Payment Receipt Record View 3.0
The purpose of the Payment Receipt Record View is to enter payments received by customers. From here, users can Apply documents, review the Journal Details, and/or post the receipt. When receipts are posted, the Customer Balances and Customer Aging are updated, and the receipt becomes available to the Checkbook Deposit transaction. Payment Receipts make a journal entry when they are posted. Users can apply the receipt to one or more open transactions, enter a Discount Taken, enter a Rebate amount to apply, and/or record a Write Off Amt. When the application is saved, the Customer Balances and Customer Aging are updated. Applications that have an amount in either the 'Discount Amount' or 'Write Off Amount' will generate a journal entry and applications that have an amount entered in the 'Rebate Amount' will auto generate and apply a Rebate Settlement.
To view the help page for the NorthScope 2.0 Payment Receipt and Apply Documents Record Views, please click here: Payment Receipt Record View, Apply Documents Record View.
Software Version: 2024.04.19 and newer
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Toolbar Icons | Description |
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Delete | If a Payment Receipt that has been fully or partially applied is deleted (prior to posting), all applications will be automatically removed. |
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Until the transaction Approved or Posted, this is a temporary journal entry so no Journal ID will be assigned. |
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Fields | Description |
Amount | A text box to enter the amount of the payment received. This defaults to 0.00, is required and must be >= 0.00 to Approve and/or Post. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New". Editing this value and saving the transaction will re-calculate the 'Applied Amt.' and 'Unapplied Amt.' fields. Database Field: ERPx_ARTransactionHeader.ExtendedAmount |
Applied Amt. | A non-editable text box to identify how much of the Receipt, in the Receipt currency, has been applied. This defaults to 0.00 but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be >0.00. This is a calculated field that is not editable on this page. This field is not linked to a Database Field. |
Checkbook | A single-select lookup to identify which checkbook the receipt will be deposited into. The value defaults as follows:
This field is enabled after a 'Customer' has been selected and while the transaction Status is "New". The lookup contains the list of all the 'Active' checkbooks assigned to the Customer or the Home Currency. Database Field: ERPx_ARTransactionHeader.CheckbookSK |
Comment | A text box to enter a comment. This defaults to blank and is not required. This field is always editable even after the transaction is posted. This must be <= 60 characters. Database Field: ERPx_ARTransactionHeader.Description |
Customer | A single-select lookup to select the Customer you received the payment from. This defaults to blank but is required before anything other than the 'Receipt Date' can be edited. If not assigned, the message "Customer is required." will be displayed. Because this value determines the initial value assigned for the 'Checkbook'. if it is changed after it has been assigned, a message will appear as: "Changing the Customer will reset the Checkbook and/or Receipt Currency." This field is editable while the transaction Status is "New". The lookup contains the list of all 'Active' customers, including the customer accounts that are on hold, displayed as Customer Name (Customer ID). Database Field: ERPx_ARTransactionHeader.CustomerSK |
Open Credit Amt. | A calculated field to display the total unapplied credit balance for the Customer. This is calculated by summarizing the unapplied amounts from all negative Quick Sales (including settled Accounts Receivable sales programs), negative Sales Orders, Returns and negative Price Adjustments that belong to the current customer. This shows as blank if the customer does not have any unapplied credit balance transactions. This field is only visible for unposted Payment Receipts, it is not visible after the Payment Receipt is posted. This is a calculated field that is not stored in the database. |
Open Rebate Amt. | A calculated field to display the current accrued Rebate balance for the customer. This amount is calculated as the sum of the 'Program Balance' (as seen on the 'Program Balances' page) for all Rebate Programs where the Program's Payee is the current customer. This shows as blank if the customer does not have any open rebates. This field is only visible for unposted Payment Receipts, it is not visible after the Payment Receipt is posted. This is a calculated field that is not stored in the database. |
Open Total | A calculated field to display the total of the open Rebates and Credits for the customer. It is calculated as ([Open Credit Amt.] + [Open Rebate Amt.]). This defaults to blank if no unapplied credit balances and no unsettled Rebates exist for the corresponding Customer. This field is only visible for unposted Payment Receipts, it is not visible after the Payment Receipt is posted. This is a calculated field that is not stored in the database. |
Payment # | A text box to enter the number of the payment you received, most often associated with the Check #. This field defaults to blank and is not required. This field is always editable, even after the transaction is posted. This must be <= 50 characters. If the same combination of Customer, Receipt Type and Payment # exist on an open or Posted Payment Receipt, the message "Duplicate Payment Receipts are not allowed. Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this customer." will be displayed on Save. If the same combination of Customer and Payment # exist on an open or Posted Payment Receipt but with a different Receipt Type, the message "Potential Duplicate Transaction. [ReceiptType] Receipt with Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this customer." will be displayed on Save as a warning that it might be a duplicate but this will not prevent the data from saving. Database Field: ERPx_ARTransactionHeader.DocNumber |
Receipt Date | A date field to enter the date the Receipt was actually received. This defaults to the current date and is required to Approve and/or Post. If not, the message "Receipt Date is required." will be displayed. This field is only editable while the transaction Status is "New". Database Field: ERPx_ARTransactionHeader.TransactionDate |
Receipt Type | A single-select lookup to identify the type of the Receipt. This defaults to "Check" but can be changed. This is required to Approve and/or Post. This field is only editable while the transaction Status is "New". The lookup contains all the values in the MFCashReceiptType Enumeration Class which includes Card, Cash, Check, Electronic, and Other. If the same combination of Customer, Receipt Type and Payment # exist on an open or Posted Payment Receipt, the message "Duplicate Payment Receipts are not allowed. Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this customer." will be displayed on Save. If the same combination of Customer and Payment # exist on an open or Posted Payment Receipt but with a different Receipt Type, the message "Potential Duplicate Transaction. [ReceiptType] Receipt with Payment # [Payment#] on [TransNumber] was keyed on [ReceiptDate] for this customer." will be displayed on Save as a warning that it might be a duplicate but this will not prevent the data from saving. Database Field: ERPx_ARTransactionHeader.CashReceiptTypeEN |
Status | A single-select lookup to set the Status of the Receipt. This defaults to New but can be changed to Approved or Ready to Post. Setting this to Approved, and saving, runs all the posting validations and disables all the fields except the Comment, Payment #, and Status. Setting this to Ready to Post, and saving, posts the transaction, disables all the fields except the Comment and Payment #, and posts the journal entry. The lookup contains the list of New, Approved, and Ready to Post. Database Field: ERPx_ARTransactionHeader.TransactionStatusSK |
Unapplied Amt. | A non-editable text box to identify how much of the Receipt still needs to be applied. This defaults from 'Amount' entered but will re-calculate as the receipt is applied. Receipts can be posted without applying, but if they have been applied, this amount will be > 0.00 and < 'Amount'. This is a calculated field that is not editable on this page. This field is not linked to a Database Field. |