Deletes the transaction, batch, or master file record. When clicked, users will be prompted with: "Are you sure you want to delete this record?". Click "OK" to confirm, or "Cancel" to return without deleting. 

_{WARNING: Records cannot be recovered once they are deleted!}

 Displays a drop down menu of related actions. The list of options includes:

• IQ: Invoice History - Opens the "Invoice History" inquiry showing all the AP Invoices and AP Credit Memos for that Vendor for the last 12 months (by default). 
• IQ: PO Linked Transactions - Opens the "PO Linked Transactions" inquiry showing the Purchase Order and all AP Invoices, AP Credit Memos, and Inventory Receipts associated with it. 
• IQ: Purchase Order History - Opens the "Purchase Order History" inquiry showing all the Purchase Orders for that Vendor for the last 12 months (by default). 
• RV: Journal Details - Opens the record view of the Journal Details.  
• RV: Purchase Order - Opens the record view of the Purchase Order. If there is not a linked PO, a message will appear indicating "There is no Purchase Order for this transaction." 

 Allows users to select the type of transaction or record they want to add.

The list contains all the 'Active' Invoice and Credit Memo Transaction Class IDs displayed as [TransactionType] - [ClassID]. For example: "Invoice - Home Office".

Note: The Transaction Class will not display after the Transaction Type if the Class ID is named "Default". 

 Opens the Notes dialog, filtered for the appropriate Note Type(s). From here, users can add, review, or edit Notes associated with the record. This icon is always enabled. 

Notes are used throughout the application to add additional details to Master Files and Transactions. Transactions and Master Files that support Notes store the text of the note in one or more 'Note Types' as a way to classify/organize notes. 

 Opens the Print dialog window, where transaction and/or analysis reports can be downloaded, printed and/or emailed. 

When clicked, all the Reports that launch from the Print Dialog that are assigned to this page, and that the user has rights to (if Report Data Access is enabled) are displayed.

 Adds a blank line in the grid to allow for data entry. If a valid Item ID is entered, the line will be saved. If not, the 'Item Lookup' window will open allowing users to search for the Item. 

 Displays a drop down menu of related actions. The list of options includes:

• IQ: Item Purchase Order History - Opens the "Purchase Order Lines History" Inquiry showing all the Purchase Order Lines for the Vendor. 
• IQ: Line Item History - Opens the "Invoice Lines History" Inquiry showing all the AP Invoice and AP Credit Memo lines for the Vendor. 
• IQ: PO Linked Lines - Opens the "PO Linked Lines" inquiry showing the Purchase Order and all the AP Invoice, AP Credit Memo, and Inventory Receipt lines associated with this Purchase Order Item. 
• RV: Item - Open the item Record View for the selected item.

 Used to filter across all columns in the grid. When the user types text into the Quick Column Filter text box, the grid's Filter Row will be automatically hidden. The text in the Quick Column Filter text box automatically replaces any existing Filter Row filters. The results of the data immediately refresh as you enter text. 

 Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific).  Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected.  

Please note that existing saved grid layouts will display the Filter Row as hidden by default.

 Removes the selected line(s). When clicked, you are prompted with the message "Are you sure you want to delete n item(s)? Okay or Cancel". This cannot be done on transactions with a Status of 'Approved', Ready to Post', 'Posted', 'Closed', 'Void', or 'Replaced'.

If you plan on sending the Vendor a 1099 statement at the end of the year, this is used to specify the 1099 statement box number where you are most likely to report amounts. This is informational only and does not drive functionality. This is a single-select lookup that defaults from the 1099 Type of the Vendor assigned to the transaction. This is required and is always editable even after the transaction is posted.  

This lookup contains all the values in the ERPx_APTenNinetyNineType table.

Database fields: ERPx_APTenNinetyNineType.TenNinetyNineTypeDescription, ERPx_APVendor.TenNinetyNineTypeSK, ERPx_APTransactionLine.TenNinetyNineTypeSK

Identifies the Extended amount of the line item. This is required and is calculated as [Quantity] * [Price] for each transaction line. This can only be edited by changing the Quantity and/or Price of the transaction line. Positive lines represent a purchase and negative lines represent a purchase credit.

Database Field: ERPx_APTransactionLine.ExtendedAmount

Identifies the name of the Project, Employee, Fisherman, Tender or Loan the line item is distributed to.  This is a single-select lookup that defaults as blank, is not required. This is only editable for line items with an 'Item Type' of "Manual" while the transaction is in a Status of "New". 

For AP Invoices/Credit Memos that are not linked to a Purchase Order this defaults as blank but can be overwritten. 

For AP Invoices/Credit Memos assigned with a PO #, this will default from the Purchase Order Items 'Distributed To' value but can be overwritten. 

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Fishermen, Tenders, Loans, and Projects. 

Database Fields: ERPx_APVendor.VendorName, ERPx_MFEmployee.EmployeeName, ERPx_GLProject.ProjectDescription, ERPx_APPoLine.ToDistributionAccountSK

Identifies the Description associated with the Item ID assigned to a transaction line, journal line detail or master file record. This is a textbox that is required. It defaults from the Item Description for the corresponding Item ID and is not editable.  Users can update the Item Description of an item on the Item master file record. 

