Balance Transfer Record View (FA)
Balance Transfers allow for the movement of funds between Fishermen, Tenders, and Loan accounts. This is a net neutral transaction for the company since it just moves a Fisherman Payable from one fishing account to another. The 'Transfer Balance From' account is moving funds owed to them to the 'Transfer Balance To' account. These Balance Transfers show on the Fisherman Statement for both accounts.
Software Version: 2023.08.31 and newer
Page Header
Toolbar Icons | Description |
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Delete | Deletes the transaction or master file record. When clicked, users will be prompted with: "Are you sure you want to delete this record?". Click "OK" to confirm, or "Cancel" to return without deleting. WARNING: Records cannot be recovered once they are deleted! |
Grid Layout | Opens the Saved Grid Layout menu that allows the user to select another saved layout, create a new layout, save changes to a layout, or assign a saved layout as the default for the page. Once changes are made to a grid, such as columns are added or removed, the user can click the Saved Grid Layout icon and save the changes to the grid layout and name the new layout. The new layout can also be set as the default, instead of the System View. This is useful for creating specific views to separate master files or transaction types (i.e. Invoice specific vs. Credit Memo specific). The bolded view is the default view, which will determine the view will automatically display in when opened. Clicking the Saved Grid Layout icon allows the user to save a new view for the grid layout. Once changes are made to a grid, such as columns are added or removed, the user can click the Saved Grid Layout icon and save the changes to the grid layout and name the new layout. The new layout can also be set as the default, instead of the System View. This is useful for creating specific views for vendors that have high volumes of activity, to separate transaction types (i.e. Invoice specific vs. Credit Memo specific), etc.The bolded view is the default view, which will determine the view will automatically display in when opened. |
Help | Opens the online WIKI help page for the current page. This icon is only visible on pages that are documented in the online help. |
Journal Details | Opens the Journal Details window showing the Journal Entry for this transaction. Until the transaction Approved or Posted, this is a temporary journal entry so no Journal ID will be assigned. |
New | Opens a new blank record for data entry. Users can select the type of transaction they want to add. The drop-down includes: Adjustment (all Adjustment Classes), Balance Transfer, and Payment Receipt. |
Notes | Opens the Notes dialog, filtered for the appropriate Note Type(s). From here, users can add, review, or edit Notes associated with the record. This icon is always enabled. |
Save | Saves the changes made to the record. It is only necessary to click the Save button when a change is detected on the page. When a change has been made, a ‘ + ‘ character is displayed prior to the page name in the page title bar (light blue bar in the upper left corner of the page). Clicking Save reloads the page. |
Home Tab
Field | Description |
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Date | Identifies the date the transaction posted (or will post) to the general ledger. This defaults to the current date but can be edited while the transaction is set to a status of 'New.' This is required and must be within a Fiscal Period open to both Purchasing and Financial. Database Field: ERPx_APTransactionHeader.TransactionDate |
Doc No | An editable field that identifies the Doc No (document number) such as a Vendor's Invoice # or a reference number that you assign for the transaction. This defaults to blank, not required, and is always editable, even after the transaction is posted. If entered, it must be <= 50 characters and be unique across all Balance Transfer transactions. Database Field: ERPx_APTransactionHeader.DocNumber |
Status | A single-select lookup to identify the Status of the transaction. This defaults to "New" but can be edited until the transaction is Posted. Identifies the Status of the transaction. This is required and can be edited while in a Status of New or Approved. Status is used to identify where a transaction, Purchase Order, Price List, BOM, or Master File record is in its life cycle. Records start in a Status of 'New' and progress sequentially through additional statuses until they are 'Posted' or 'Closed'. The list of potential Statuses changes depending on the transaction type. The Statuses that apply to transactions in this List View include: New: This is the default Status for all new Transactions. While in the Status of 'New' transactions are considered open and all editable fields are open for edit, no posting or approval validations are performed, GL Dates are not assigned, and journal entries are not created. If the transaction was moved back from Approved to New, the GL Date will be assigned and a Journal Entry will exist. Approved: Performs all the data validations required to post the transaction and applies to all Transactions. While in the Status of 'Approved' transactions are considered open but have limited fields open for edit. If one or more validations fail, messages are provided indicating what needs to be corrected. If all the validations pass, then all the fields are disabled except for the Status lookup (and any fields that are always editable), journal entries are created/updated, journal ID's are assigned to the journal entry, and blank 'GL Dates' are assigned. Ready to Post: Runs the Approval validations and applies to all transactions. While in the Status of 'Ready to Post' transactions are considered closed and all the fields are disabled with the exception of a few fields that are always editable. If one or more validations fail, messages are provided indicating what needs to be corrected. If all the validations pass, then all the fields are disabled with the exception any fields that are always editable and updates the Transaction Status to "Posted". Database Fields: ERPx_APTransactionStatus.StatusName, ERPx_APTransactionHeader.TransactionStatusSK |
Properties Tab
Property Name | Description |
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Created By | A non-editable text box to identify the name of the user that created the Transaction. It is formatted to be the "logged-in" users [User First Name] + [User Last Name]. This is a system assigned value and is never editable by a user. Database Field: ERPx_APTransactionHeader.CreatedBy |
Created Date | A non-editable text box to identify the Created Date & Time of the Transaction, formatted from the users 'Date Format' preference. This is a system assigned value and is never editable by a user. Database Field: ERPx_APTransactionHeader.CreatedDate |
Currency ID | Identifies the Currency assigned to the transaction. This defaults to the Home Currency of the company and is not editable. Database Field: ERPx_APTransactionHeader.CurrencySK |