Checkbook Transactions Inquiry
- Tom Williams
- Emma Greenwood
- Alexander Moritz (Unlicensed)
- Janice Dannenberg (Unlicensed)
The purpose of the Checkbook Transaction Inquiry is to view all the transactions that would be on a bank statement, as they appear on a bank statement. All checkbook transactions for Adjustments, Deposits, and Transfers are included. From here, users can review historical transactions.
Software Version: 2023.12.19 and newer
Page Header
| Search Options | Description |
| Auto Hide Filters |  A non-required text box that defaults as checked and is used to determine if the Search Options should be hidden when the Inquiry runs or is refreshed.
Users can only change the default value of this setting with a custom search in the "Saved Searches" lookup. If you change the default setting but do not save it in a custom search, it will only remain this way while the page is opened. Refer to this FAQ for advanced search options. |
| Auto Refresh on Open |  A non-required text box that defaults as checked and is used to determine if the inquiry opens with or without data in the grid.
Users can only change the default value of this setting with a custom search in the "Saved Searches" lookup. Refer to this FAQ for advanced search options. |
| Checkbook | Used to select one or more Checkbooks. This is a multi-select lookup that is not required to return results. If nothing is selected, it assumes all checkbooks. |
| Date Option | A single-select lookup to identify which 'Date' field will be used. The lookup contains the following values:
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| Include Beginning Balances | A Yes/No lookup to identify if beginning balances will be calculated and shown. This defaults to "No"
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| Saved Searches |  Displays the saved searches lookup and related icons. This tool allows users to select previously saved search options, create a new set of search options, save changes to existing search options, forget/delete saved search options and/or assign a saved search option as the default for the page. Once changes are made to the search options, the user can click the Save Options icon and save the changes. Saving search options will also save the preferences for 'Auto Refresh on Open' and 'Auto Hide Filters'. The new search option can also be set as the default. Default searches can be removed by clicking the 'Set as Default' button again when the current default search is selected. Refer to this FAQ for advanced search options. |
| Search | A non-required text box that defaults to blank and is used to search across multiple fields. When the page is 'Refreshed', the data returned will be limited by what was included in the Search box (in addition to any other Search Options). Refer to this FAQ for advanced search options. The Search field can be used to search across the following fields:
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| Status | Used to select one or more Statuses. This is a multi-select lookup that defaults to "Posted" but is not required to return results. If nothing is selected, it assumes "All" statuses. The list includes:
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| Trans Date / GL Period | A text box to identify the method for selecting a date range, a specific date, or a min/max date. For help on using this control refer to the FAQ Article /wiki/spaces/HELP/pages/3108732991. If the Date Option = "GL Period" then this must be entered as PP-YYYY (e.g., 08-2023) for s single period or PP-YYYY - PP-YYYY for a range of periods (e.g., 10-2022 - 05-2023) |
| Transaction Type | Used to select one or more Transaction Types. This is a multi-select lookup that defaults to "All" but is not required to return results. If nothing is selected, it assumes "All" applicable Transaction Types. The list includes:
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| Toolbar Icons | Description |
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| Column Filter Show/Hide |  Toggles between displaying and hiding a filter row in the grid under the column headers. The filter row will be displayed by default if the Quick Column Filter is also implemented in the page. When enabled, this will allow users to type in text to filter by a specific column. |
| Excel |  Exports the contents of the grid to an Excel file that will automatically download. The contents that export are those that are visible to the user. Therefore, if the user has filtered the view, or excluded columns, only the contents in the grid will be exported. |
| Favorites |   Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline.
