Loans List View 3.0
- Emma Greenwood
Loans are Vendor Accounts that have been assigned a Vendor Type of Loan. The Loans List View only shows these types of Vendor Accounts and excludes AP Vendor, Fisherman, Tender and Fisherman & Tender accounts. Loans are used in Fishermen Accounting and Purchasing to support transactions and other master files. The purpose of this page is to add, edit, remove, and activate/inactive these records.
Software Version: 2025.04.21 and newer
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| Toolbar Icons | Description |
|---|---|
| Column Filter Show/Hide |  Toggles between displaying and hiding a filter row in the grid under the column headers. The filter row will be displayed by default if the Quick Column Filter is also implemented in the page. When enabled, this will allow users to type in text to filter by a specific column. |
| Delete |  Deletes the selected record(s). When clicked, users will be prompted with: "Are you sure you want to delete the selected records?". Click "OK" to confirm, or "Cancel" to return without deleting. Note: If a record is not selected prior to clicking the button, the message “Please select a row to delete.” will be displayed. WARNING: Records cannot be recovered once they are deleted! |
| Edit |  Opens the selected record for editing. If a record is not selected, the message "Please select a row to edit." will be displayed. |
| Excel |  Exports the contents of the grid to an Excel file that will automatically download. The contents that export are those that are visible to the user. Therefore, if the user has filtered the view, or excluded columns, only the contents in the grid will be exported. |
| Favorites |   Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline.
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| Group By Show/Hide |  Toggles between displaying and hiding a row in the grid above the column headers to enable grouping by one or more column(s). Once displayed, users may drag and drop column headers to group by a specific column. Once the grid is grouped by a column(s), a subtotal footer row will display in the grouping for columns that have a page footer total. |
| Help |  Opens the online WIKI help page for the current page. |
| New |  Opens a new blank record for data entry. |
| Notes |  Opens the Notes dialog, filtered for the appropriate Note Type(s). From here, users can add, review, or edit Notes associated with the record. This icon is always enabled. |
| Quick Column Filter |  Used to filter across all columns in the grid. When the user types text into the Quick Column Filter text box, the grid's Filter Row will be automatically hidden. The text in the Quick Column Filter text box automatically replaces any existing Filter Row filters. The results of the data immediately refresh as you enter text. |
| Saved Layouts |  Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected. Please note that existing saved grid layouts will display the Filter Row as hidden by default. |
| Fields | Description |
| Checkbox | Used to select one or more records for delete or mass update. |
| Address Line 1 | The 'Address Line 1' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. Database Field: ERPx_APVendorAddress.AddressLine1 |
| Address Line 2 | The 'Address Line 2' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. Database Field: ERPx_APVendorAddress.AddressLine2 |
| Attribute Class | The 'Loan Attribute Class' property on the the Loan record. This defaults from the Loan Class for new records, but can be overwritten. This is not required but without it, attribute values cannot be assigned or edited for this account. This field is always editable from the record view. Attribute Classes control which Attributes are visible, and/or required, to the master file. This lookup contains a blank value, the current assigned value, and a list of all the 'Attribute Classes' with an 'Attribute Type' of "Vendor Attribute Class". Database Field: ERPx_APVendor.AttributeClassSK |
| Checkbook | The 'Checkbook' property on the the Loan record. This defaults from the Fisherman Class on new records, but can be overwritten. This is currently only for information and does not drive any functionality. This field is always editable from the record view. This lookup contains a blank value, the current assigned value, and a list of all the 'Active' Checkbooks. Database Field: ERPx_APVendor.CurrencySK |
| City | The 'City' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. Database Field: ERPx_APVendorAddress.City |
| Currency | The 'Currency' property on the the Loan record. This defaults from the Fisherman Class on new records, is never editable, and is required. The Currency identifies the kind of money used for transactions. For example, if a Customer or Vendor is setup with a Currency of "USD" then all transactions for them are stated in terms of US Dollars and all payments received or made must be in US Dollars. Database Field: ERPx_APVendor.CheckbookSK |
| Default Address ID | Identifies the Address ID on the Loan account where the 'Payment Default' is set to "Yes". Each Loan is required to have one, and only one, address ID identified as the Payment Default. The Address Identified as the default is the one that payments are automatically associated with. Database Field: ERPx_APVendorAddress.IsRemitTo = 1 |
The 'Email' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. Database Field: ERPx_APVendorAddress.Email | |
| Inactive | The value from the 'Inactive' property. If set to 'Yes' then the record is "Inactive" and will not be included in look-ups for transactions or other master files. If set to 'No' then the record is "Active" and can be freely used. 'No' values display as blank in the grid. This value is only editable for records that do not have an open balance. Database Field: ERPx_APVendor.IsInactive |
