Payment Receipts List View (Sales)
The purpose of the Payment Receipts List View is to show open Payment Receipts (Status of "New" or "Approved"). From here, users can add new Payment Receipts, edit or delete existing Payment Receipts, and/or Post Payment Receipts.
Software Version: 2023.06.30 and newer
Page Header
| Toolbar Icons | Description |
|---|---|
| Column Filter Show/Hide |  Toggles between displaying and hiding a filter row in the grid under the column headers. The filter row will be displayed by default if the Quick Column Filter is also implemented in the page. When enabled, this will allow users to type in text to filter by a specific column. |
| Delete |  Deletes the selected record(s). When clicked, users will be prompted with: "Are you sure you want to delete the selected records?". Click "OK" to confirm, or "Cancel" to return without deleting. WARNING: Records cannot be recovered once they are deleted! |
| Edit |  Opens the selected record for editing. If a record is not selected, the page will either not open or will open the first record (depending on how the page was coded). |
| Excel |  Exports the contents of the list view to an Excel file that will automatically download. The contents that export are those that are visible to the user. Therefore, if the user has filtered the view only the filtered contents will be exported. |
| Favorites |   Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline.
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| Group By Show/Hide |  Toggles between displaying and hiding a row in the grid above the column headers to enable grouping by one or more column(s). Once displayed, users may drag and drop column headers to group by a specific column. Once the grid is grouped by a column(s), a subtotal footer row will display in the grouping for columns that have a page footer total. |
| Help |  Opens the online WIKI help page for the current page. |
| Mass Update |
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| New |  Opens a new blank record for data entry. |
 Opens the Print dialog window, where transaction and/or analysis reports can be downloaded, printed and/or emailed. When clicked, all the Reports that launch from the Print Dialog that are assigned to this page, and that the user has rights to (if Report Data Access is enabled) are displayed. | |
| Quick Column Filter |  Used to filter across all columns in the grid. When the user types text into the Quick Column Filter text box, the grid's Filter Row will be automatically hidden. The text in the Quick Column Filter text box automatically replaces any existing Filter Row filters. The results of the data immediately refresh as you enter text. |
| Saved Layouts |  Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected. Please note that existing saved grid layouts will display the Filter Row as hidden by default. |
| Fields | Description |
| Checkbox | Used to select one or more records for Mass Update or Delete. |
| Applied Amt. | A non-editable text box to identify how much of the Receipt, in the Receipt currency, has been applied. Receipts can be posted without applying, but if they have been applied, this amount will be >= 0.00. This is a calculated field that is not stored in the database. |
| Checkbook | Checkbooks represent individual bank accounts (checking, savings, petty cash) that have funds deposited into, or payments made out of, that are reconciled to a bank statement. They are used in the Financial, Fisherman Accounting, Grower Accounting, Purchasing, and Sales Functional Areas to support receiving payments from customers, making payments, deposits, and other bank transactions. Database Field: ERPx_ARTransactionHeader.CheckbookSK |
| Checkbook Currency | Identifies the Currency assigned to the Checkbook that is assigned to the transaction. This is set in the Checkbook Master File. Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_MFCheckbook.CurrencySK, ERPx_ARTransactionHeader.CurrencySK |
| Checkbook Description | Shows the value in the 'Checkbook Description' of the Checkbook assigned to the transaction. This value is set in the Checkbook Master File. Database Fields: ERPx_MFCheckbook.CheckbookDescription, ERPx_ARTransactionHeader.CheckbookSK |
| Comment | Shows the Comment entered for the transaction or transaction line. This field is always editable from the record view, even after the transaction is posted. Database Field: ERPx_ARTransactionHeader.Description |
| Created | Identifies the Created Date & Time of the record, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Database Field: ERPx_ARTransactionHeader.CreatedDate |
| Created By | Identifies the name of the user that created the record. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Database Field: ERPx_ARTransactionHeader.CreatedBy |
| Currency | Identifies the currency of the Payment Receipt. Database Fields: ERPx_MFCurrency.CurrencyID, ERPx_ARTransactionHeader.CurrencySK |
| Customer ID | Customer IDs are used as a short description and the unique identifier for Customers. They can be changed at any time to any alphanumeric value. If you do not have an existing strategy for Customer IDs the 3-3-2 method would be recommended. Database Field: ERPx_ARTransactionHeader.CustomerSK |
| Customer Name | Customer Names are used as a long description for Customer records. Database Fields: ERPx_ARCustomer.CustomerName, ERPx_ARTransactionHeader.CustomerSK |
| GL Date | Identifies the date the transaction posted (or will post) to the general ledger. Database Field: ERPx_ARTransactionHeader.GLDate |
| GL Period | Identifies the Fiscal Period based on the GL date on the source transaction or manual journal entry. |
| GL Year | Identifies the Fiscal Year based on the GL date on the source transaction or manual journal entry. |
| Home Currency | Identifies the 'Home Currency' of the Company. Database Field: ERPx_MFCurrency.CurrencyID |
| Home Currency Amt. | Identifies the amount of the payment you received, formatted in the 'Home Currency'. This is a calculated field that is not stored in the database. |
| Last Updated | Identifies the Last Updated Date & Time of the Transaction, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Database Field: ERPx_ARTransactionHeader.LastUpdated |
| Last Updated By | Identifies the name of the user that last updated the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Database Field: ERPx_ARTransactionHeader.LastUser |
| Payment # | Identifies the number of the payment, most often associated with the Check #. This field is always editable from the record view, even after the transaction is posted. Database Field: ERPx_ARTransactionHeader.DocNumber |
| Receipt Amt. | Identifies the amount of the payment, formatted in the 'Currency' specified. Database Field: ERPx_ARTransactionHeader.ExtendedAmount |
| Receipt Date | Identifies the date the Receipt was actually received. This field is only editable while the transaction Status is "New" but is disabled once an application for this receipt has been made.
Database Field: ERPx_ARTransactionHeader.TransactionDate |
| Receipt Type | Identifies the type of the Receipt. This defaults to "Check" but can be changed. This is required to Approve and/or Post. This field is only editable after a 'Customer' has been selected and while the transaction Status is "New". The lookup contains all the values in the MFCashReceiptType Enumeration Class which includes options of Card, Cash, Check, Electronic, and Other. Database Field: ERPx_ARTransactionHeader.CashReceiptTypeEN |
| Status | Identifies the Status of the transaction. Database Field: ERPx_ARTransactionHeader.TransactionStatusSK |
| Transaction | Identifies the unique Transaction ID for each transaction. Database Field: ERPx_ARTransactionHeader.TransactionID |
Unapplied Amt. | Identifies how much of the Receipt still needs to be applied. Receipts can be posted without applying, but if they have been applied, this amount will be >= 0.00 and < 'Amount'. This is a calculated field that is not editable. This is a calculated field that is not stored in the database. |
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Related Topics
User Guide: Voiding an Accounts Receivable Payment Receipt