ERPx_IMItem.ItemDescription, ERPX_APTransactionLine.ItemSK 

Identifies the ID of the Item. This is a text box that is required. It defaults as blank and is not editable after Save.

When the 'Add Item' icon is clicked, users may enter all or part of an Item ID or Description and hit the Enter key on the keyboard. If a complete Item ID was entered, the line item will be saved, if not, the Item Lookup dialog will open with a list of items containing the data entered. From the 'Item Lookup' dialog, users may check the checkbox next to one or multiple item(s) to add to the transaction using the Save & Close button.

Items represent objects that you sell, produce, and/or purchase that are tracked within the system. They are used on Sales, Inventory, Fisherman Accounting and Purchasing transactions.

Database Fields: ERPx_IMItem.ItemID, ERPX_APTransactionLine.ItemSK 

Identifies the type of item and its behavior in the system. Item Types fall under two main categories: 

1. Item Types that maintain perpetual inventory balances 
   1. Inventory
2. Item Types that do not maintain perpetual inventory balances
   1. AP Expense 
   2. Freight
   3. Misc
   4. Tax

For transaction items that are linked to a PO#:

• All line items with an 'Item Type' of "Inventory" must be received on an Inventory Receipt transaction.  

AP Invoice/Credit Memo, only line items with an 'Item Type' of "Inventory" will be included.

Database Fields: ERPx_IMItemType.Description, ERPx_IMItem.ItemTypeSK, ERPX_APTransactionLine.ItemSK 

Identifies an alternate comment/description for a line item. This is most commonly used to either identify the Vendor's Item ID or to add more clarity to a generic/bulk Item ID.  This is text box that is not required. For AP Invoices/Credit Memos that are not linked to a Purchase Order this defaults as blank. For AP Invoices/Credit Memos assigned with a PO #, this will default from 'Line Comment' on the PO Line Item but can be overwritten.

This is not required and is always editable, even after the transaction is posted. If entered, it must be <=100 characters.

For transactions auto-generated from a Grower Ticket, this defaults as follows:

• If the line is from a Ticket Item this defaults as 'Grower Ticket Item'
• If the line is from a Charge this defaults as 'Grower Ticket Item Charge'
• If the line is from an Accrual this defaults as 'Grower Ticket Item Accrual’

When AP Invoices, Credit Memos, and IM Receipts are loaded from a PO, this will default as the 'Line Comment' on those transactions.

Database Field: ERPx_APTransactionLine.LineComment

Identifies an alternate item description for a line item. This is most commonly used to either identify the Vendor's Item Description or to add more clarity to a generic/bulk Item ID. This is a textbox that defaults from the and is editable from the record view while in 'New' status.

For transactions auto-generated from a Grower Ticket, this defaults as follows:

• If the line is from a Ticket Item this defaults as the Ticket Item Description
• If the line is from a Charge this defaults as '[Ticket Item ID] – Charge: [ChargeID]'
• If the line is from an Accrual this defaults as ‘[Ticket Item ID] – Accrual: [AccrualID]’

 When AP Invoices, Credit Memos are loaded from a PO, this will default as the 'Line Description' on those transactions.

Database Fields: ERPx_IMItem.ItemDescription, ERPx_APTransactionLine.LineDescription, ERPX_APPoLine.LineDescription

Identifies the Line # for each Transaction Line Item. The Line # sets the sort of the items on grids, list views, inquiries, and reports. This is an editable text box that defaults to the next available base-10 number. It is required, and is editable while the transaction is in a Status of "New". To re-sequence the line items, edit one or more lines with a new positive number that would put the line item where you want it sorted, and click the Save button. On save, the line items will be resorted, and the Ln. values will be re-set to base-10 values.

For example, if you had line items 10, 20, and 30 and you wanted the last one (Ln. 30) to be second, you could edit the value to any number between 10 and 20 (i.e., 15) and on save the lines would be sorted in the new sequence (10, 15, and 30) and then all Ln.'s would be re-set to base 10 numbers (10, 20, 30).

Database Field: ERPx_APTransactionLine.LineNumber

Identifies the price of the line item. This is a numeric text box that is editable while the transaction is in a Status of "New". Negative prices are not allowed.

For transaction lines that are not linked to a Purchase Order this defaults to 0 and is formatted, after save, to the Item's 'Price Decimals'. 

For transaction lines that are assigned to a PO #, this will default from the current price saved on the Purchase Order Item.

