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Checkbook

Used to select one or more Checkbooks. This is a multi-select lookup that is not required to return results. If nothing is selected, it assumes all checkbooks. 

Date Option

• GL Date

• GL Period

Include Beginning Balances

A Yes/No lookup to identify if beginning balances will be calculated and shown. This defaults to "No"

• Yes: Beginning Balances for each included checkbook will be calculated based on the 'Trans Date / GL Period' specified.

• No: Beginning Balances will not be calculated

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• Checkbook & Checkbook Name

• Payee (Vendor ID, Vendor Name, Payee Name)

• Transaction ID

Status

Used to select one or more Statuses. This is a multi-select lookup that defaults to "Posted" but is not required to return results. If nothing is selected, it assumes "All" statuses. The list includes: 

• Open

• Posted

• Void/Replaced

Trans Date / GL Period

If the Date Option = "GL Period" then this must be entered as PP-YYYY (e.g., 08-2023) for s single period or PP-YYYY - PP-YYYY for a range of periods (e.g., 10-2022 - 05-2023)

Transaction Type

Used to select one or more Transaction Types. This is a multi-select lookup that defaults to "All" but is not required to return results. If nothing is selected, it assumes "All" applicable Transaction Types. The list includes: 

• ACH (Payment - ACH Batch)

• Adjustment

• Check (Payment - Check)

• Deposit

• Draft

• Manual Payment 

• Transfer

• Wire

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• Void or Correct: Opens the Void/Correct Transaction Page.

 Checks and ACH Payments cannot be voided from here. They can only be voided from the Checkbook Register Inquiry.

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Fields

Description

Checkbox

Account ID

The ID of the AP Vendor, Fisherman, or Loan the payment was made for. This is only populated for Payment records.

Database Field: ERPx_APVendor.VendorID

Account Name

The Name of the AP Vendor, Fisherman, or Loan the payment was made for. This is only populated for Payment records.

Database Field: ERPx_APVendor.VendorName

Batch ID

Database Field: ERPx_MFTransactionBatch.BatchID

Checkbook

Database Fields: ERPx_MFCheckbook.CheckbookID, ERPx_MFCheckbookTransaction.CheckbookSK

Checkbook Amount

A text box to show the amount of the transaction affecting the checkbook, in the checkbook's currency, displayed in the currency format. This column displays the Cleared Amount if it exists otherwise it displays the Transaction Amount. This column has a grand total at the bottom. 

Amounts that DEBIT the Checkbook's Cash Account are displayed as positives and amounts that CREDIT the Checkbook's Cash Account are displayed as negatives. For example, deposits will be displayed as positive and Payments will be displayed as negative.

The 'Checkbook Amount' will always match the 'Transaction Amount' for transactions that have not been reconciled. For reconciled transactions, the 'Checkbook Amount' will always match the 'Cleared Amount'. 

Database Field: If Cleared Amount exists, then the database field is ERPx_MFCheckbookTransaction.ReconciledAmount. Otherwise, the database field is ERPx_MFCheckbookTransaction.Amount.

Checkbook Currency

The Currency ID of the Checkbook. 

Database Field: ERPx_MFCheckbook.CurrencySK

Checkbook Description

Class ID

Database Field: ERPx_APVendorClass.ClassID

Cleared Amount

The amount that cleared the bank. This is only populated for Posted reconciled transactions. This column has a grand total at the bottom. 

Amounts that DEBIT the Checkbook's Cash Account are displayed as positives and amounts that CREDIT the Checkbook's Cash Account are displayed as negatives. For example, deposits will be displayed as positive and Payments will be displayed as negative.

The 'Cleared Amount' will always match the 'Checkbook Amount' unless the record cleared the bank for a different amount. The 'Cleared Amount' is the Checkbook's Currency amount, formatted in the checkbook's currency.

Database Field: ERPx_MFCheckbookTransaction.ReconciledAmount

Comment

Displays the 'Comment' that was entered on the Transaction.