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| Group By Show/Hide |  Toggles between displaying and hiding a row in the grid above the column headers to enable grouping by one or more column(s). Once displayed, users may drag and drop column headers to group by a specific column. Once the grid is grouped by a column(s), a subtotal footer row will display in the grouping for columns that have a page footer total. |
| Help |  Opens the online WIKI help page for the current page. |
| More Actions |
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 Opens the Print dialog window, where transaction and/or analysis reports can be downloaded, printed and/or emailed. When clicked, all the Reports that launch from the Print Dialog that are assigned to this page, and that the user has rights to (if Report Data Access is enabled) are displayed. | |
| Quick Column Filter |  Used to filter across all columns in the grid. When the user types text into the Quick Column Filter text box, the grid's Filter Row will be automatically hidden. The text in the Quick Column Filter text box automatically replaces any existing Filter Row filters. The results of the data immediately refresh as you enter text. |
| Refresh |
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| Saved Layouts |  Displays the column layout lookup and related icons. This tool allows users to select a previously saved layout, create a new layout, save changes to a layout, forget/delete a layout and/or assign a saved layout as the default for the page. Once changes are made to the layout, such as columns are added or removed, the user can click the Save Layout icon and save the changes to the column layout. The visibility of the Filter Row is also saved with a saved layout. The new layout can also be set as the default. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). Default layouts can be removed by clicking the 'Set as Default' button again when the current default layout is selected. Please note that existing saved grid layouts will display the Filter Row as hidden by default. |
| Search Options |  Toggles between displaying and hiding the Search Options portion of the page. |
| Fields | Description |
| Checkbox | Used to select one or more records to perform an action, such as Mass Update, More Actions, or Delete. |
| Account ID | The ID of the AP Vendor, Fisherman, or Loan the payment was made for. This is only populated for Payment records. Database Field: ERPx_APVendor.VendorID |
| Account Name | The Name of the AP Vendor, Fisherman, or Loan the payment was made for. This is only populated for Payment records. Database Field: ERPx_APVendor.VendorName |
| Batch ID | Displays the name of the batch. from the Batch ID field on the Process Payments record view formatted as [User First Name] + [User Last Name] + [Batch Number + 1] . This field is required and is never editable by a user. Database Field: ERPx_MFTransactionBatch.BatchID |
| Checkbook | Identifies the Checkbook assigned to the transaction. Database Fields: ERPx_MFCheckbook.CheckbookID, ERPx_MFCheckbookTransaction.CheckbookSK |
| Checkbook Amount | A text box to show the amount of the transaction affecting the checkbook, in the checkbook's currency, displayed in the currency format. This column displays the Cleared Amount if it exists otherwise it displays the Transaction Amount. This column has a grand total at the bottom. Amounts that DEBIT the Checkbook's Cash Account are displayed as positives and amounts that CREDIT the Checkbook's Cash Account are displayed as negatives. For example, deposits will be displayed as positive and Payments will be displayed as negative. The 'Checkbook Amount' will always match the 'Transaction Amount' for transactions that have not been reconciled. For reconciled transactions, the 'Checkbook Amount' will always match the 'Cleared Amount'. Database Field: If Cleared Amount exists, then the database field is ERPx_MFCheckbookTransaction.ReconciledAmount. Otherwise, the database field is ERPx_MFCheckbookTransaction.Amount. |
| Checkbook Currency | The Currency ID of the Checkbook. Database Field: ERPx_MFCheckbook.CurrencySK |
| Checkbook Description | Shows the value in the 'Checkbook Description' of the Checkbook assigned to the transaction. This value is set in the Checkbook Master File. |
| Class ID | Vendor Class IDs are used as a short description and unique identifier for Vendor Class records. Displays the ID from the Class associated with the Fisherman/Vendor account being paid. Database Field: ERPx_APVendorClass.ClassID |
