The purpose of the Payment Receipt Record View is to enter payments received by Fishermen, Fishermen & Tenders, Tenders and Loans. From here, users can open the 'Apply Documents' window, review the Journal Details, and post the receipt. When receipts are posted, the Fisherman Balances and Fisherman Aging are updated and the receipt becomes available to the Checkbook Deposit transaction. Payment Receipts make a journal entry when they are posted.
Software Version: YYYY.MM.DD and newer
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Header Toolbar
| Toolbar Icons | Description |
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| Apply Documents | Opens the Apply Fishing Transactions record view allowing the user to apply this receipt to one or more open transactions. The Apply Documents button is disabled when the 'Amount' field is 0 and other required fields are not completed. |
| Delete | Deletes the selected record(s). When clicked, users will be prompted with: "Are you sure you want to delete the selected records?". Click "OK" to confirm, or "Cancel" to return without deleting. WARNING: Records cannot be recovered once they are deleted!
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| Grid Layout | Opens the Saved Grid Layout menu that allows the user to select another saved layout, create a new layout, save changes to a layout, or assign a saved layout as the default for the page. Once changes are made to a grid, such as columns are added or removed, the user can click the Saved Grid Layout icon and save the changes to the grid layout and name the new layout. The new layout can also be set as the default, instead of the System View. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific).
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| Help | Opens the online WIKI help page for the current page.
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| Journal Details | Opens the Journal Details window showing the Journal Entry for this transaction.
The Journal Details Window for this transaction will include:
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| New | Allows the user to create a new master file record or transaction by opening a blank record view page. This icon is always enabled. |
| Notes | Opens the Notes dialog, filtered for the appropriate Note Type(s). From here, users can add, review, or edit Notes associated with the record. This icon is always enabled. |
| Opens the Print dialog, showing any applicable printable reports to be printed, downloaded, and/or emailed. | |
| Save | Saves the changes made to the record.
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If a Payment Receipt that has been fully or partially applied is deleted (prior to posting), all applications will be automatically removed. Home Tab
| Fields | Description |
| Amount | Identifies the dollar amount of the payment received. This is a text box that is required. This defaults to 0.00 and must be > 0.00 to Approve and/or Post. If not, the message "Amount must be greater than 0.00." will be displayed. This field is only editable while the transaction Status is "New" and while no applications exist for the receipt. Editing this value and saving the transaction will re-calculate the 'Remaining' field. Linked Database Field: ERPx_APTransactionHeader.ExtendedAmount |
| Applied Amt. | Identifies how much of the receipt has been applied. This is a non-editable text box that is required. This defaults to 0.00 but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be > 0.00. This is a calculated field that is not editable. This field is not stored in the database. REMOVE? |
| Checkbook | Identifies the checkbook where the receipt will be deposited into. This is a single-select standard lookup that is required. This defaults using the following logic after the Fisherman is selected:
This is required before you can enter/edit the remaining receipt fields, Approve and/or Post, or to open the Apply Fishing Transactions list view. If not assigned, the message "Checkbook is required" will be displayed. This field is enabled after a 'Fisherman' has been selected and while the transaction Status is "New". This field is only editable after a 'Fisherman' has been selected and while the transaction Status is "New" and no applications for this receipt have been made. Checkbooks represent individual bank accounts (checking, savings, petty cash) that have funds deposited into, or payments made out of, that are reconciled to a bank statement. They are used in the Financial, Fisherman Accounting, Grower Accounting, Purchasing, and Sales Functional Areas to support receiving payments from customers, making payments, deposits, and other bank transactions. The lookup contains a list of all the 'Active' Checkbooks where the Currency is USD. Database Fields: ERPx_MFCheckbook.CheckbookID, ERPx_APTransactionHeader.CheckbookSK |
| Description | Identifies the description associated with the payment receipt. This is a text box where users can enter a comment for the associated receipt but is not required. This defaults to blank and is always editable. If entered, it must be <= 60 characters. Linked Database Field: ERPx_APTransactionHeader.Description |
| Payment # | Identifies the number of the payment received, most often associated with the Check #. This is a text box that is not required. If entered, the value must be <= 50 characters. This field defaults to blank and is always editable, even after the transaction is posted. Linked Database Field: ERPx_APTransactionHeader.DocNumber |
| Received From | Identifies the name of the Fisherman, Fisherman & Tender, Tender or Loan. This is a single-select standard lookup to select who the payment is coming from. It defaults to blank, but is required. If not assigned, the message "Fisherman is required." will be displayed. Because this value determines the initial values assigned for the 'Checkbook', if it is changed after it has been assigned, a message will appear as: "Changing the Fisherman will reset the Checkbook." This field is only editable while the transaction Status is "New" and the 'Applied Amount' is blank or 0.00. The lookup contains the current assigned value and a list of all the 'Active' Fishermen, Fishermen & Tenders, and Tenders and Loans. Linked Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK |
| Receipt Date | Identifies the date the receipt was received. This is a date picker that defaults to the current date. It is required to Approve and/or Post or to open the Apply Fishing Transactions list view. If not, the message "Receipt Date is required." will be displayed. This field is only editable while the transaction Status is "New" and is disabled once an application for this receipt has been made.
