Journal Entry History Inq
- Emma Greenwood
- Janice Dannenberg (Unlicensed)
- Tom Williams
- Tatum Garino (Unlicensed)
Description: The Journal Entries inquiry displays a list view of all New, Approved, Ready to Post, and Posted journal entries. From the inquiry, the corresponding journal entry record view can be opened. In addition, the inquiry selection can be refined using the Inquiry Criteria.
Header Toolbar
Toolbar Icons | Description |
|---|---|
| Excel | Export the contents of the list view to an Excel file that will automatically download. The contents that export are those that are visible to the user. Therefore, if the user has filtered the view only the filtered contents will be exported. |
| Grid Layout | Opens the Saved Grid Layout menu that allows the user to select another saved layout, create a new layout, save changes to a layout, or assign a saved layout as the default for the page. Once changes are made to a grid, such as columns are added or removed, the user can click the Saved Grid Layout icon and save the changes to the grid layout and name the new layout. The new layout can also be set as the default, instead of the System View. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific).
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| Inquiry Criteria | Opens Inquiry Criteria window where users can define the following criteria:
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| More Actions | Opens a drop-down menu for the user to select Reverse/Correct, which opens the Reverse/Correct page and allows the user to either Reverse or Correct a journal entry. |
| Notes | Opens the Notes dialog, allowing the user to enter a note that can be applied to all selected or filtered journal entries. |
Opens the Print dialog window, where transaction and/or analysis reports can be downloaded, printed and/or emailed. | |
| Refresh | Refreshes the inquiry. |
| Show Net Affect | Opens GL Net Affect Inquiry, which displays the summarized net affect of selected journal entries.  One or more journal entries must be selected to open the GL Net Affect Inquiry. |
Columns
Column Headers | Description |
|---|---|
| Comment | Displays the comment entered for the journal entry. |
| Created | Displays the date and time the Journal was created. This field populates when the record is created and does not update after that. A journal record can be created from a transaction; when clicking journal details for the first time from a record view of a transaction or when approving or posting a transaction without first clicking the journal details button. |
| Created By | Displays the username of the user that created the Journal. This field populates when the record is created and does not update after that. A journal record can be created from a transaction; when clicking journal details for the first time from a record view of a transaction or when approving or posting a transaction without first clicking the journal details button. |
| GL Period | Displays the GL period in which the journal date resides. |
| GL Year | Displays the GL year in which the journal date resides. |
| Host JE | Displays the corresponding host system's journal entry number for the journal entry. |
| Journal Date | Displays the date of the journal entry. |
| Journal ID | Displays the journal ID for the journal entry as a hyperlink that, when clicked, opens the corresponding record view. |
| Journal Type | Displays the type of the corresponding journal entry. E.g. all journal entries created from transactions display Transaction as the Journal Type. |
| Last Updated | Displays the date and time the Journal was most recently updated. |
| Last User | Displays the username of the user who updated the Journal most recently. |
| Master Number | Displays the master number of the corresponding journal entry to give users the ability to audit the trail of journal history. |
| Note | Displays the first characters of the journal entry's note, if one exists. |
| Posted | Displays the date and time the Journal was posted. This field is populated when manual journals or transaction journals are saved as Ready to Post or Posted. |
| Posted By | Displays the username of the user that posted the Journal. This field is populated when manual journals or transaction journals are saved as Ready to Post or Posted. |
| Reference | Displays the reference entered for the journal entry. |
| Source Module | Displays the name of the module from which the transaction resulting in the journal entry came. |
| Source Trans Date | Displays the date of the transaction resulting in the journal entry. |
| Source Trans Detail | Displays a customer / vendor name and ID assigned to the transaction. This field is blank if not applicable. |
| Source Trans ID | Displays the transaction ID of the transaction resulting in the journal entry as a hyperlink that, when clicked, opens the corresponding transaction's record view. |
| Source Trans Type | Displays the transaction type to which the transaction resulting in the journal entry belongs. |
| Source Trans Version | Displays the version number of the transaction resulting in the journal entry. |
| Status | Displays the status of the journal entry. |