This page lists each unique Purchase Order item on New and Released Purchase Orders. The purpose of this page is to view line items on open Purchase Orders.

This list view also contains columns for each Attribute that is set up for the 'AP Purchasing', 'AP Purchasing Line' and 'Items' attribute types. Because these are user defined, they are not included in the default view but can be added a saved layout. AP Purchasing and Items attributes are not included in the help documentation.

Software Version: 2026.07.23 and newer

[ 1 Page Header ] [ 1.1 Fields ] [ 1.2 Related Topics ]

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IQ: PO Linked Lines - Opens the "PO Linked Lines" inquiry showing the Purchase Order and all the AP Invoices, AP Credit Memos, and Inventory Receipt lines associated with this Purchase Order Item.
RV: Transaction: Opens the Purchase Order Record View for the selected transaction.
RV: Source Transaction - Opens the Transaction that the Freight Purchase Order was automatically created from, such as the Inventory Transfer, Sales Order or Return. This option is only applicable to Freight Purchase Orders, otherwise the message "

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Fields

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Amt. Ordered

Identifies the extended amount of the Purchase Order Item. This is required and can only be edited by changing either the 'Qty Ordered' or the 'Price' of a line item on the Items Grid of the Purchase Order Record View. It is calculated as [Qty Ordered] * [Price] and is formatted to 2 decimal places. This is editable until the Purchase Order is 'Closed'.

Database Field: ERPx_APPoLine.ExtendedAmount

AP Amt. Fully invoiced

Identifies whether the 'Amt. Ordered' of the Purchase Order item has been fully Invoiced. If the 'AP Amt. Remaining' for a Purchase Order item is <= 0, the item is considered "Fully Invoiced" in terms of Amount (cost) and will display as "Yes", otherwise it will be blank. This allows users to easily determine which PO's have amounts that have not yet been invoiced. This is a calculated field and is not stored in the database.

AP Amt. Posted

Identifies the extended amount of the line item that has been included on "Posted" AP Invoices and AP Credit Memos. This is a calculated field that is formatted to 2 decimal places.

When AP Invoices and/or Credit Memos, with line items that reference a Purchase Order are posted, this value is updated.

Database Field: ERPx_APPoLine.InvoicedAmount

AP Amt. Remaining

Identifies the dollar amount of the line item that has not yet been accounted for on an AP Invoice/Credit Memo. This is a calculated field and can only be changed by changing either the 'Qty Ordered' or the 'Price' of a line item on the Items Grid of the Purchase Order Record View or by entering and/or posting AP Invoices/Credit Memos that are linked to this item. It is calculated as [Amt. Ordered] - [AP Amt. Posted] - [AP Amt. Unposted] and is formatted to 2 decimal places. This is editable until the Purchase Order is 'Closed'.

This is a calculated field that is not stored in the database.

AP Amt. UnPosted

Identifies the extended amount of the line item that has been included on "UnPosted" AP Invoices and AP Credit Memos. This is a calculated field that is formatted to 2 decimal places and is not stored in the database.

When AP Invoices and/or Credit Memos, with line items that reference a Purchase Order are entered, but not posted, this value is updated.

AP Qty Fully Invoiced

Identifies whether the 'Qty Ordered' of the Purchase Order item has been fully Invoiced. If the 'AP Qty Remaining' for a Purchase Order item is <= 0, the item is considered "Fully Invoiced" in terms of quantity (units or weight) and will display as "Yes", otherwise it will be blank. This allows users to easily determine which PO's have quantities that have not yet been invoiced.

This is a calculated field that is not stored in the database.

AP Qty Posted

Identifies the quantity of the line item that has been included on "Posted" AP Invoices and AP Credit Memos. This is a calculated field that is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

When AP Invoices and/or Credit Memos, with line items that reference a Purchase Order are posted, this value is updated.

Database Field: ERPx_APPoLine.InvoicedQty

AP Qty Remaining

Identifies the quantity of the line item that has not yet been accounted for on an AP Invoice/Credit Memo. This is a calculated field and can only be changed by changing the 'Qty Ordered' of a line item on the Items Grid of the Purchase Order Record View or by entering and/or posting AP Invoices/Credit Memos that are linked to this item. It is calculated as [Qty Ordered] - [AP Qty Posted] - [AP Qty Unposted] and is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

This is a calculated field that is not stored in the database.