| Cleared Amount | The amount that cleared the bank. This is only populated for Posted reconciled transactions. This column has a grand total at the bottom. Amounts that DEBIT the Checkbook's Cash Account are displayed as positives and amounts that CREDIT the Checkbook's Cash Account are displayed as negatives. For example, deposits will be displayed as positive and Payments will be displayed as negative. The 'Cleared Amount' will always match the 'Checkbook Amount' unless the record cleared the bank for a different amount. The 'Cleared Amount' is the Checkbook's Currency amount, formatted in the checkbook's currency. Database Field: ERPx_MFCheckbookTransaction.ReconciledAmount |
| Comment | Displays the 'Comment' that was entered on the Transaction. Database Field: ERPx_MFCheckbookTransaction.Comment |
| Created | A non-editable text box to identify the Created Date & Time of the Transaction, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Database Field: ERPx_MFCheckbookTransaction.CreatedDate |
| Created By | A non-editable text box to identify the name of the user that created the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Database Field: ERPx_MFCheckbookTransaction.CreatedBy |
| GL Date | Identifies the date the transaction posted (or will post) to the general ledger. Database Field: ERPx_MFCheckbookTransaction.GLDate |
| GL Period | Identifies the Fiscal Period based on the GL date on the source transaction or manual journal entry. |
| GL Year | Identifies the Fiscal Year based on the GL date on the source transaction or manual journal entry. |
| Home Currency Amount | The checkbook or cleared amount converted to the Home Currency, and displayed in the home currency format, as follows:
This column displays a total at the bottom. |
| Last Updated | A non-editable text box to identify the Last Updated Date & Time of the Transaction, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Database Field: ERPx_MFCheckbookTransaction.LastUpdated |
| Last Updated By | A non-editable text box to identify the name of the user that last updated the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Database Field: ERPx_MFCheckbookTransaction.LastUser |
| Payee Name | The name entered as the Payee on Payments. This is only populated for Payment records. This is most often the value in the 'Payment Name' field on the AP Vendor, Fishermen, or Loan account Address master file. Database Field: ERPx_MFCheckbookTransaction.PayeeName |
| Payment Source | Identifies which Functional Area the payment was made from. Payments made to AP Vendors will have a Payment Source of "Purchasing". Payments made to Fishermen or Loans will have a Source of "Fisherman Accounting". |
| Reconciled | A Yes/No value to identify if the transaction has been reconciled. If "Yes" then the transaction has been reconciled, if "No", it has not. This is a looked-up value. |
| Reconciled Trans | A hyperlink that displays the system assigned Reconciliation Transaction ID. When clicked, the transaction record view of the Reconcile Transaction will open. This is a looked-up value. |
| Reconciliation Group | Identifies what group the transactions belong to on the Checkbook Reconciliation transaction. This is a looked-up value assigned as follows:
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| Reference | Displays the Reference from the transaction record view. Database Field: ERPx_MFCheckbookTransaction.Reference |
Source Transaction | A hyperlink that displays the source transaction's Transaction #. This is only populated for Reversal transactions. |
| Status | Identifies the Status of the transaction. Database Field: ERPx_MFCheckbookTransaction.TransactionStatusSK |
| Trans. Date | Identifies the date of the transaction. Database Field: ERPx_MFCheckbookTransaction.TransactionDate |
| Transaction | Identifies the unique Transaction ID for each transaction. Clicking on the link opens the associated Process Payments record. For ACH payments, if there is more than one payment in a batch it displays as [first ACH Payment Number] - [last ACH Payment Number]. Database Field: ERPx_MFCheckbookTransaction.TransactionID |
| Transaction Amount | A text box to show the amount of the transaction, in the checkbook's currency, displayed in the currency format. This column has a grand total at the bottom. Amounts that DEBIT the Checkbook's Cash Account are displayed as positives and amounts that CREDIT the Checkbook's Cash Account are displayed as negatives. For example, deposits will be displayed as positive and Payments will be displayed as negative. Database Field: ERPx_MFCheckbookTransaction.Amount |
| Transaction Type | A text box to show the type of transaction. The options include:
Database Field: ERPx_MFModuleTransaction.ModuleTransactionSK WHERE ModuleSK = 1 /*System*/ |
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