| Loan Account | The GL Account that is assigned for the "Settlement Accrual" Account Type, on the Accounts tab of the the Loan Record View. This defaults from the Fisherman Class on new records, but can be overwritten and is not required. If blank, the "Settlement Accrual" account specified on the Fisherman Accounting→Preferences page will be used on transactions. This field is always editable from the record view. The Loan Account identifies the Payable/Receivable GL Account that each Loan transaction posts to. This lookup contains a blank value, the current assigned value, and a list of all the 'Active' GL Accounts. Database Field: ERPx_APVendor.SAGLAcctRef |
| Loan Class | The 'Loan Class ID' property on the the Loan record. Vendor Class is concept that is used across AP Vendors, Fishermen, Tenders, and Loans. Vendor classes for Loans, Fishermen, and Tenders are managed in the Fisherman Class master file. This defaults to blank for new records and is required. If not assigned, the message "Vendor Processing Failed: ([VendorID]): Loan Class is required." will be displayed on Save. This field is always editable from the record view. The Loan Class is used to classify and set default Properties, Accounts (GL Accounts), and defaults for Excluded Transactions on new Loans. These defaults can be overwritten for individual Loans. The lookup contains a blank value, the current assigned value, and a list of all the 'Active' Fisherman Classes. Database Field: ERPx_APVendor.VendorClassSK |
| Loan ID | A hyperlink that shows the value of the 'Loan ID' property on the Loan record. Clicking on the link opens the record view for the selected Loan. This defaults to blank for new records and is required. If not assigned, the message "Vendor Processing Failed: ([VendorID]): Loan ID is required." will be displayed on Save. This value must be unique across all AP Vendor, Fishermen, Tender, and Loan accounts. If not unique, the message "Vendor Processing Failed: ([VendorID]): Duplicate Loan IDs are not allowed." will be displayed on Save. This field is always editable from the record view. The Loan ID is used as a short description and unique identifier of the Loan account. Database Field: ERPx_APVendor.VendorID |
| Loan Name | The 'Loan Name' property on the Loan record. This defaults to blank for new records and is required. If not assigned, the message "Vendor Processing Failed: ([VendorID]): Loan Name is required." will be displayed on Save. This field is always editable from the record view. The Loan Name is used as a long description/name of the Loan account. Database Field: ERPx_APVendor.VendorName |
| Master Account | The 'Master Account' property on the the Fisherman record. This defaults to blank for new records and is not required.
The Master Account is a way to associate more than one account together. It is most often used to associate a Loan to a Fisherman Account. This lookup contains a blank value, the current assigned value, and a list of all the 'Active' Vendor Accounts with an Account Type of Fisherman, Tender, Fisherman & Tender, or Loan Database Field: ERPx_APVendor.MasterVendorSK |
| On Hold | The value from the 'Hold' property. If set to 'Yes' then new transactions can be entered for the Loan but payments cannot be issued to them. If set to 'No' then the record is not on hold and can be freely used. 'No' values display as blank in the grid .This value is always editable. Database Field: ERPx_APVendor.IsOnHold |
| Payment Description | The 'Payment Description' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. The Payment Description features allows you to set a value that prints on the memo line of a check payment for each combination of Account and Address. Database Field: ERPx_APVendorAddress.CheckDescription |
| Payment Name | The 'Payment Name' property on the the Loan record. This defaults from the 'Loan Name' for new records but is not required. This field is always editable from the record view. The Payment Name is used as the Payee Name on check payments when the Address record does not contain a 'Payment Name' value. If both the 'Payment Name' on the Address and the 'Payment Name' on the Loan account are missing, the 'Loan Name' is used. Database Field: ERPx_APVendor.CheckName |
| Payment Terms | The 'Payment Terms' property on the the Loan record. This defaults from the Fisherman Class on new records, but can be overwritten, and is not required. This field is always editable from the Record View. Payment Terms are used to calculating aging and payment discounts. This lookup contains a blank value, the current assigned value, and a list of all the 'Active' Payment Terms Database Field: ERPx_APVendor.PaymentTermSK |
| Phone | The 'Phone' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. Database Field: ERPx_APVendorAddress.Phone1 |
| State | The 'State' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. Database Field: ERPx_APVendorAddress.State |
| Tax ID | The 'Tax ID' property of the Vendor. This defaults to blank for new records and is not required. If the 'Mask Tax ID Numbers' preference is set to 'Yes', only the last 4 characters of the value will display with the preceding characters denoted with an '*'. This field is always editable from the Record View. Database Field: ERPx_APVendor.TaxID |
| Tax 1099 Type | The '1099 Type' property of the Loan. If you plan on sending the Fisherman a 1099 statement at the end of the year, this is used to specify the 1099 statement box number where you are most likely to report amounts. This is informational only and does not drive functionality. This is required and is always editable from the Record View. Database Field: ERPx_APVendor.1099TypeEN |
| Zip | The 'Zip' property of the Address ID that is assigned as the 'Payment Default'. This field is not required and is always editable from the Record View. Database Field: ERPx_APVendorAddress.Zip |
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