AP Qty UnPosted

Identifies the quantity of the line item that has been included on "UnPosted" AP Invoices and AP Credit Memos. This is a calculated field that is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

When AP Invoices and/or Credit Memos, with line items that reference a Purchase Order are entered, but not posted, this value is updated.

This is a calculated field that is not stored in the database.

AP vs IM Posted Qty

Identifies the difference between the quantities accounted for on "Posted" AP Invoices/Credit Memos and "Posted" Inventory Receipts for the line item. This is a calculated field that is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM. It is calculated as [IM Qty Posted] - [AP Qty Posted].

A zero value means there is no difference between the quantities of "Posted" AP Invoices and "Posted" Inventory Receipts.
A positive value indicates more Qty has been received than has been paid for.
A negative value indicates more Qty has been paid for than has been received.

When AP Invoice, AP Credit Memo, and/or Inventory Receipt transactions with line items that reference a Purchase Order are posted, this value is updated.

This is a calculated field that is not stored in the database.

Buyer

Identifies the person responsible for issuing the Purchase Order. This is not required and can be edited from the 'Buyer' field on the 'Home' tab of the Purchase Order Record View.

Database Field: ERPx_APPoHeader.Buyer

Comment

This is not required and can be edited from the 'Comment' field on the 'Home' tab of the Purchase Order Record View. This is always editable even after the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.Description

Currency

This is required and comes from the 'Currency' on the 'Properties' tab of the Purchase Order Record View. This is not editable on the transaction.

Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_APVendor.CurrencySK

Distributed To

This is not required and is editable until the Purchase Order is 'Closed'.

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APPoLine.ToDistributionAccountSK

Distributed Type

This is an auto generated field that is not editable by the user.

The options include:

Project
Fisherman
Tender
Fisherman & Tender
Loan

Database Field: ERPX_APPoLine.ToMFDistributionTypeEN

Expire By

This is required and can be edited from the 'Expire By' date field on the 'Home' tab of the Purchase Order Record View. This is editable until the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.ExpireDate

IM Qty Fully Received

Identifies whether the 'Qty Ordered' of the Purchase Order item has been fully Received. If the 'IM Qty Remaining' for a Purchase Order item is <= 0, the item is considered "Fully Received" in terms of quantity (units or weight) and will display as "Yes" otherwise it will be blank. This allows users to easily determine which PO's have quantities that have not yet been received.

This is a calculated field that is not stored in the database.

IM Qty Posted

Identifies the quantity of the line item that has been included on "Posted" IM Receipts. This is a calculated field that is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

When IM Receipts, with line items that reference a Purchase Order are posted, this value is updated.

Because non-Inventory Purchase Order Items are not "Received" using an Inventory Receipt transaction, the 'IM Qty Posted' value is updated from posted AP Invoices and Credit Memos that reference the Purchase Order Item.

Database Field: ERPX_APPoLine.ReceivedQty

IM Qty Remaining

Identifies the quantity of the line item that has not yet been accounted for on Invoice Receipts. This is a calculated field and can only be changed by changing the 'Qty Ordered' of a line item on the Items Grid of the Purchase Order Record View or by entering and/or posting Inventory Receipts that are linked to this item. It is calculated as [Qty Ordered] - [IM Qty Posted] - [IM Qty Unposted] and is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

This is a calculated field that is not stored in the database.

IM Qty Unposted

Identifies the quantity of the line item that has been included on "UnPosted" IM Receipts. This is a calculated field that is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM.

When IM Receipts, with line items that reference a Purchase Order are entered, but not posted, this value is updated.

Because non-Inventory Purchase Order Items are not "Received" using an Inventory Receipt transaction, the 'IM Qty UnPosted' value is updated from unposted AP Invoices and Credit Memos that reference the Purchase Order Item.

This is a calculated field that is not stored in the database.

Item Added

Item Added By

Item Description

This is required and can only be edited from the 'Item Description' property on the Item Record View of the assigned Item ID.

Database Fields: ERPx_IMItem.ItemDescription, ERPx_APPoLine.ItemSK

Item ID

This represents the Item ID assigned to the Purchase Order Line Item and is not editable.

