Voiding a Fisherman Accounting Payment Receipt (UG)

Owned by Tom Williams
Last updated: Jul 03, 2023

Overview

NorthScope allows voiding posted Fisherman Accounting Payment Receipts provided they are not on a Deposit (if they are on an unposted Deposit, they must be removed and if they are on a Posted Deposit, the Deposit must be voided). 

Voiding a transaction

  1. Navigate to the transaction to be voided in the 'Fisherman Transactions' inquiry. This inquiry can be opened from either:
    1. Fisherman Accounting → Inquiries → Fisherman Transactions
    2. Fisherman Accounting → Fisherman Balances
      1. Select a Fisherman, Tender, or Loan account. 
      2. Click the 'More Actions' icon in the header toolbar and select 'IQ: Fisherman Transactions'.
  2. Find and select the transaction that needs to be voided (only one transaction can be voided at a time).
  3. Click the 'More Action' icon in the header toolbar and select the 'Void Payment Receipt' option to open the 'Void Transaction' page. 
  4. The 'Void Transaction' page will open to show the Payment Receipt that will be voided. 
    1. Page Header
      1. Transaction: Displays the transaction ID of the transaction being voided.
      2. Posted Date: Displays the GL Date of transaction being voided.
      3. Void Date: Displays the GL Date that will be used for the Void. This is an editable field. The 'Void Date' must be >= to the 'Posted Date' and reside within an open fiscal period.
      4. Message: Displays an informational message, if the transaction cannot be voided and also the following message 'All applications will be unapplied' when the transaction has applications and the transaction can be voided.
    2. Page Detail: If the transaction has any applications, the "applied to" transactions will be display. All these applications will be unapplied when the transaction is voided.
  5. Update the 'Void Date' if needed.
  6. Click the 'Void' icon in the header toolbar to complete the void. The following events happen when the void is processed:
    1. All pervious applications will be unapplied and will disappear from the grid.
    2. A reversing Payment Receipt is automatically created to update the General Ledger.
      1. Status: 'Void'
      2. GL Date: from the 'Void Date' that was specified.
    3. The status of the original transaction is changed to 'Replaced'.
    4. The Fisherman, Tender, or Loan account's balance is updated.