Overview

NorthScope allows users to void printed and posted checks. Printed checks can be voided on the Process checks page and posted checks can be voided from the Check Register Inquiry.

Voiding Printed Checks

Voiding Printed Fisherman Checks

In order to void a printed fisherman check that has not been approved, expand the Purchasing module in NorthScope and select Fisherman Balances. Select ‘Process Checks’ from the toolbar. Select the appropriate Batch ID from the Batch ID menu. When the check batch status is Printed, ‘Void’ toolbar icon is displayed. Click ‘Void’ to void the Check Batch. This changes the check batch status to Void and the batch is removed from the Batch ID menu.

Voiding Printed Vendor Checks

In order to void a printed vendor check that has not been approved, expand the Purchasing module in NorthScope and select Vendor Balances. Select ‘Process Checks’ from the toolbar. Select the appropriate Batch ID from the Batch ID menu. When the check batch status is Printed, ‘Void’ toolbar icon is displayed. Click ‘Void’ to void the Check Batch. This changes the check batch status to Void and the batch is removed from the Batch ID menu.

Voiding Posted Checks

To void a posted vendor or fisherman check, expand the Purchasing module in NorthScope and select Reports & Inquiries. Select Check Register from the report list and select ‘Run Report’ toolbar icon. This opens a check inquiry window. Locate and select the appropriate check and select Void from the toolbar. This opens a Void Check record with the following details:

• Transaction: Displays the check ID.
• Posted Date: Displays the date the check was posted.
• Void Date: Allows users to enter a void date.
• Message: Displays a message if the check cannot be voided.

If the selected check is a vendor check that has applications, the applications are displayed in the grid section of the record. Any applications are unapplied when the check is voided.

Select ‘Void’ from the toolbar to void the check. This will do the following:

1. All fields and Void toolbar icon become disabled.
2. All applications are unapplied.
3. A duplicate transaction batch and check is created with the following details:
   1. Batch date is the entered Void date.
   2. Batch ID is the previous Batch ID + Void.
   3. Status is Void
   4. Amount is 0
4. The status of the original check becomes replaced
5. Journal entries are reversed.
6. Fisherman / Vendor Balances are updated accordingly.

Note: Voiding a check does not void the invoice the check was applied to. The invoice can be separately voided from the Invoice Inquiry.

Note: Vendor checks can also be voided from the Vendor History inquiry. Navigate to Purchasing > Vendor Balances. Select the vendor assigned to the check, click View and select Transactions.