Database Fields: ERPx_IMItem.ItemID, ERPx_APPoLine.ItemSK

Item Last Updated

Database Field: ERPx_APPoLine.LastUpdated

Item Last Updated By

Database Field: ERPx_APPoLine.LastUser

Item Type

This represents the Item Type assigned to the Item ID and is not editable.

Database Fields: ERPx_IMItemType.Description, ERPx_IMItem.ItemTypeSK, ERPx_APPoLine.ItemSK

Line Comment

This is always editable from the Purchase Order Record View Items Grid until the Purchase Order is 'Closed'.

When AP Invoices, Credit Memos, and IM Receipts are loaded from a PO, this will default as the 'Line Comment' on those transactions.

Database Field: ERPx_APPoLine.LineComment

Line Description

This is a textbox that defaults from the Item Description of the corresponding Item ID and is editable from the Purchase Order record until it is 'Closed'.

When AP Invoices, Credit Memos are loaded from a PO, this will default as the 'Line Description' on those transactions.

Database Fields: ERPx_IMItem.ItemDescription, ERPX_APPoLine.LineDescription

Line Source

A non-editable textbox that displays where the corresponding line item originates from. The available options include:

Manual: The line item was manually added by a user.
Freight: The line item was auto-added to reflect the Freight + Surcharge amount of a Shipment Leg.
Freight - Handling: The line item was auto-added to reflect the Handling amount of a Shipment Leg.
Freight - Other: The line item was auto-added to reflect an Other Charge amount of a Shipment Leg.

Database Field: ERPx_APPoLine.LineSourceEN

Line Vendor Name

This is not required and can be edited from the 'Line Vendor' column of the Items Grid on the Purchase Order Record View. This is editable until the first AP Invoice, AP Credit Memo, or IM Receipt against the Purchase Order Item is Posted or until the Purchase Order is 'Closed'.

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' AP Vendors assigned to the same Currency ID as the Vendor on the Header. It excludes the Vendor assigned to the Transaction Header.

Database Fields: Database Field: ERPx_APVendor.VendorName, ERPx_APPoLine.VendorSK

Ln.

This is required and can be edited from the Ln. field on the Purchase Order Record View Items Grid until the Purchase Order is 'Closed'.

Database Field: ERPx_APPoLine.LineNumber

Ordered

This is required and can be edited from the 'Ordered' date field on the 'Home' tab of the Purchase Order Record View. This is editable until the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.PODate

Payable GL Account

This is required and is only editable from "Accounts Payable" GL Account, on the Accounts Tab of the Vendor Record View of the assigned Purchase Order's Vendor.

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APVendor,APGLAcctRef

Payable GL Account Description

This is only editable by changing the 'Account Description' for the Vendors assigned 'Accounts Payable' from the GL Accounts List View.

Database Fields: ERPx_GLAccount.Description, ERPx_APVendor,APGLAcctRef

PO #

Clicking on this link opens the Purchase Order Record View for the selected record. This is required, and can be edited from the 'PO #' field on the 'Home' tab of the Purchase Order Record View. This is editable until the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.PurchaseOrderID

PO Type

Identifies whether or not more than one AP Invoice and/or Inventory Receipt can be recorded against the Purchase Order. This is editable until the Purchase Order is 'Closed' and the options include:

Single Invoice and Receipt: If this option is selected, the Purchase Order can only be assigned to a single AP Invoice and a single Inventory Receipt transaction.
Multiple Invoices and Receipts: If this option is selected, the Purchase Order can be assigned to multiple AP Invoices and multiple Inventory Receipt transactions. Purchase Orders set to this Type must be manually Closed.

This lookup contains all the values in the APPOType Enumeration Class.

Database Field: ERPx_APPoHeader.POTypeEN

Price

This is required and can be edited from the 'Price' field on the Items Grid of the Purchase Order Record View. It is formatted to the Item's 'Price Decimals' and is editable until the Purchase Order is 'Closed'.

Database Field: ERPx_APPoLine.Price

Purchase GL Account

This is not required and is editable from the 'Purchase Account' column of the Items Grid on the Purchase Order Record View.

