Void/Void & Correct Fisherman & Tender Resale
- Tom Williams
- Emma Greenwood
The purpose of the Void/Correct Fisherman Sale (and Tender Resale) page is to void posted Fisherman Sales & Tender Resales.
- Voiding creates a new version of the transaction that reverses the source transaction using the specified 'Default GL Date'. This reversing transaction also creates a reversing journal entry. The Status of the original transaction is changed to "Replaced" and the Status of the new Ticket is set to "Void". Only posted transactions can be voided. When the void is complete, the Fisherman Balances are updated.
- Correcting does everything specified above but also creates a clone of the original transaction, with a Status of "New" that can be corrected and re-posted.
Software Version: 2023.08.31 and newer
Page Header
Toolbar Icons | Description |
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| Grid Layout | Opens the Saved Grid Layout menu that allows the user to select another saved layout, create a new layout, save changes to a layout, or assign a saved layout as the default for the page. Once changes are made to a grid, such as columns are added or removed, the user can click the Saved Grid Layout icon and save the changes to the grid layout and name the new layout. The new layout can also be set as the default, instead of the System View. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific).
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| Help |  Opens the online WIKI help page for the current page. |
| Process | Attempts to process the Void and/or Void & Correct of the source transaction if there are no errors. Successfully voiding or voiding & correcting a Fisherman Sale/Tender Resale completes the following:
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| Refresh | Refreshes the contents of the grid based on the search criteria specified. |
| Fields | Description |
| Action | A single select lookup to identify whether the intention is to Void or Correct (Void & Correct) the Fisherman Sale/Tender Resale transaction. This defaults to blank and is required. The lookup contains the following options:
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| Date From | A text box to enter the earliest Date you wish to see transactions for. This defaults to one year prior to the current date and is required. |
| Date To | A text box to enter the latest Date you wish to see transactions for. This defaults to one year prior to the current date and is required. |
| Default GL Date | A date field to identify the GL Date of the Void or correction. This default to the current date but can be set to any date on or after the transaction's GL Date that falls within a Fiscal Period that is open for Purchasing. This date will be used as the GL Date for the new version of the Ticket. If the Void Date entered is before the GL Date of the source transaction, the message "Cannot supply a void date prior to the transaction's GL Date." will be displayed when the Void icon is clicked. If the Void Date entered falls within a period that is not open for Purchasing, the message "The Fiscal Period is not open." will be displayed when the Void icon is clicked.
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| Fisherman | A single select lookup to select the Fisherman you wish to void a Fisherman Sale/Tender Resale transaction for. This is not required but if selected it will limit the number of potential tickets returned in the Tickets Grid. |
| Transaction | A text box to identify all or part of the transaction # you wish to void or correct. This is not required but if selected it will limit the number of potential transactions returned in the Transactions Grid. |
| Transaction Type | A single select lookup to select the type of transaction being voided. This defaults to "Fisherman Salet" and is required. The lookup only contains options for:
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The bolded view is the default view, which will determine the view will automatically display in when opened. Transactions Grid
The purpose of the Transactions Grid is to show all the potential Fisherman Sale and Tender Resale transactions based on the selection criteria specified so the user can select the one being voided or corrected. Nothing in this grid with the exception of the 'Void/Correct GL Date' is editable.
Fields | Description |
|---|---|
| Checkbox | Used to select one or more records to perform an action, such as Mass Update, More Actions, or Delete. |
| Amount | Identifies the total amount of the transaction. |
| Doc No | Identifies the Doc No (document number) for the transaction. Unlike a Transaction ID that is system assigned based on the Transaction Class of the Transaction Type, this is a manually entered value. This can be edited from the 'Doc No' on the 'Home' tab of the Record View and is used to enter a unique identifier from a pre-printed book of receipts. The Doc No value must be unique by transaction type. No two Fisherman Sale or Tender Resale Doc No values may be the same. Database Field: ERPx_APTransactionHeader.DocNumber |
| Fisherman | Identifies the ID of the Fisherman, Fisherman & Tender or Tender associated with the transaction. Database Fields: ERPx_APVendor.VendorID, ERPx_APTransactionHeader.VendorSK |
| Fisherman Name | Identifies the name of the Fisherman or Tender associated with the transaction. Database Fields: ERPx_APVendor.VendorName, ERPx_APTransactionHeader.VendorSK |
| GL Date | Identifies the date the transaction posted (or will post) to the general ledger. Database Field: ERPx_APTransactionHeader.GLDate |
| Transaction | Transaction numbers are system assigned IDs to differentiate unique transactions. Transaction ID's are unique by the unique combination of 'Transaction Type' + 'Transaction Class'. Database Field: ERPx_APTransactionHeader.TransactionID |
| Trans Date | Identifies the date of the transaction. Database Field: ERPx_APTransactionHeader.TransactionDate |
| Void/Correct GL Date | A date field to identify the GL Date of the Void or correction. This default to the 'Default GL Date' header value but can be set to any date on or after the transaction's GL Date that falls within a Fiscal Period that is open for Purchasing. This date will be used as the GL Date for the new version of the Ticket. If the Void Date entered is before the GL Date of the source transaction, the message "Cannot supply a void date prior to the transaction's GL Date." will be displayed when the Void icon is clicked. If the Void Date entered falls within a period that is not open for Purchasing, the message "The Fiscal Period is not open." will be displayed when the Void icon is clicked. |