The purpose of the Payment Receipts List View is to show open Payment Receipts (Status of "New" or "Approved"). From here, users can add new Payment Receipts, edit or delete existing Payment Receipts, and/or Post Payment Receipts. When Payment Receipts are posted, the Customer Balances and Customer Aging are updated and the receipt becomes available to the Checkbook Deposit transaction. Payment Receipts make a journal entry when they are posted.
Software Version: 2020.01.13 and newer
Page Header
| Toolbar Icons | Description |
|---|---|
| Delete | Deletes the selected record(s). When clicked, users will be prompted with: "Are you sure you want to delete the selected records?". Click "OK" to confirm, or "Cancel" to return without deleting. WARNING: Records cannot be recovered once they are deleted! |
| Edit | Opens the selected record for editing. If a record is not selected, the page will not open. |
| Excel |  Clicking the Excel toolbar icon exports the current contents of the grid to an Excel file that is automatically downloaded. The contents that export are only those currently visible. If the grid is filtered, only the filtered contents will be exported. |
| Favorites |   Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline.
|
| Grid Layout | Opens the Saved Grid Layout menu that allows the user to select another saved layout, create a new layout, save changes to a layout, or assign a saved layout as the default for the page. Once changes are made to a grid, such as columns are added or removed, the user can click the Saved Grid Layout icon and save the changes to the grid layout and name the new layout. The new layout can also be set as the default, instead of the System View. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific).
|
| Help | Opens the online WIKI help page for the current page.
|
| Mass Update | Opens the mass update dialog, which allows to mass update the following properties: Status |
| New | Opens a new blank record for data entry. |
| Opens the Print dialog window, where transaction and/or analysis reports can be downloaded, printed and/or emailed. | |
| Fields | Description |
| Checkbox | Used to select one or more records for Mass Update or Delete. |
| Applied Amt. | A non-editable text box to identify how much of the Receipt, in the Receipt currency, has been applied. This defaults to 0.00 but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00. This is a calculated field that is not editable on this page. This field is not linked to a Database Field. |
| Checkbook | Error rendering macro 'excerpt-include' : No link could be created for 'Checkbook - List View/Inquiry Field'. Linked Database Field: ERPx_ARTransactionHeader.CheckbookSK |
| Checkbook Currency | Error rendering macro 'excerpt-include' : No link could be created for 'Checkbook Currency - List View/Inquiry Field'. |
| Checkbook Description | Error rendering macro 'excerpt-include' : No link could be created for 'Checkbook Description - List View/Inquiry Field'. |
| Comment | Error rendering macro 'excerpt-include' : No link could be created for 'Comment - List View/Inquiry Field'. This field is always editable from the record view, even after the transaction is posted.Linked Database Field: ERPx_ARTransactionHeader.Description |
| Created | Error rendering macro 'excerpt-include' : No link could be created for 'Created (Date & Time) - List View/Inquiry'. Linked Database Field: ERPx_ARTransactionHeader.CreatedDate |
| Created By | Error rendering macro 'excerpt-include' : No link could be created for 'Created By- List View / Inquiry'. Linked Database Field: ERPx_ARTransactionHeader.CreatedBy |
| Customer ID | Error rendering macro 'excerpt-include' : No link could be created for 'Customer - List View/Inquiry Field'. Linked Database Field: ERPx_ARTransactionHeader.CustomerSK |
| Customer Name | Error rendering macro 'excerpt-include' : No link could be created for 'Customer Name - List View/Inquiry Field'. |
| GL Date | Error rendering macro 'excerpt-include' : No link could be created for 'GL Date - List View/Inquiry Field'. Linked Database Field: ERPx_ARTransactionHeader.GLDate |
| GL Period | Error rendering macro 'excerpt-include' : No link could be created for 'GL Period - List View/Inquiry Field'. |
| GL Year | Error rendering macro 'excerpt-include' : No link could be created for 'GL Year - List View/Inquiry Field'. |
| Home Currency | Identifies the 'Home Currency' of the Company. |
| Home Currency Amt. | Identifies the amount of the payment you received, formatted in the 'Home Currency'. This is a calculated field that is not editable. |
| Last Updated | Error rendering macro 'excerpt-include' : No link could be created for 'Last Updated (Date & Time) - List View/Inquiry'. Linked Database Field: ERPx_ARTransactionHeader.LastUpdated |
| Last Updated By | Error rendering macro 'excerpt-include' : No link could be created for 'Last Updated By - List View/Inquiry'. Linked Database Field: ERPx_ARTransactionHeader.LastUser |
| Payment # | Identifies the number of the payment you received, most often associated with the Check #. This field is always editable from the record view, even after the transaction is posted. Linked Database Field: ERPx_ARTransactionHeader.DocNumber |
| Receipt Amt. | Identifies the amount of the payment you received, formatted in the 'Currency' specified. Linked Database Field: ERPx_ARTransactionHeader.ExtendedAmount |
| Receipt Currency | Identifies the currency of the Payment Receipt. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New" and no applications for this receipt have been made.
Validations include:
Linked Database Field: ERPx_ARTransactionHeader.CurrencySK |
| Receipt Date | Identifies the date the Receipt was actually received. This field is only editable while the transaction Status is "New" but is disabled once an application for this receipt has been made.
Linked Database Field: ERPx_ARTransactionHeader.TransactionDate |
| Receipt Type | Identifies the type of the Receipt. This defaults to "Check" but can be changed. This is required to Approve and/or Post. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New". The lookup contains all the values in the MFCashReceiptType Enumeration Class. Linked Database Field: ERPx_ARTransactionHeader.CashReceiptTypeEN |
| Status | Error rendering macro 'excerpt-include' : No link could be created for 'Status - List View/Inquiry Field'. Linked Database Field: ERPx_ARTransactionHeader.TransactionStatusSK |
| Transaction | Error rendering macro 'excerpt-include' : No link could be created for 'Trans. ID - List View/Inquiry Field'. Linked Database Field: ERPx_ARTransactionHeader.TransactionID |
Unapplied Amt. | Identifies how much of the Receipt still needs to be applied. This will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00 and < 'Amount'. This is a calculated field that is not editable. |
Users must log out and back in before the pages will be visible in the 'My Shortcuts' tab.