newer

Table of Contents

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Toolbar Icons

Description

Delete

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	Delete - RV Header
	Delete - RV Header
nopanel	true

This toolbar icon is enabled when the transaction status is 'New'.

Help

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	Help - Global
	Help - Global
nopanel	true

New

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	New - RV Header
	New - RV Header
nopanel	true

The drop-down displays all active Receipt type transaction classes configured in the system.

Notes

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	Notes - Global
	Notes - Global
nopanel	true

Print

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	Print - RV Header
	Print - RV Header
nopanel	true

Process Correction

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	Process Correction - RV Header
	Process Correction - RV Header
nopanel	true

Save

Save & Close

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	Save/Save & Close - RV Header 3.0
	Save/Save & Close - RV Header 3.0
nopanel	true

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Fields

Description

Corrected From

Displays the Transaction ID of the source transaction the correction is being made from. This is a text box that defaults to the source transaction. This field is not visible unless the transaction is the result of a correction. It is only required on transactions that are being corrected. This field is auto populated by the system and is not editable.

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	Def - Transaction ID
	Def - Transaction ID
nopanel	true

Database Fields: ERPx_IMTransactionHeader.TransactionID, ERPx_IMTransactionHeader.CorrectedFromTransactionHeaderSK

Date

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	Doc Date
	Doc Date
nopanel	true

This is a date picker that is required. If missing, the message "Transaction Date is required" will be displayed on Save. It defaults to the current date, formatted from the users 'Date Format' preference. This field is always editable while the transaction is in a Status of 'New'.

Database Field: ERPx_IMTransactionHeader.TransactionDate

Purchase Order

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	Purchase Order
	Purchase Order
nopanel	true

This is a text box that is not required. It defaults as blank. If entered, this field must be <= 100 characters. This field is always editable while the transaction is in a Status of 'New'.

Database Field: ERPx_IMTransactionHeader.PONumber

Reference

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	Reference
	Reference
nopanel	true

This is a text box that is not required. It defaults as blank. If entered, this field must be <= 100 characters. This field is always editable while the transaction is in a Status of 'New'.

Database Field: ERPx_IMTransactionHeader.Reference

Site

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	Site Name
	Site Name
nopanel	true

This is a single-select standard lookup that is required. If missing, the message "Site is required." will be displayed on Save. This defaults as blank and is not editable after initial Save.

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	Def - Site
	Def - Site
nopanel	true

The lookup contains a list of all the 'Active' Inventory Sites.

Database Fields: ERPx_MFSite.SiteName, ERPx_IMTransactionHeader.SiteSK

Status

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	Status
	Status
nopanel	true

This is a single-select standard lookup that defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'.

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	Def - Status
	Def - Status
nopanel	true

The Statuses that apply to transactions in this List View include:

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	Def - Status - New
	Def - Status - New
nopanel	true

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	Def - Status - Approved
	Def - Status - Approved
nopanel	true

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	Def - Status - Ready to Post
	Def - Status - Ready to Post
nopanel	true

Database Fields: ERPx_IMTransactionStatus.TransactionStatusName, ERPx_IMTransactionHeader.TransactionStatusSK

Properties Tab

Fields

Description

Auto-Create New Lots

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	Auto Create New Lots
	Auto Create New Lots
nopanel	true

This is a single-select load on demand lookup that is required. It defaults from the 'Auto-Create New Lots' property in the 'Properties' tab of the associated Transaction Class Record View. This field is always editable while the transaction is in a Status of 'New'. If set to "Not Allowed" and the transaction would result in the creation of a new inventory lot, the message "Lots would be created when Auto-Create Lots is Not Allowed" will be displayed on Save.

This lookup contains the values in the IMAutoCreateNewLots Enumeration Class.

Database Field: ERPx_IMTransactionHeader.AutoCreateLotsEN

Corrected From

Displays the Transaction ID of the source transaction that was corrected. This is a non-editable text box that is not required. It is only displayed on the corrected transaction and is never editable.

