The purpose of the Checkbook Transactions List View is to show open transactions and create new transactions that update the Checkbook Balance (bank account balance). All checkbook transactions for Adjustments, Deposits, and Transfers that are in a Status of 'New' or 'Approved' are included. From here, users can add new transactions or delete unposted transactions. When transactions are posted from this list view, the checkbook balances are updated. Each of these transactions has the potential to make a journal entry when posted.
Software Version: 2020.01.13 and newer
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| Toolbar Icons | Description |
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| Delete | Deletes the selected record(s). When clicked, users will be prompted with: "Are you sure you want to delete the selected records?". Click "OK" to confirm, or "Cancel" to return without deleting. WARNING: Records cannot be recovered once they are deleted! |
| Edit | Opens the record view of the selected record. |
| Excel |  Clicking the Excel toolbar icon exports the current contents of the grid to an Excel file that is automatically downloaded. The contents that export are only those currently visible. If the grid is filtered, only the filtered contents will be exported. |
| Favorites |   Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline.
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| Grid Layout | Opens the Saved Grid Layout menu that allows the user to select another saved layout, create a new layout, save changes to a layout, or assign a saved layout as the default for the page. Once changes are made to a grid, such as columns are added or removed, the user can click the Saved Grid Layout icon and save the changes to the grid layout and name the new layout. The new layout can also be set as the default, instead of the System View. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific).
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| Help | Opens the online WIKI help page for the current page.
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| Mass Update | Opens the mass update dialog, which allows to mass update the following properties: Status. |
| New | Allows users to select the type of transaction or record they want to add. The list contains: options for Adjustment, Deposit, and Transfer. |
| Opens the Print dialog window, where transaction and/or analysis reports can be downloaded, printed and/or emailed. | |
| Fields | Description |
| Checkbox | Used to select one or more records for Mass Update or Delete. |
| Checkbook | A non-editable text box that shows the Checkbook assigned to the Transaction. This is required for all transactions. If missing, the message "Checkbook is required." will be displayed during the Mass Update Apply. Linked Database Field: ERPx_MFCheckbookTransaction.CheckbookSK |
| Checkbook Amount | A text box to show the amount of the transaction, in the checkbook's currency, displayed in the currency format. This defaults to 0.00 but cannot be approved or posted if it is 0.00. if so, the message "Amount cannot be 0.00." will be displayed during the Mass Update Apply. This field is only editable from the record view. This column has a grand total at the bottom. Linked Database Field: ERPx_MFCheckbookTransaction.Amount |
| Checkbook Currency | The Currency ID of the Checkbook. For Transfers, this will be the Currency assigned to the 'From Checkbook'. Linked Database Field: ERPx_MFCheckbook.CurrencySK |
| Checkbook Description | Shows the value in the 'Checkbook Description' of the Checkbook assigned to the transaction. This value is set in the Checkbook Master File. |
| Comment | A text box to show the comment from the transaction record view. This defaults to blank and is not required. Linked Database Field: ERPx_MFCheckbookTransaction.Comment |
| Created | A non-editable text box to identify the Created Date & Time of the Transaction, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Linked Database Field: ERPx_MFCheckbookTransaction.CreatedDate |
| Created By | A non-editable text box to identify the name of the user that created the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Linked Database Field: ERPx_MFCheckbookTransaction.CreatedBy |
| GL Date | Identifies the date the transaction posted (or will post) to the general ledger. Linked Database Field: ERPx_MFCheckbookTransaction.GLDate |
| Home Currency Amount | A text box to show the amount of the transaction, in the 'Home Currency', displayed in the home currency format. This value must be calculated to approve or post. if not, the message "No currency exchange exists between [Checkbook Currency ID] and [Home Currency ID]." will be displayed during the Mass Update Apply. This column has a grand total at the bottom.
This is as calculated field that is not stored in the database. |
| Last Updated | A non-editable text box to identify the Last Updated Date & Time of the Transaction, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Linked Database Field: ERPx_MFCheckbookTransaction.LastUpdated |
| Last Updated By | A non-editable text box to identify the name of the user that last updated the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Linked Database Field: ERPx_MFCheckbookTransaction.LastUser |
| Reference | A text box to show the Reference from the transaction record view. This defaults to blank and is not required. If the Transaction is a Transfer, then this will be displayed as: (if exists FromReference) From: [From Reference] (if exists ToReference) To: [To Reference] and if both exist then separate with a " | ". Linked Database Field: ERPx_MFCheckbookTransaction.Reference |
| Status | Identifies the Status of the transaction. Linked Database Field: ERPx_MFCheckbookTransaction.TransactionStatusSK |
| Transaction | Identifies the unique Transaction ID for each transaction. Linked Database Field: ERPx_MFCheckbookTransaction.TransactionID |
| Trans. Date | Identifies the date of the transaction. Linked Database Field: ERPx_MFCheckbookTransaction.TransactionDate |
| Transaction Type | A text box to show the type of transaction. The options include:
Linked Database Field: ERPx_MFModuleTransaction.ModuleTransactionSK WHERE ModuleSK = 1 /*System |
| Transfer to Checkbook | A text box to show the Checkbook assigned as the 'To Checkbook' on a Transfer Transaction. This is only applicable to 'Transfer' transactions. This is required for all Transfer transactions. If missing, the message "'To Checkbook' is required." will be displayed during the Mass Update Apply. Linked Database Field: ERPx_MFModuleTransaction.CheckbookSK |
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