Database Field: ERPx_MFCheckbookTransaction.Comment

Created

A non-editable text box to identify the Created Date & Time of the Transaction, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user.

Database Field: ERPx_MFCheckbookTransaction.CreatedDate

Created By

A non-editable text box to identify the name of the user that created the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user.

Database Field: ERPx_MFCheckbookTransaction.CreatedBy

GL Date

Database Field: ERPx_MFCheckbookTransaction.GLDate

GL Period

GL Year

Home Currency Amount

The checkbook or cleared amount converted to the Home Currency, and displayed in the home currency format, as follows:

• If the transaction has been reconciled this is the 'Cleared Amount' converted to the Home Currency using the 'Transaction Date'.

• If the transaction has not been reconciled this is the 'Checkbook Amount' converted to the Home Currency using the 'Transaction Date'.

This column displays a total at the bottom.

Last Updated

A non-editable text box to identify the Last Updated Date & Time of the Transaction, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user.

Database Field: ERPx_MFCheckbookTransaction.LastUpdated

Last Updated By

A non-editable text box to identify the name of the user that last updated the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user.

Database Field: ERPx_MFCheckbookTransaction.LastUser

Payee Name

The name entered as the Payee on Payments. This is only populated for Payment records. This is most often the value in the 'Payment Name' field on the AP Vendor, Fishermen, or Loan account Address master file.

Database Field: ERPx_MFCheckbookTransaction.PayeeName

Payment Source

Identifies which Functional Area the payment was made from. Payments made to AP Vendors will have a Payment Source of "Purchasing". Payments made to Fishermen or Loans will have a Source of "Fisherman Accounting".

Reconciled

A Yes/No value to identify if the transaction has been reconciled. If "Yes" then the transaction has been reconciled, if "No", it has not. This is a looked-up value.

Reconciled Trans

A hyperlink that displays the system assigned Reconciliation Transaction ID. When clicked, the transaction record view of the Reconcile Transaction will open. This is a looked-up value.

Reconciliation Group

Identifies what group the transactions belong to on the Checkbook Reconciliation transaction. This is a looked-up value assigned as follows:

• Deposit: for Deposits and Transfer "Receipt" transactions

• Payment: for Checks/ACH payments and Transfer "Sent" transactions

• Adjustment: for Adjustment transactions

Reference

Displays the Reference from the transaction record view. 

Database Field: ERPx_MFCheckbookTransaction.Reference

Source Transaction

A hyperlink that displays the source transaction's Transaction #. This is only populated for Reversal transactions.

Status

Database Field: ERPx_MFCheckbookTransaction.TransactionStatusSK

Trans. Date

Database Field: ERPx_MFCheckbookTransaction.TransactionDate

Transaction

Database Field: ERPx_MFCheckbookTransaction.TransactionID

Transaction Amount

A text box to show the amount of the transaction, in the checkbook's currency, displayed in the currency format. This column has a grand total at the bottom.

Amounts that DEBIT the Checkbook's Cash Account are displayed as positives and amounts that CREDIT the Checkbook's Cash Account are displayed as negatives. For example, deposits will be displayed as positive and Payments will be displayed as negative.

Database Field: ERPx_MFCheckbookTransaction.Amount

Transaction Type

A text box to show the type of transaction. The options include:

• Adjustment: Used to record miscellaneous increases or decreases in the checkbook balance. 

• Deposit: Used to record deposits to the checkbook.  

• Draft: Used to record outbound Draft payments from the checkbook. 

• Payment: Used to record outbound payments from the checkbook. This will have a reference to the 'Payment Type' (e.g. Payment: Check, Payment: ACH Batch, Payment: Manual).

• Transfer: Used to move funds from one checkbook to another. This will have a reference to which side the Transfer is (e.g. Transfer: Sent or Transfer Received). 

• Reconciliation: Used to reconcile the checkbook balance with the bank's balance

• Wire: Used to record outbound Wire payments from the checkbook.  

Database Field: ERPx_MFModuleTransaction.ModuleTransactionSK WHERE ModuleSK = 1 /*System*/