Database Fields: ERPx_IMTransactionHeader.TransactionID, ERPx_IMTransactionHeader.CorrectedFromTransactionHeaderSK

Created By

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	Created By
	Created By
nopanel	true

This is a non-editable text box that is required.

Database Field: ERPx_IMTransactionHeader.CreatedBy

Created Date

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	Created By
	Created By
nopanel	true

This is a system assigned value and is never editable by a user. This is a non-editable text box that is required.

Database Field: ERPx_IMTransactionHeader.CreatedDate

GL Date

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	GL Date
	GL Date
nopanel	true

This is a date picker that is required. It defaults from the 'Date' field on the 'Home' tab and is always editable while the transaction is in a Status of 'New'. This field must be on or after the 'Date' field on the 'Home' tab of the Receipt Record View. Else, the message "The GL date must occur on or after the Transaction Date" will be displayed on Save. Additionally, if the GL Date is not within an open Fiscal Period for Inventory, the message "The Fiscal Period is not open. The GL Date must be in a Fiscal Period that is open for Inventory." will be displayed on Save for statuses of 'Approved' or greater.

Database Field: ERPx_IMTransactionHeader.GLDate

Last User

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	Last Updated By
	Last Updated By
nopanel	true

This is a non-editable text box that is required.

Database Field: ERPx_IMTransactionHeader.LastUser

Last Updated

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	Last Updated By
	Last Updated By
nopanel	true

This is a system assigned value and is never editable by a user. This is a non-editable text box that is required.

Database Field: ERPx_IMTransactionHeader.LastUpdated

Negative Available Balances

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	Negative Available Balances
	Negative Available Balances
nopanel	true

This is a single-select load on demand lookup that is required. It defaults from the 'Negative Available Balances' property in the 'Properties' tab of the associated Transaction Class Record View. This field is always editable while the transaction is in a Status of 'New'. If set to "Not Allowed" and the transaction would result in an inventory lot with a negative available balance, the message "Lot balances would be negative when set to Not Allowed" will be displayed on Save.

This lookup contains the values in the IMAllowNegativeAvailableBalances Enumeration Class.

If Sales Order allocation preferences are set to either “Available Only” or “Available and On Hand” and a Sales order has been allocated prior to a user updating the Inventory “Negative Available Balances” property, it is possible to draw the lots negative.

A message will be displayed to the user if lot balances are negative and a new transaction is created which would impact those balances positively, however the overall balances would still be negative. For example, if the lot balance is -10 Cases and a Receipt transaction adds 5 Cases, the overall lot balance would still be negative. The following options are possible workarounds:

Change the Receipt transaction's "Negative Available Balances" property to "Allowed"
Change the Receipt transaction to result in a zero or greater inventory balance.
Use Cycle Count feature to change inventory balance to zero or greater.

Database Field: ERPx_IMTransactionHeader.NegativeBalancesEN

Void Date

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	Void Date
	Void Date
nopanel	true

This is a non-editable text box that is not required.

Database Field: ERPx_IMTransactionHeader.VoidDate

Voided By

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	Voided By
	Voided By
nopanel	true

This is a non-editable text box that is not required.

Database Field: ERPx_IMTransactionHeader.VoidedBy

Attributes Tab

Fields

Description

Attributes

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	Attribute - Attribute
	Attribute - Attribute
nopanel	true

The Attributes displayed here are setup and assigned in the Attributes section of the Company module (Company → Setup → Attributes → Inventory).

Available

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	Attribute - Available
	Attribute - Available
nopanel	true

This value is only editable from the 'Assign Attribute Rules' page (Company → Setup → Attributes → Inventory → Transactions hyperlink).

Value

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	Attribute - Value
	Attribute - Value
nopanel	true

...

field set to not required when the 'Site' field on the transaction is set to not warehouse lot tracked

Toolbar Icons

Description

Column Filter Show/Hide

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	Column Filter Show/Hide - Global
	Column Filter Show/Hide - Global
nopanel	true

Delete

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	Delete - RV Grid 3.0
	Delete - RV Grid 3.0
nopanel	true

This toolbar icon is only enabled when the transaction is in a Status of 'New'.

