Preferences: Financial
- Tom Williams
- Emma Greenwood
- Janice Dannenberg (Unlicensed)
The Financial functional area is used to store and report on all the General Ledger data for the company. The main tasks performed include configuring the chart of accounts, managing checkbook balances, maintaining the fiscal calendar, and doing journal entries. The Financial functional area integrates with all other NorthScope functional areas. The purpose of the Financial Preference Page is to configure how these features work. From here, users can set defaults, identify which features are used, and how the enabled features perform.
Software Version: 2024.05.20 and newer
Page Header
| Toolbar Icons | Description |
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| Excel |  Clicking the Excel toolbar icon exports the current contents of the grid to an Excel file that is automatically downloaded. The contents that export are only those currently visible. If the grid is filtered, only the filtered contents will be exported. |
| Favorites |   Clicking on the star icon when it is an outline, adds the page to the 'My Shortcuts' tab and fills in the star. Clicking on the star icon when it is filled in (solid color), removes the page from the 'My Shortcuts' tab and returns the icon to an outline.
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| Grid Layout | Opens the Saved Grid Layout menu that allows the user to select another saved layout, create a new layout, save changes to a layout, or assign a saved layout as the default for the page. Once changes are made to a grid, such as columns are added or removed, the user can click the Saved Grid Layout icon and save the changes to the grid layout and name the new layout. The new layout can also be set as the default, instead of the System View. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific).
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| Help | Opens the online WIKI help page for the current page.
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| Save | Saves all changes. |
| Fields | Description |
| Preference Name | Identifies the Preference that is being setup. |
| Value | A text box or lookup to set the value of the preference. Preference values are always editable and can be changed at any time, unless otherwise specified. |
| Preferences | Description |
| Default | |
| Default Reconciliation Cutoff Days | A text box to assign the number of Cutoff Days that will be used to calculate the Transaction Cutoff field on the Checkbook Reconciliation Record View. This defaults to 5 days and is always required and editable. |
| Next Checkbook Adjustment Number - ADJ | A text box to assign the Next Checkbook Adjustment Number that will be used. When a new Checkbook Adjustment is created, the Adjustment Transaction ID is auto-assigned from this preference value and then the value is incremented by 1. This defaults to 1000 and is always required and editable. |
| Next Checkbook Deposit Number - DEP | A text box to assign the Next Checkbook Deposit Number that will be used. When a new Checkbook Deposit is created, the Deposit Transaction ID is auto-assigned from this preference value and then the value is incremented by 1. This defaults to 1000 and is always required and editable. |
| Next Checkbook Reconciliation Number - REC | A text box to assign the Next Checkbook Reconciliation Number that will be used. When a new Checkbook Reconciliation is created, the Reconciliation Transaction ID is auto-assigned from this preference value and then the value is incremented by 1. This defaults to 1000 and is always required and editable. |
| Next Checkbook Transfer Number - XFR | A text box to assign the Next Checkbook Transfer Number that will be used. When a new Checkbook Transfer is created, the Transfer Transaction ID is auto-assigned from this preference value and then the value is incremented by 1. This defaults to 1000 and is always required and editable. |
| Next Project ID | A text box to assign the next Project ID that will be used. When a new Project is added, the Project ID is auto-assigned from this preference value and then the value is incremented by 1. This defaults to 1000 and is always required and editable. |
| Retained Earnings GL Account | A single-select load on demand lookup to assign the Retained Earnings GL Account that will be used when running a Year-End Close or Year-End Reversal. This defaults to blank and is required before a Year-End Close can be run. This field is always enabled and editable. This lookup contains a blank value, the current assigned value, and a list of all the 'Active' GL Accounts with a Control Account Type of "Retained Earnings" |
| Account Segment for Quick Replacement | A single select lookup to assign which GL Account Segment will be used to allow users to be able to quickly update an account segment value on the 'Account' field of the line item on a Sales Transaction Record View, Journal Entry Record View, AP Invoice/Credit Memo and Purchase Order Record View. This defaults to blank, is not required and is always enabled and editable. When a value is selected it will be used in addition to what the user enters in the 'Account' field of the line item on the transaction to search that segment of an active GL Account set to the "Use in XX" property on the GL Account Master File that matches the value and will replace it with the new account and description. For more information on how this works, please see this FAQ. This lookup contains a blank value, the current assigned value, and a list of the Account Format Segments setup in the system. |
Users must log out and back in before the pages will be visible in the 'My Shortcuts' tab.