When AP Invoices and/or Credit Memos are loaded from a PO, the 'Purchase Account' will default from the current Purchase Account assigned to the Purchase Order Item.

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APPoLine.AccountSK

Purchase GL Account Description

This is only editable by changing the 'Account Description' for the line items assigned 'Purchase Account' from the GL Accounts List View.

Database Fields: ERPx_GLAccount.Description, ERPx_APPoLine.AccountSK

Qty Ordered

Identifies the 'Qty Ordered' of the line item on the Purchase Order. This is required and can be edited from the 'Qty Ordered' field on the Items Grid of the Purchase Order Record View. It is formatted to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the Item's UOM. This is editable until the Purchase Order is 'Closed'.

When AP Invoices and/or Credit Memos are loaded from a PO, the 'Quantity' will default as [Qty Ordered] - [AP Qty Posted] - [AP Qty Unposted]. If this results in a negative amount it will default as 0.00.

When IM Receipts are loaded from a PO, the 'Quantity' will default as [Qty Ordered] - [IM Qty Posted] - [IM Qty Unposted]. If this results in a negative amount it will default as 0.00.

Database Field: ERPx_APPoLine.OrderedQuantity

Receive By

Identifies the date the Purchase Order should be fully received. This is not required and can be edited from the 'Receive By' field on the 'Properties' tab of the Purchase Order Record View. This is editable until the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.ReceiveBy

Reference

This is not required and can be edited from the 'Reference' field on the 'Properties' tab of the Purchase Order Record View. This is always editable even after the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.Reference

Requisition #

This is not required and can be edited from the 'Requisition' field on the 'Home' tab of the Purchase Order Record View. This is always editable until the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.Requisition

Ship Via

Identifies how the purchase will be shipped. This is not required and can be edited from the 'Ship Via' field on the 'Home' tab of the Purchase Order Record View. This is always editable even after the Purchase Order is 'Closed'.

Database Field: ERPx_APPoHeader.ShipVia

Site ID

This is not required and can be edited from the 'Site Name' field on the 'Home' tab of the Purchase Order Record View. This is always editable until the Purchase Order is 'Closed'.

Database Field: ERPx_MFSite.SiteID, ERPx_APPoHeader.SiteSK

Source Transaction

Displays the Transaction ID of the originating transaction that the Purchase Order was created from. This is not required and will only display a value for Freight Purchase Orders that are automatically created from Inventory Transfers and Sales Orders and Returns.

Database Field: ERPx_APPoHeader.SourceTransactionID

Status

This is required and is always editable.

The Statuses that apply to Purchase Orders in this list view include:

Closed Purchase Orders are only visible from the Purchase Order History and/or Purchase Order Item History inquiries.

Database Fields: ERPx_APPOStatus.StatusName, ERPx_APPoHeader.POStatusSK

Transaction Class ID

This is required and comes from the 'Transaction Class' on the 'Properties' tab of the Purchase Order Record View. This is not editable.

Database Fields: ERPx_APTransactionClass.TransactionClassDescription, ERPx_APPoHeader.TransactionClassSK

UOM

This is required and can be edited from the 'UOM' field on the Items Grid of the Purchase Order Record View until the Purchase Order is 'Closed'.

Database Fields: ERPx_IMUOM.UOMName, ERPx_APPoLine.QuantityUOMSK

Vendor Class ID

This is required and comes from the 'Vendor Class' assigned to the 'Vendor' that is selected on the 'Home' tab of the Purchased Order Record View. Because this defaults from the Vendor it is not editable on the transaction.

Database Field: ERPx_APVendorClass.ClassDescription, ERPx_APPoHeader.VendorSK

Vendor ID

This is required and represents the ID of the 'Vendor' on the 'Home' tab of the Purchase Order Record View. This is only editable by changing the Vendor assigned to the transaction.

Database Fields: ERPx_APVendor.VendorID, ERPx_APPoHeader.VendorSK

Vendor Name

This is required and represents the name of the 'Vendor' on the 'Home' tab of the Purchase Order Record View. This is only editable by changing the Vendor assigned to the transaction.

Database Fields: ERPx_APVendor.VendorName, ERPx_APPoHeader.VendorSK

Purchase Order Lines List View

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