Excel

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	Excel - RV Header 3.0
	Excel - RV Header 3.0
nopanel	true

Find Lots

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	Find Lots - RV Grid 3.0
	Find Lots - RV Grid 3.0
nopanel	true

Group By Show/Hide

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	Group By Show/Hide - Global
	Group By Show/Hide - Global
nopanel	true

Mass Update

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	Mass Update - Global 3.0
	Mass Update - Global 3.0
nopanel	true

Production Batch Certifications
Production Batch Attributes
Production Batch Properties (Batch Class, Batch Date, Country of Origin, Expiration Date, Outside Purchase, Batch Date, Production Batch Site, Project, Quality Test Class, Status, and Traded)
Transaction (Warehouse Lot) - Please note this field may only be updated if the Status of the transaction is 'New'. Else the message "Warehouse Lot may only be updated for transactions in the status of New." will be displayed on Save.

This toolbar icon is always enabled.

New

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	New - Blank Row - RV Grid 3.0
	New - Blank Row - RV Grid 3.0
nopanel	true

This toolbar icon is only enabled when the transaction status is New.

Quick Column Filter

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	Quick Column Filter
	Quick Column Filter
nopanel	true

Saved Column Layouts

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	Column Layouts for Framework 3.0 - Global
	Column Layouts for Framework 3.0 - Global
nopanel	true

View

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	View - Inquiry Grid 3.0
	View - Inquiry Grid 3.0
nopanel	true

Item - Opens the Item Master File Record View, in a new tab, for a selected record.
Production Batch - Opens the Production Batch Record View, in a new tab, filtered for the selected record's Production Batch.
Warehouse Lot - Opens the Warehouse Lot List View, in a new tab, filtered for the selected record's Warehouse Lot.

Fields

Description

Checkbox

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	Checkbox
	Checkbox
nopanel	true

Item: Description

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	Item ID & Item Description
	Item ID & Item Description
nopanel	true

This is a single-select load on demand lookup that is required to save a line item. It defaults as blank and is always editable while the transaction is in a Status of 'New'.

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	Def - Item ID
	Def - Item ID
nopanel	true

The lookup contains a list of all active Items in the Item Master File.

Selecting an Item will default the 'Inventory Unit UOM' and 'Inventory Weight UOM' properties specified on the Item Record View.

Database Fields: ERPx_IMItem.ItemID, ERPx_IMItem.ItemDescription, ERPx_IMTransactionDetail.ItemSK

Lot Tracked

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	Lot Tracked
	Lot Tracked
nopanel	true

This is a non-editable text box that is not required. This value defaults from the 'Lot Tracked' field in the 'Properties' tab of the Item Record View. It displays as "Yes" if the line item is a lot tracked item. It displays as blank if the item is not a lot tracked item. This field is for informational use only and cannot be edited.

Database Fields: ERPx_IMItem.TrackMethodEN, ERPx_IMTransactionDetail.ItemSK

Production Batch

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	Production Batch
	Production Batch
nopanel	true

This is a text box that is only required to save a line item on a transaction in 'Approved' or greater status if the item selected is Lot Tracked. It defaults as blank and is only editable if the selected item is Lot Tracked and the transaction is in a Status of 'New'. This field must be <= 50 characters.

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	Def - Production Batch
	Def - Production Batch
nopanel	true

Database Fields: ERPx_IMProductionLot.ProductionLotID, ERPx_IMTransactionDetail.ItemSK

Owner

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	Owner - Item
	Owner - Item
nopanel	true

This is a single-select standard lookup that is required. It defaults from the 'Default Owner' preference on the Inventory Preferences page. This field is editable until a line item has been saved.

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	Def - Owner
	Def - Owner
nopanel	true

The lookup contains a list of all Lot Owners.

Database Field: ERPx_IMLotOwner.OwnerName

Units

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	Units - Inventory
	Units - Inventory
nopanel	true

This is a numeric text box that is sometimes required.This field is required and editable only if the item is managed by Units Only or Units or Weight. This field defaults to 0 and is always editable while the transaction is in a Status of 'New'. This field can be both positive or negative. This field will display the number of decimals set for the selected item on the 'Unit Decimals' property on the 'Properties' tab of the Item Record View.

