NorthScope 2020.05.22

Owned by Janice Dannenberg (Unlicensed)
Last updated: May 26, 2020 by Emma Greenwood
4 min read

(Software Version: 2020.05.22 Database Version: 2020.05.22)

Release Date: May 22, 2020


New Feature

Fisherman Accounting

Feature Spotlight! NS-6137 Added Fisherman settlements and manual applications

We’re excited to launch new functionality related to fisherman settlements and applications. The following is an overview of the major updates.

  • Apply Documents Manually: Have you ever wanted to apply a specific Fish Ticket to a payment? Now you can. The Fisherman Balances list view has a new Apply Documents button. Selecting a Fisherman, Fisherman & Tender, Tender or Loan and clicking the Apply Documents button will launch the Unapplied Fishing Documents list view, displaying transactions that have not been fully applied for the selected Account. Transactions displayed here debit the settlement accrual account. From the Unapplied Fishing Documents list view, you may select any transaction and click the Apply Document button. This will open the Apply Fishing Transactions record view and display all payable transactions (credits to the settlement accrual account) that have an Unapplied Amount > 0.00. Users may choose to apply all or a portion of the Unapplied Amount on the transaction. For a list of the transaction types that can be displayed on each page, please reference the ‘Transaction Type’ fields on the Unapplied Fishing Documents list view and the Apply Fishing Transactions record view help documentation.
  • Build and Process Settlement Batches: Have you ever wanted to create a payment for several payable documents? The Fisherman Balances list view has a new Build Settlement Batch button. You can choose to pay all your Accounts at once or filter the batch by several key fields. From here, users may set a specific ‘Amount to Settle’ for a single transaction or use the mass update functionality to hold back a fixed amount or percentage of the ‘Open Amount’. Users can choose to remove certain transactions from the batch by selecting/filtering those records and clicking the ‘Remove Transactions’ button on the grid.  After the batch is built to your satisfaction, click the Process Payments button to open the existing Process Payments record view. Any payments posted from a payment batch will have an application to the transactions that were included in the batch. Manual quick payments that are posted will not have any applications until users choose to either manually apply documents or mass update applications (see next bullet).
  • Mass Update Applications: We have always used the FIFO (First-In, First-Out) process to apply payable documents to transactions. This was done automatically behind the scenes when processing payments. Now this process will need to be run manually, and we’ve made this functionality even more robust by allowing you to apply documents based on Transaction Type. From the Fisherman Balances list view, select the Account(s) you wish to apply documents to and click the Mass Update button. Once the Mass Update dialog box is launched, users should select “Yes” for the ‘Do you want to FIFO Apply Transactions?’ field, else no applications will occur. Users should also check the checkbox next to any Payable transaction types and Receivable transaction types for the application.
  • Split Payments: Wishing you could split a single payment for an Account among several Payees? This new feature is launched from the Process Payments record view. Select the Account who you want to split a payment and click the Split Payment button. From the Split Payment record view, users can specify whether Payees should take a percentage or a set amount of the payment. Finally, enter separate addresses to mail payment directly to the Payee or select the Primary Payment Account’s address ID to mail each payment to a single location.

We’re impressed you made it this far, as we've shared a lot of new information. Each of the pages mentioned above has a Help icon in the header should you have any questions. Else, you know calling us is always an option!


NS-6427 & NS-6431 Added new Settlement Check Edit Detail and Settlement Check Edit Summary reports  

Want to see a detailed report of transactions and amounts included in the settlement batch, listed by Account, before the payments are processed? Or maybe just a summary of payment? With this release, you can print a Settlement Check Edit Detail report and Settlement Check Edit Summary report of a settlement batch from the Build Settlement Batch record view. A report definition is shipping for each report and will be available to deploy to the report server. 

Improvements

Fisherman Accounting

NS-5384 Created new Payment Receipt record view and uncoupled Fisherman Sales and Payment Receipts

Cash Receipt transactions have opted to take an early retirement. They will be replaced with a younger, more current Payment Receipt record view. The Payment Receipt record view does not have a transactions grid and sports a new Apply Document button in place of the Auto Apply button. Users have the option of manually applying documents to the Payment Receipt by clicking the Apply Document button and launching the Apply Fishing Transactions record view. Additional Questions? Feel free to check out the help page for the FA Payment Receipt Record View.

Creating a Fisherman Sale transaction with one or more payments will automatically create separate Payment Receipt transactions. Posting the Fisherman Sale transaction will simultaneously post the associated Payment Receipt(s) and the resulting journals for both the Fisherman Sale and Payment Receipt transactions will show the associated application.

Note: Because Payment Receipts are no longer tied to a Fisherman Sale transaction, users may enter a payment that exceeds the total of all line items on the Fisherman Sale. Any remaining amount resulting from an over-payment may be applied to future transactions.

Sales

NS-5384 Uncoupled Quick Sales and Payments

Creating a Quick Sale transaction with one or more payments will automatically create separate Payment Receipt transactions. Posting the Quick Sale transaction will simultaneously post the associated Payment Receipt(s) and the resulting journals for both the Quick Sale and Payment Receipt transactions will show the associated application.

Note: Because Payment Receipts are no longer tied to a Quick Sale transaction, users may enter a payment that exceeds the total of all line items on the Quick Sale. Any remaining amount resulting from an over-payment may be applied to future transactions.

Technical Changes

Please view cumulative schema changes here.