Linked Database Field: ERPx_APTransactionHeader.TransactionDate |
| Receipt Type | Identifies the type of the receipt. This is a single-select standard lookup the is required to Approve and/or Post. This defaults to "Check". This field is only editable while the transaction Status is "New". The lookup contains all the values in the MFCashReceiptType Enumeration Class. Linked Database Field: ERPx_APTransactionHeader.CashReceiptTypeEN |
| Remaining | Identifies how much of the receipt still needs to be applied. This is a non-editable text box that is required. This defaults from 'Amount' entered but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >= 0.00 and < 'Amount'. This is a calculated field that is not editable on this page. This field is not stored in the database. |
| Status | Identifies the Status of the transaction. This is a single-select standard lookup that defaults as 'New' and is required. This is always editable while the transaction is in a Status of 'New' or 'Approved'. Status is used to identify where a transaction, Purchase Order, Price List, BOM, or Master File record is in its life cycle. Records start in a Status of 'New' and progress sequentially through additional statuses until they are 'Posted' or 'Closed'. The list of potential Statuses changes depending on the transaction type. The Statuses that apply to transactions in this List View include: New: This is the default Status for all new Transactions. While in the Status of 'New' transactions are considered open and all editable fields are open for edit, no posting or approval validations are performed, GL Dates are not assigned, and journal entries are not created. If the transaction was moved back from Approved to New, the GL Date will be assigned and a Journal Entry will exist. Approved: Performs all the data validations required to post the transaction and applies to all Transactions. While in the Status of 'Approved' transactions are considered open but have limited fields open for edit. If one or more validations fail, messages are provided indicating what needs to be corrected. If all the validations pass, then all the fields are disabled except for the Status lookup (and any fields that are always editable), journal entries are created/updated, journal ID's are assigned to the journal entry, and blank 'GL Dates' are assigned. Ready to Post: Runs the Approval validations and applies to all transactions. While in the Status of 'Ready to Post' transactions are considered closed and all the fields are disabled with the exception of a few fields that are always editable. If one or more validations fail, messages are provided indicating what needs to be corrected. If all the validations pass, then all the fields are disabled with the exception any fields that are always editable and updates the Transaction Status to "Posted". Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK |
Properties Tab
| Fields | Description |
| Checkbook Currency | Identifies the Currency ID for the currency assigned to the Checkbook on the transaction.. This is a non-editable text box that is required. It can only be edited by changing the Checkbook on the receipt. Linked Database Fields: ERPx_MFCurrency.Currency ID, ERPx_MFCheckbook.CurrencySK, ERPx_APTransactionHeader.CheckbookSK |
| CheckbookSK | Identifies the SK value of the Checkbook assigned to the transaction. This is a non-editable text box that is required. It can only be edited by changing the Checkbook on the receipt Home tab in the status of New. This is a looked-up value that is primarily used for support. Linked Database Field: ERPx_APTransactionHeader.CheckbookSK |
| Created | Identifies the Created Date & Time of the record, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. It is a non-editable textbox that is required. Linked Database Field: ERPx_APTransactionHeader.CreatedDate |
| Created By | Identifies the name of the user that created the record. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. It is a non-editable textbox that is required. Linked Database Field: ERPx_APTransactionHeader.CreatedBy |
| FishermanSK | Identifies the SK value of the Fisherman, Fisherman & Tender, Tender, or Loan on the Transaction. This is a non-editable text box that is required. It can only be edited by changing the Fisherman on the receipt. This is a looked-up value that is primarily used for support. Linked Database Field: ERPx_APTransactionHeader.VendorSK |
| GL Date | Identifies the date the transaction posted (or will post) to the general ledger. This is a date picker that is required to Approve or Post the receipt. It defaults to blank and is always editable while the transaction is in a Status of "New". If blank, it will be automatically set to match the 'Receipt Date' field in the 'Home' tab when the transaction is saved with a Status of either Approved or Ready to Post. The GL Date must be on or after the 'Receipt Date' field when Approving or Posting. If not, the message "GL Date must be >= the Receipt Date." will be displayed on Save. The GL Date must fall within an open Fiscal Period. If not, the message, "The Fiscal Period is not open." will be displayed on Save. Linked Database Field: ERPx_APTransactionHeader.GLDate |
| Last Updated | Identifies the Last Updated Date & Time of the Transaction, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. It is a non-editable textbox that is required. Linked Database Field: ERPx_APTransactionHeader.LastUpdated |
| Last Updated By | Identifies the name of the user that last updated the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. It is a non-editable textbox that is required. Linked Database Field: ERPx_APTransactionHeader.LastUser |
| Receipt Currency | Identifies the currency of the receipt. This is a non-editable text box that is required. It defaults to "USD" and cannot be edited. Linked Database Field: ERPx_APTransactionHeader.CurrencySK |
| Transaction ID | Identifies the unique Transaction ID for each transaction. This is a non-editable text box that is system generated, required and is not editable. Linked Database Field: ERPx_APTransactionHeader.TransactionID |
| TransactionSK | A non-editable text box to identify the SK value of the Transaction. This is a looked-up value, that is primarily used for support. This is a non-editable text box that is system generated, required and is not editable. Linked Database Field: ERPx_APTransactionHeader.TransactionHeaderSK |