For transactions auto-generated from a Grower Ticket, this defaults as follows:

• If the line is from a Ticket Item this defaults as the Price on the ticket item
• If the line is from a Charge this defaults as the Gross Amount of the Charge
• If the line is from an Accrual this defaults as Gross Amount of the Accrual

Database Field: ERPx_APTransactionLine.Price

Identifies the GL Account the purchase line will post to. This is a single-select lookup that is required. This is never editable for line items where the 'Line Type' <> "Manual". For line items with an 'Item Type' of "Manual" it is conditionally editable:

1. For line items that are NOT distributed to a Fisherman, Tender, or Loan, this is editable while the transaction is in a Status of "New" and defaults in the following sequence (but can be overridden):
   1. From the 'Purchase GL Account' assigned to the Purchase Order Line if a Purchase GL Account was specified on the PO.
   2. Defaults from the Vendor's default "Purchases" account if one has been setup.
   3. Otherwise, it defaults from the Item's default "Purchases" account if one has been setup, else it will be blank for the user to select an account.
2. For line items distributed to a Fisherman, Tender, or Loan this is NOT editable and defaults in the following sequence (but can be overridden): 
   1. From the Fishermen, Tender, or Loans default "Settlement Accrual" account if one has been setup
   2. From the Fisherman Accounting Preferences default "Settlement Accrual" account

3. For transactions auto-generated from a Grower Ticket, this defaults as follows:

   • If the line is from a Ticket Item this defaults as the Ticket Item Purchase Account
   • If the line is from a Charge this defaults as the Charge GL Account
   • If the line is from an Accrual this defaults as follows:
     • Farmer Transaction
       1. A negative quantity line will default the Accrual Account from the Accrual record
       2. A Positive quantity line will default the Expense Account from the Accrual record
     • Accrual Transaction 
       1. This will default the Accrual Account from the Accrual record

 When AP Invoices and/or Credit Memos are loaded from a PO, the 'Purchase Account' will default from the current Purchase Account assigned to the Purchase Order Item.

The lookup contains a blank value, the current assigned value, and a list of all the 'Active' GL Accounts where the "Use in AP" checkbox has been assigned.

Database Fields: ERPx_GLAccount.AccountNumber, ERPx_APTransactionLine.AccountSK

Identifies the quantity of the line item.This is a numeric text box and is editable while the transaction is in a Status of "New". 

For transaction lines that are not linked to a Purchase Order this defaults to 0 and is formatted, after save, to the Item's 'Unit Decimals' or 'Weight Decimals' depending on the line items UOM. If the line item is a Fixed Weight item that requires whole units, then on Save:

1. If a user enters a quantity and a weight UOM we check all conversions back to unit UOMs to verify that the weight value can actually convert back when we create a receipt.

2. If no conversions are found then the following alert will be displayed to the user but will still allow the line item to save.

   1. Alert “Warning: Item [ItemID]: Qty does not convert to any UOMs on the [UOMScheduleID] UOM Schedule.”

1. If a user enters a fractional quantity and selects a unit UOM the following alert will be displayed to the user but will still allow the line item to save.

   1. Alert “Warning: Item [ItemID]: Requires whole units and you have saved a fractional unit.”

 These alerts are only displayed where applicable for new lines being added, or if an existing line Quantity or UOM are being updated. 

An Item is a 'Fixed Weight' item that requires whole units when the following properties are set as:

• Manage Items By = "Units and Weight"
• Variable Weight = "No"
• Require Whole Units = "Yes" 

For transaction lines that are assigned to a PO #, this will default as [PO Line Ordered Qty] - [AP Posted Quantity] - [AP UnPosted Quantity] or 0.00 whichever is greater.

• The [AP Posted Quantity] refers to the Quantity from "Posted" AP Invoices and Credit Memo lines. 
• The [AP UnPosted Quantity] refers to the Quantity from "UnPosted" AP Invoices and Credit Memo lines.

 For AP Invoice transactions, a positive 'Quantity' represents a purchase and a negative quantity represents a credit. Negative quantities are allowed provided the transactions total 'Amount' is greater than or equal to 0.00. A Quantity of 0.00 can be used for a line item that was not included on the Invoice.

 For AP Credit Memo transactions, a positive 'Quantity' represents a credit and a negative quantity represents a purchase.  Negative quantities are allowed provided the transactions total 'Amount' is greater than or equal to 0.00. A Quantity of 0.00 can be used for a line item that was not included on the Credit Memo.

Database Field: ERPx_APTransactionLine.Quantity

Identifies the unit of measure that the units are stored in (Box, Bag, Case, Each, Tote, etc.) for a line item or on the transaction. This is a single-select lookup that is required.

For transaction lines that are not linked to a Purchase Order this defaults from the Item's default "Purchasing UOM", but can be changed to any valid UOM that exists on the Items UOM Schedule and is editable while the transaction is in a Status of "New". 

For transaction lines that are linked to a Purchase Order this defaults from Purchase Order Item's UOM but can be overwritten while the transaction is in a Status of "New". 

The lookup contains a blank value and all 'Active' UOMs on the selected Item's UOM Schedule.

When AP Invoices and Credit Memos are loaded from a PO, the 'UOM' will default from the Purchase Order Item's UOM.

A UOM is a quantity used as a standard of measurement. It identifies how much makes up "1" of the measurement. Examples include Bag, Box, Each, Kg, Lb, ext.

Database Fields: ERPx_IMUOM.UOMName, ERPx_APPoLine.QuantityUOMSK