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	Def - Units- Inventory Calculations
	Def - Units- Inventory Calculations
nopanel	true

'Units' and 'Unit UOM' fields will always display as the values entered by the user. However for consistency, Units that are saved using a UOM that is different than the 'Inventory Unit UOM' will be converted and subsequently stored in the default Inventory Unit UOM.

Database Field: ERPx_IMTransactionDetail.TransactionUnits

Unit UOM

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	UOM - Units
	UOM - Units
nopanel	true

This is a single-select standard lookup that is required to save a line item on transactions with a Status of 'Approved' or greater. This field will be disabled if the item is managed by Weight Only. If enabled, it will default from the 'Inventory Unit UOM' property on the 'Properties' tab of the Item Record View for the selected Item. If enabled, this field will be editable while the transaction is in a Status of 'New'.

This lookup contains all 'Active' Unit UOMs on the selected Item's UOM Schedule.

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	Def - UOM
	Def - UOM
nopanel	true

Database Fields: ERPx_IMUOM.UOMName, ERPX_IMItem.UOMScheduleSK, ERPx_IMTransactionDetail.TransactionUnitsUOMSK

Warehouse Lot

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	Warehouse Lot
	Warehouse Lot
nopanel	true

This is a single-select standard lookup that is sometimes required to save a line item on transactions with a Status of 'Approved' or greater. It is required when the 'Site'

, identified on the transaction header, is

a warehouse lot tracked Site and is

disabled when it is not. If required and blank, the message "Warehouse Lot is required for Warehouse Lot Tracked sites when Approving or Posting." will be displayed on Save of Statuses of 'Approved' or greater. This field defaults as blank and will be disabled if the 'Site' field on the transaction is not warehouse lot tracked. If enabled, this field is editable via the Mass Update Dialog while the transaction is in a Status of 'New'. This field must be <= 50 characters.

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	Def - Warehouse Lot - Inventory Site Validations
	Def - Warehouse Lot - Inventory Site Validations
nopanel	true

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	Def - Warehouse Lot
	Def - Warehouse Lot
nopanel	true

Database Fields: ERPx_IMWarehouseLot.WarehouseLotID, ERPx_IMLotBalance.WarehouseLotSK

Weight

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	Weight - Inventory
	Weight - Inventory
nopanel	true

This is a numeric text box that is sometimes required. This field is required and editable only if the item is managed by Weight Only or Units or Weight Only. This field defaults to 0 and is editable while the transaction is in a Status of 'New'. This field can be both positive or negative. Once an item has been selected, this field will display with the number of decimals set for the 'Weight Decimals' property on the 'Properties' tab of the Item Record View.

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	Def - Weight - Inventory Calculations
	Def - Weight - Inventory Calculations
nopanel	true

'Weight' and 'Weight UOM' fields will always display as the values entered by the user. However for consistency, weight that is saved using a UOM different than the 'Inventory Weight UOM' will be converted and subsequently stored in the default Inventory Weight UOM.

Database Field: ERPx_IMTransactionDetail.TransactionWeight

Weight UOM

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	UOM - Weight
	UOM - Weight
nopanel	true

This is a single-select standard lookup that is required to save a line item on transactions with a Status of 'Approved' or greater. This field will be disabled if the item is managed by Units Only. If enabled, it will default from the 'Inventory Weight UOM' property on the 'Properties' tab of the Item Record View for the selected Item. If enabled, this field will be editable while the transaction is in a Status of 'New'.

This lookup contains all 'Active' Weight UOMs on the selected Item's UOM Schedule.

Insert excerpt

	Def - UOM
	Def - UOM
nopanel	true

Database Fields: ERPx_IMUOM.UOMName, ERPX_IMItem.UOMScheduleSK, ERPx_IMTransactionDetail.TransactionWeightUOMSK

Version	Old Version 15	New Version Current
Changes made by	Tom Williams	Janice Dannenberg (Unlicensed)
Saved on	Dec 01, 2020	May 25, 2021

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Key

Properties Tab

Attributes Tab

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